Project Assistant

7 months ago


Mississauga, Canada Construction Ontario Full time

Construction Ontario trains with the future in mind. Our experienced experts provide services in e-learning, customized training programs, state-of-the-art virtual reality training, and recruitment. We deliver supportive and innovative customized training solutions for small, medium, and large construction employers. In addition, we help Ontarians find jobs in construction with diverse companies.

Our Member Company is looking to hire a **Project Administrator**

**How will you contribute to the team?**
- Help the Project Manager and other site staff with specific project-related requirements.
- Maintain the filing system for project correspondence and ensure filing is current.
- Liaise with the site team for purchase of materials for site use. Administer the Purchase Order System using the Viewpoint Software.
- Match packing slips with purchase order, verify quantities, billing amounts, and cost code allocation.
- Assist in the preparation of Subcontractor and Supplier Payments and liaise with the Accounts Payable Department to expedite the payment process.
- Develop the submission log for the project and administer the shop drawing review and approval process. Keep submittal log record current.
- Follow-up receipt of the required documents from Subcontractors.
- Prepare draft and final Operation and Maintenance Manuals for the project.
- Prepare draft of letters of invitation for preconstruction tenders.
- Prepare and issue Subcontracts based on signed and accepted Letters of Intent.
- Maintain master document control list for duration of design-build projects.
- Arrange printing, organize, and distribute project documents to project team and preconstruction department at project start up.

**Education and Experience**:

- Minimum of High School education with administration, business, or accounting related courses.
- 3-5 years experience in an administrative role.
- Strong computer skills i.e., Microsoft Office (Outlook, Excel and Word).
- Strong interpersonal and communication skills.
- Strong organizational skills.
- Ability to work effectively in a team environment.

**Working Conditions**:
**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 3 years (required)

Work Location: In person


  • Project Coordinator

    7 months ago


    Mississauga, Canada ALLIANCE CREATIVE COMMUNITY PROJECT Full time

    Overview: We are seeking a highly motivated and organized Project Coordinator to support the successful implementation of our organization's projects. The Project Coordinator will play a crucial role in ensuring the smooth day-to-day operation of projects, coordinating with team members, stakeholders, and partners, and providing administrative support to the...

  • Project Coordinator

    4 months ago


    Mississauga, Canada Track One Project Management Inc. Full time

    **Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, commercial and hotel projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on our expertise and...


  • Mississauga, Canada Track One Project Management Inc. Full time

    **Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, multi-storey hotels and other commercial projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on...


  • Mississauga, Canada Track One Project Management Inc. Full time

    **Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, multi-storey hotels and other commercial projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on...

  • Project Assistant

    3 days ago


    Mississauga, Canada Pinchin Ltd. Full time

    **Project Assistant** **Environmental Due Diligence and Remediation** **Mississauga and Markham, ON** Today is the day to boost your career! Pinchin is seeking a Project Assistant to join our team in Mississauga! The Project Assistant will contribute to the smooth and effective operation of our Mississauga office, as well as provide project management...

  • Project Assistant

    7 months ago


    Mississauga, Canada ACHEV Full time

    At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto...

  • Project Assistant

    3 months ago


    Mississauga, Canada Safetech Environmental Limited Full time

    **Overview** - Excellent oral and written English communication skills - Strong organizational skills with keen attention to detail - Proficiency in Excel - Able to handle time-sensitive matters - Engage with our clientele in a friendly, helpful manner - The ability to remain focused amid busy circumstances - Independently multi-task with ease - 2 years of...


  • Mississauga, Canada Tri-Phase Group Full time

    Tri-Phase Group is an environmental and construction company that has been providing our services since 1997. We provide demolition, hazardous materials abatement, storage tank removals, new construction, rebuild, renovations and more. We are looking for a construction and demolition assistant project manager to join our team! The responsibilities of this...


  • Mississauga, Canada Broccolini Construction Inc. Full time

    Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status. Accommodations for applicants with disabilities are available at all stages of...

  • Project Assistant

    7 months ago


    Mississauga, Canada Montrose Environmental Group, Inc. Full time

    Document Processor/Editor (Project Assistant) OUR PURPOSE At Matrix Solutions we collaborate across services, disciplines, and geographies to solve environmental challenges together - motivated to do better for our clients, each other, and the communities where we live and work. We deliver responsive, locally connected, and scalable solutions to help our...


  • Mississauga, Canada D & M Construction Inc Full time

    D & M Construction was established to address the growing need for specialized large loss mitigation and restoration services. Our team of experienced professionals has earned a strong reputation for efficiently managing residential, commercial, and industrial projects of varying sizes and complexities. At D & M Construction, we strive to be the industry...

  • Assistant Project Manager

    44 minutes ago


    Mississauga, Canada Tri-Phase Group Full time

    Tri-Phase Group is an environmental and construction company that has been providing our services since 1997. We provide demolition, hazardous materials abatement, storage tank removals, new construction, rebuild, renovations and more. We are looking for an assistant project manager who will report directly into our operations manager. This role will...

  • Project Assistant

    2 months ago


    Mississauga, Canada Bird Construction Full time

    Project Assistant Where Greatness Grows The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply...

  • Project Assistant

    4 months ago


    Mississauga, Canada Indus Community Services Full time

    **Job Position: Project Assistant** **Department: Newcomers Services** **Status: Full-Time - 35 hours per week** **Location: Mississauga & Brampton** **Compensation: $23.69 per hour plus group health and RRSP benefits.** Indus Community Services is an accredited, not-for-profit community benefit organization that has served local communities for over three...


  • Mississauga, Canada Magil Construction Full time

    **RESPONSIBILITIES** - Assist in leading the project team; takes initiative in managing information, establishing expectations and maintaining quality and cost effectiveness in the overall project - Solicit vendors for pricing; recommends contract awards - Assemble and prepare complete and well thought-out estimates; perform quantity takeoffs and bid...

  • Project Assistant

    7 months ago


    Mississauga, Canada Montrose Environmental Group, Inc. Full time

    Document Processor/Editor (Project Assistant) OUR PURPOSE At Matrix Solutions we collaborate across services, disciplines, and geographies to solve environmental challenges together - motivated to do better for our clients, each other, and the communities where we live and work. We deliver responsive, locally connected, and scalable solutions to help our...


  • Mississauga, Canada Wolf Management Inc. Full time

    **Job Overview** We are looking for an organized and proactive **Administrative Assistant** to support our Project Manager in overseeing **company integration** and **IT project** initiatives. This role is ideal for someone with strong organizational skills, a keen eye for detail, and an interest in assisting with large-scale integration and IT-driven...


  • Mississauga, Canada Bureau Veritas Full time

    Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo? If you want to make a difference and love being surrounded by the best and the brightest, Bureau Veritas Laboratories might be the place for you! **Imagine...


  • Mississauga, Canada Bureau Veritas Full time

    Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo? If you want to make a difference and love being surrounded by the best and the brightest, Bureau Veritas Laboratories might be the place for you! **Imagine...

  • Event Volunteer Ngo

    7 months ago


    Mississauga, Canada ALLIANCE CREATIVE COMMUNITY PROJECT Full time

    Job Summary: We are seeking dedicated Volunteers to support our organization in various capacities. As a Volunteer, you will play a vital role in assisting with administrative tasks, project management, and community outreach initiatives. **Duties**: - Assist in supervising and coordinating volunteer activities - Support with administrative tasks such as...