Office Administrative Assistant

5 months ago

Mississauga, Canada Track One Project Management Inc. Full time

**Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, multi-storey hotels and other commercial projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on our expertise and experience to support them in their business needs.

We are currently seeking an Office Administrative Assistant with a minimum of 2 years experience in a similar role, ideally with construction companies. Prior experience in book keeping would be desirable.

**Responsibilities**:

- Maintaining project and other filing structure
- Maintain vendor contact lists and prequalification documentation
- Prepare purchase orders to vendors
- Administer and collect all WSIBs, statutory declarations and certificates of insurance from vendors
- Prepare a maintain tracking logs in excel for payments made to different vendors project wise
- Maintain database of equipment and material on projects
- Receive and process expense claims from employees
- Assist company accountant with monthly draw reports and keeping track of invoices from vendors. Would be required to work on company's project management software
- Accounts payable duties
- Assist the President with marketing, scheduling and other work related functions
- Other duties as required.

**Experience and Skills**:

- Excellent command over English, both written and spoken with strong business communication skills
- Should be an excellent team player who is able to work as part of a group as well as independently.
- Quickbooks (1 year experience)
- Accounting (working knowledge)
- Construction company environment (required)
- Strong Excel, Word, Power Point
- Ability to quickly grasp new software
- Multi-tasking, paperwork, communication, organization.

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$19.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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