Project Administrative Assistant

5 months ago

Mississauga, Canada AtkinsRéalis Full time

**Project Administrative Assistant**

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

Under the general supervision of the Manager, Administrative & Executive Support, Administrative Support Supervisor, and/or Project Director/Manager (as applicable), the Administrative Assistant is responsible for performing a variety of complex administrative tasks requiring a thorough knowledge of company and/or project policies and procedures. This position requires the ability to work independently and as part of a team, exercising judgment and initiative and may be required to provide support for several departments.

Location**:Mississauga, ON.**

**Your role within the team**:
Under mínimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding administrative support duties ensuring smooth and successful operation of the office. Including, as applicable:

- Anticipate and effectively work with conflicting and changing priorities, ensuring that deadlines, priorities, and objectives are met.
- Using integrity, confidentiality, and diplomacy; liaise with all levels of management and staff - both internally and externally and with customers/clients.
- If applicable, discreetly handle confidential documents and information.
- Manage complex and conflicting schedules - using cooperation, prioritization, foresight, and decision-making skills.
- Coordinate internal and external meetings and events. Provide and/or prepare required meeting material. Minute taking as required.
- Coordinate material or enter/provide input into any applicable weekly/monthly/ annual reports.
- Maintain and update databases.
- _ Coordinate travel arrangements:_ provide necessary documents (flight itineraries, car/hotel arrangements, meeting itineraries, background/biographies, etc.), and obtain Visas.
- Prepare and/or validate expense reports ensuring accuracy and compliance to corporate and/or project policies, procedures, and code of ethics.
- Timesheet administrator. Run weekly timesheet audit reports.
- Prepare daily packages - schedules, relative meeting material, etc.
- Order office supplies.
- Maintain project files in document control systems.
- Undertake special assignments as required or as assigned by Management.

**Why choose** **AtkinsRéalis** as an employer?**

Because we offer:

- The opportunity to work on various major projects for internal and external clients.
- An exciting environment where work-life balance is important.
- A wide array of learning and development opportunities.
- Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
- A work environment focused on health and safety.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

  • Project Coordinator

    6 months ago

    Mississauga, Canada ALLIANCE CREATIVE COMMUNITY PROJECT Full time

    Overview: We are seeking a highly motivated and organized Project Coordinator to support the successful implementation of our organization's projects. The Project Coordinator will play a crucial role in ensuring the smooth day-to-day operation of projects, coordinating with team members, stakeholders, and partners, and providing administrative support to the...

  • Office Administrative Assistant

    6 months ago

    Mississauga, Canada Track One Project Management Inc. Full time

    **Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, multi-storey hotels and other commercial projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on...

  • Administrative Assistant to Project Manager

    2 weeks ago

    Mississauga, Canada Wolf Management Inc. Full time

    **Job Overview** We are looking for an organized and proactive **Administrative Assistant** to support our Project Manager in overseeing **company integration** and **IT project** initiatives. This role is ideal for someone with strong organizational skills, a keen eye for detail, and an interest in assisting with large-scale integration and IT-driven...

  • office administrator

    2 weeks ago

    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • office administrator

    1 week ago

    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    5 months ago

    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Administrative Professional

    2 weeks ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    About the RoleWe are seeking an experienced Administrative Professional to join our team at SIDHU ADMINISTRATIVE SERVICES INC.As an integral part of our administrative support team, you will be responsible for ensuring the smooth operation of our office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking,...

  • office administrator

    5 months ago

    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • Administrative Support Specialist

    4 weeks ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Job SummarySidhu Administrative Services Inc. is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, including implementing new administrative procedures, reviewing and evaluating existing procedures, and...

  • Administrative Services Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Job DescriptionSIDHU ADMINISTRATIVE SERVICES INC. is seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team.About the RoleThis is a permanent, full-time position working 35 to 40 hours per week in English language. The successful candidate will be responsible for implementing new administrative procedures,...

  • Project Administrator

    6 months ago

    Mississauga, Canada CRB Full time

    Job Description The Project Administrator is responsible for coordination and document control for assigned project(s). Time spent both in the office as well as the job site are required. Administrative assistance with all aspects of project support, including coordination of both internal and external client and project meetings, attention to detail...

  • Project Administrator

    5 months ago

    Mississauga, Canada CRB Full time

    **Company Description** CRB is a leading provider of sustainable engineering, architecture, construction and consulting solutions to the global life sciences and food and beverage industries. Our more than 1,600 employees provide best-in-class solutions that drive success and positive change for our clients, our people and our communities. CRB is a privately...

  • Project Administrative Assistant

    2 months ago

    Mississauga, Canada AtkinsRéalis Full time

    **Project Administrative Assistant** AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology. This role will be based in...

  • Project Administrator

    5 months ago

    Mississauga, Canada Century Group Inc. Full time

    **Project Administrator** CGI Constructors Mississauga, ON We currently have an opportunity open for a **Project Administrator**. This is a full-time permanent position. **Why CGI?** At CGI we realize that our people are our greatest assets, and this reflects in everything we do, it is ingrained in our culture. CGI is a people focused builder with a...

  • Project Assistant

    6 months ago

    Mississauga, Canada ACHEV Full time

    At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto...

  • Project Assistant

    2 months ago

    Mississauga, Canada Safetech Environmental Limited Full time

    **Overview** - Excellent oral and written English communication skills - Strong organizational skills with keen attention to detail - Proficiency in Excel - Able to handle time-sensitive matters - Engage with our clientele in a friendly, helpful manner - The ability to remain focused amid busy circumstances - Independently multi-task with ease - 2 years of...

  • Project Assistant

    5 months ago

    Mississauga, Canada Construction Ontario Full time

    Construction Ontario trains with the future in mind. Our experienced experts provide services in e-learning, customized training programs, state-of-the-art virtual reality training, and recruitment. We deliver supportive and innovative customized training solutions for small, medium, and large construction employers. In addition, we help Ontarians find jobs...

  • Project Administrator

    6 months ago

    Mississauga, Canada Construction Ontario Full time

    **Who we are.** Kenaidan is an employee-owned general contractor building heavy civil/structural concrete, waterworks, and ICI projects and we're looking to build on our team. We offer exceptional opportunities including **career development** and training through our Kenaidan Centre for Learning and grow-from-within potential for skilled, motivated...

  • IT Project Administrator

    2 months ago

    Mississauga, Canada Brevity Technology Solutions Inc Full time

    **About Brevity** **Job Summary** At Brevity Technology, we are passionate about providing innovative software solutions that help businesses thrive. As we continue to grow, we’re looking for a detail-oriented and organized Project Administrator to join our team. If you love keeping things on track, working across software development teams, and ensuring...

  • Project Coordinator

    3 months ago

    Mississauga, Canada Track One Project Management Inc. Full time

    **Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, commercial and hotel projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on our expertise and...