Project Assistant
7 months ago
Construction Ontario trains with the future in mind. Our experienced experts provide services in e-learning, customized training programs, state-of-the-art virtual reality training, and recruitment. We deliver supportive and innovative customized training solutions for small, medium, and large construction employers. In addition, we help Ontarians find jobs in construction with diverse companies.
Our Member Company is looking to hire a **Project Administrator**
**How will you contribute to the team?**
- Help the Project Manager and other site staff with specific project-related requirements.
- Maintain the filing system for project correspondence and ensure filing is current.
- Liaise with the site team for purchase of materials for site use. Administer the Purchase Order System using the Viewpoint Software.
- Match packing slips with purchase order, verify quantities, billing amounts, and cost code allocation.
- Assist in the preparation of Subcontractor and Supplier Payments and liaise with the Accounts Payable Department to expedite the payment process.
- Develop the submission log for the project and administer the shop drawing review and approval process. Keep submittal log record current.
- Follow-up receipt of the required documents from Subcontractors.
- Prepare draft and final Operation and Maintenance Manuals for the project.
- Prepare draft of letters of invitation for preconstruction tenders.
- Prepare and issue Subcontracts based on signed and accepted Letters of Intent.
- Maintain master document control list for duration of design-build projects.
- Arrange printing, organize, and distribute project documents to project team and preconstruction department at project start up.
**Education and Experience**:
- Minimum of High School education with administration, business, or accounting related courses.
- 3-5 years experience in an administrative role.
- Strong computer skills i.e., Microsoft Office (Outlook, Excel and Word).
- Strong interpersonal and communication skills.
- Strong organizational skills.
- Ability to work effectively in a team environment.
**Working Conditions**:
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- Monday to Friday
**Education**:
- AEC / DEP or Skilled Trade Certificate (preferred)
**Experience**:
- Administrative experience: 3 years (required)
Work Location: In person
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