Project Administrative Assistant

2 months ago

Calgary, Canada Integrated Sustainability Full time

_September 20, 2024 _

**_Description: _**
- Reporting to the Vancouver location manager as a Project Administrative Assistant, you will play a key role in supporting various projects across the organization. Your responsibilities will include coordinating project activities, managing documentation, and ensuring smooth communication between teams. Your organizational skills and proactive support will be essential in maintaining efficiency and fostering teamwork throughout the organization. _
- Working in our Vancouver office, you’ll be part of a small, dynamic team with significant opportunities to contribute across various areas as well as being connected to the Administration team in our Calgary office which will help provide you with additional guidance and support. We offer a flexible working environment with the potential for remote-work on occasion; however, this is considered an office-based role. We believe this environment offers the best growth potential which will allow you to expand your skills and grow your career. _

**_Responsibilities: _**
- _Assist with field logistics which may include: _
- _Arranging travel accommodations (flights, hotels, rental vehicles). _
- _Assisting with tracking and managing field resources and equipment, ensuring that logistics needs align with project timeline. _
- _Grammatical/formatting review of technical documents/reports and proposals. _
- _Daily office management tasks such as coordinating supplies, managing calendars, and organizing office events. _
- _Draft and review letters and other communication documents. _
- _Create and edit PowerPoint presentations and flowcharts. _
- _Help organize and maintain electronic and hard-copy filing systems. _
- _Back-up other Administrative Assistants/Project Coordinators as needed. _
- _Other duties as may reasonably be assigned to you. _
- **_Position Qualifications: _**:

- _Minimum of 3+ years of proven experience in administration. _
- _Applicable university degree, college diploma or certificate - or equivalent experience. _
- _Must be fluent in English with proficient interpersonal skills including strong verbal and written communication. _
- _Must legally be able to work in Canada. _
- _Experience within an EPCM or Mining environment would be considered an asset. _

**_Requirements: _**
- _Detail driven with an eye for consistency and strong with numbers. _
- _Proficient in the use of Microsoft Suite: Word, Excel, PowerPoint, Outlook, and Teams. _
- _Strong organizational and time management skills as well as the ability to prioritize and meet deadlines. _
- _Must be willing to work in-office. _
- _Ability to encourage a positive working atmosphere by being adaptable, communicative, and solution-oriented when collaborating with project managers, engineers, and other team members. _

**_Integrated Sustainability _**
- Integrated Sustainability is an award-winning, Canadian-based provider of world-class sustainable Water, Waste and Energy solutions. Our goal is to support clients from project conception to construction and beyond by being agile, collaborative partners. _
- Recognized as one of Canada’s Top 100 Small & Medium Employers for 6 years in a row, we believe that the people who work here matter and every opportunity we have to be a better employer is an opportunity to succeed. Having attracted a dynamic, multi-disciplined team of specialists, we believe that to be innovative, we must also be courageous, finding solutions and challenging conventional wisdom. _

**_It’s About More Than Work _**
- We are excited about what 2024 looks like for our organization and are looking for innovative, courageous professionals to join us. _
- You’ll get a competitive salary, health and dental benefits, RRSP matching, a hybrid office/remote work environment, flexible work schedule and so much more. _
- We strive to build a culture where every employee is valued for their unique backgrounds, experiences, expertise, skills and passions - it’s what allows us to be leaders in innovative solutions. If you require accommodation during the selection process, please let our People & Culture team know. _

**_Additional information _

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