Human Resources Coordinator

5 months ago

Ottawa, Canada Queensway Carleton Hospital Full time

**General Posting Information**

**POSITION**:

- Human Resources Coordinator - Total Rewards**DEPARTMENT**:

- Human Resources**CONDITIONS**:

- Temporary Full-Time for approximately six (6) months**HOURS**:

- Approximately 75.0 Bi-weekly Hours**SHIFTS**:

- Days**WAGE RANGE**:

- Scale Minimum Maximum- NONU $27.47/hr $32.94/hr**STATEMENT OF PURPOSE**:
Reporting to the Manager of Human Resources, the HR Coordinator - Total Rewards provides administrative and clerical support to the Hospital’s compensation and benefits program.

The incumbent shall provide back-up support to the Total Rewards Analyst as required.

**RESPONSIBILITIES**:

- Assist in the efficient operation of the Hospital’s compensation and benefits program, including but not limited to the tracking and processing of Credit for Experience requests, Letters of Employment, terminations, and Portability Letters.
- Audit and prepare monthly Benefits Provider invoices.
- Process Employee Benefits and Pension Plans (HOOPP) enrolments and liaise with external Benefits provider to respond to queries and discrepancies.
- Process and maintain Physician Direct Deposit enrolments.
- Enter and retrieve employee data from the Human Resource Information System (HRIS).
- Investigate and respond to inquiries from staff, Management and outside agencies in a courteous and confident manner.
- Type/prepare standard correspondence, specialized and mass distribution letters, memoranda, forms, nominations, posters, power point presentations, and other general typing work as directed.
- Develops and maintain effective working relationships with Human Resources and internal stakeholders.
- Data entry, filing, file preparation, photocopying, faxing, scanning, as required.
- Acts as a back-up for the Helpdesk Administrator as required.
- Takes minutes at meetings as deemed necessary.

**REQUIREMENTS**:

- Diploma / Certificate in Human Resources Management from a community college or a minimum of 3 years of Human Resources experience in a unionized environment.
- Demonstrated effective interpersonal, facilitation, conflict resolution, collaboration, and communication skills
- High level of proficiency with Microsoft Office products (Excel, Word, PowerPoint, and Outlook)

**Preferred**:

- Diploma / Certificate in Human Resources Management from a community college or a minimum of 3 years of Human Resources experience in a unionized environment.
- Demonstrated effective interpersonal, facilitation, conflict resolution, collaboration, and communication skills
- High level of proficiency with Microsoft Office products (Excel, Word, PowerPoint, and Outlook)

**Please note that according to the Ontario Health and Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.**
- Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Métis peoples, persons with Disabilities, and 2SLGBTQI+ communities._

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