Project Administrator

6 months ago

Mississauga, Canada Construction Ontario Full time

**Who we are.**

Kenaidan is an employee-owned general contractor building heavy civil/structural concrete, waterworks, and ICI projects and we're looking to build on our team. We offer exceptional opportunities including **career development** and training through our Kenaidan Centre for Learning and grow-from-within potential for skilled, motivated construction professionals. We are a proud Equal Opportunity Employer, committed to providing employees with **work-life balance** with a **competitive compensation** package including:

- Top wages
- Benefit coverage for you and your dependents
- Employer RRSP contributions (no match required)
- Employee Share Ownership
- Vacation and Sick/FR days

We currently have an opening in **Mississauga, ON** for a:
**Project Administrator**

**How will you contribute to the team?**
- Help the Project Manager and other site staff for specific project related requirements.
- Maintain the filing system for project correspondence and ensure filing is current.
- Liaise with the site team for purchase of materials for site use. Administer the Purchase Order System using the Viewpoint Software.
- Match packing slips with purchase order, verify quantities, billing amounts, and cost code allocation.
- Assist in the preparation of Subcontractor and Supplier Payments and liaise with the Accounts Payable Department to expedite the payment process.
- Develop the submission log for the project and administer the shop drawing review and approval process. Keep submittal log record current.
- Follow-up receipt of the required documents from Subcontractors.
- Prepare draft and final Operation and Maintenance Manuals for the project.
- Prepare draft of letters of invitation for preconstruction tenders.
- Prepare and issue Subcontracts based on signed and accepted Letters of Intent.
- Maintain master document control list for duration of design-build projects.
- Arrange printing, organize, and distribute project documents to project team and preconstruction department at project start up.

**Education and Experience**:

- Minimum of High School education with administration, business, or accounting related courses.
- 3-5 years experience in an administrative role.
- Strong computer skills i.e., Microsoft Office (Outlook, Excel and Word).
- Strong interpersonal and communication skills.
- Strong organizational skills.
- Ability to work effectively in a team environment.

**Working Conditions**:
This position is office based with occasional visits to job sites as needed.
- Kenaidan is an inclusive and equal opportunity employer committed to providing diversity and accommodation for applicants upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA)._

Kenaidan Contracting Ltd. does not accept resumes from recruitment agencies, employment services or headhunters that are not in a formal contractual arrangement with us. Any resume or other information received from an agency not approved by Kenaidan Contracting Ltd. to provide resumes to this or any other job posting will be considered unsolicited and will not be considered. Kenaidan Contracting Ltd. will not pay any referral, placement, or other fee for the supply of such unsolicited resumes or information.

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 3 years (required)

Work Location: In person

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