Assistant Project Manager

3 months ago

Calgary, Canada Valard Group of Companies Full time

Valard is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy construction projects.

Reporting to project specific Project Manager(s) as appropriate, the Assistant Project Manager will be responsible for supporting successful project development and execution while acting under the direction of the Project Manager for the duration of the project or assignment. The Assistant Project Manager will also functionally report to the Sr. Project Manager, Project Development & Support, for guidance, project placements, mentorship and other support as applicable. The Assistant Project Manager is a developing leadership position intended for continued advancement into project management roles with demonstrated experience and performance.

**Requirements**:
**Requirements**:

- All requirements may be performed under the guidance and direction of the Project Manager in alignment with the Project Development & Support team._

**PROJECT DEVELOPMENT AND START-UP**:

- Assist in the preparation and drafting of proposal documents and work plans
- Support the coordination of internal work teams and client interface for the development of new project initiatives
- Track development activities, budgets, and other key deliverables to meet client expectations
- Facilitate transmittal of client deliverables in accordance with project schedule
- Manage ad-hoc initiatives which are aligned with successful project delivery and start up
- Support development and maintenance of project management plans and project execution plans
- Support in development of work breakdown structure (WBS), project schedules, project budget, and project personnel resourcing requirements
- Review Contract Administration documentation including deliverables, timelines, turnover, notification requirements, etc.
- Coordinate and support project permitting, camps, access, on-boarding, Health Safety Environment (HSE), Quality, Document Control, and other requirements for site work to commence
- Support and deliver reporting and communication protocols for the project
- Ensure supporting documents such as issued for construction (IFC) engineering drawings, safe work and/or operating procedures (SWPs or SOPs), inspection and test plans (ITPs), environmental protection plans (EPPs), access plans, etc. are available for construction personnel (e.g. foreman binders, construction work packages, etc.)

**PROJECT EXECUTION**:

- Manage ad-hoc initiatives which are aligned with successful project execution
- Monitor project progress, scope, schedules, costs, safety, and quality and provide forecasting
- Facilitate the ongoing transmittal of documentation identified by the Contract Administration process (e.g. quality documents, NCRs, engineering documents, environmental reports, safety reports and documentation, etc.)
- Set up, attend, and facilitate Client meetings. Ensure meeting minutes are taken, stored, and distributed to appropriate stakeholders
- Prepare project documents and reports such as daily, weekly, monthly, quarterly etc. or as dictated by the project requirements
- Manage project change i.e. Gather supporting documentation, review, store, and prepare project change documents
- Approve invoices, transmittals, timesheets, travel requests, and reports within designated approval limits.
- Coordinate RFI responses or route RFIs to appropriate project personnel
- Escalate issues to project or construction managers as required
- Liaise with construction supervisors, engineering, client representatives, subcontractors, other Valard Group of Companies, and other project stakeholders to facilitate the basic day-to-day operational needs of the project
- Monitor and track procurement activities as the project progresses (e.g. major and minor material tracking, ad-hoc material purchases, etc.)
- Support adoption and utilization of standard project systems as per the key project execution processes deployed by the Project Systems group (e.g. project processes, templates, procedures, etc.)
- Coordinate next steps after substantial completion including commissioning, energization, physical handover, and final turnover
- Facilitation and coordination of site visits from various internal and external stakeholders

**PROJECT CLOSE-OUT**:

- Manage ad-hoc initiatives which are aligned with successful project close-out
- Coordinate finalization of engineering and construction deliverables to completion as per project requirements i.e. ensure as-built process is followed (red-line to record drawing process)
- Prepare, identify, review, and store final documents for submittal to client
- Support closure of final contract documents including invoices, insurances, project deliverables, NCRs, etc.
- Document lessons learn

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