Administrative Coordinator

3 months ago


Guelph, Canada Baker Tilly Canada Full time

**Administrative Coordinator**
**Guelph, Ontario, Canada**:
Current Opportunities

Why join the Baker Tilly GWD team?

With BT GWD, you can find a career that’s uniquely you. Our professionals are encouraged to Be True to their values and ambitions. Our mission is to develop and support great people so they can feel their best, be their best and bring their best. When you join our firm, you can expect:
Flex time benefit to allow for a work life balance
Vacation starting at 3 weeks per year
Competitive compensation and benefits package including health, dental, group insurance and RRSP matching program
A leadership team committed to your success
Challenging and varied assignments
Ongoing training and support for professional development
Team building adventures (we've gone bowling, taken a team bus to a hockey game, and frequent community outreach - just to name a few)
A professional, fun and friendly working environment

**Your primary responsibilities will include**:
As a vital member of our growing firm, you will communicate with accountants, partners and clients to help manage the flow of work and ensure clients receive top-notch service. Your primary responsibilities would include:

- Representing the firm in a professional, courteous, and confident manner, in both written and verbal communications, internally and externally
- Covering front desk when needed and greeting clients and visitors
- Assist in coordinating, printing, compiling and filing the various annual tax packages (T1, T2, T4, T5)
- Using CRA Online
- Meeting and event logistics including location and/or booking of meeting rooms, meals, equipment, materials, RSVPs, set up conference calls or video conference and travel.
- Researching, collecting, preparing/organizing, and distributing supporting materials for internal/external client and/or firm meetings
- Managing electronic and paper-based files including e-signature and digital archiving
- Database maintenance/updating various databases and registers
- Tracking planning, engagement, and legal correspondence
- Preparing, editing, and proofreading professional documents, financial statements, proposals, and presentations
- Assisting with billing process and invoice preparation
- Providing support for firm technology and changes in firm processes and policies
- Monitoring, and reviewing current internal systems and processes and make suggestions for building further efficiencies
- Backup support for other members of administrative team as required
- Post-secondary education with administration and accounting acumen.
- Minimum 2 years of relevant experience in administration and customer service in a fast-paced, collaborative environment and tight deadline driven environment
- Advanced knowledge of Office 365 products, specifically Word and Excel
- Previous experience working in a partnership or professional services firm supporting multiple senior staff
- Accounting/Tax process and forms (T1’s, T2’s) experience an asset
- Experience with CaseWare, Caseview, TaxPrep, and Doc.it an asset
- Ability to engage in exceptional interpersonal relations with clients and team members
- Demonstrates sound judgement with regards to confidential and sensitive matter
- Takes initiative and direction and is a self-directed learner
- General knowledge of office equipment and basic IT troubleshooting
- Innovative thinking and adaptable to service needs
- Accuracy, precision, and acute attention to detail are essential
- Ensures professionalism, discretion, integrity, and tact in performance of duties
- Positive can-do attitude and ability to juggle multiple priorities
- High collaboration with existing team members
- Excellent time management with adherence to strict legislative deadlines
- Comfortable working onsite (100% in office) and during standard operating hours from 8.30am to 5.00pm



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