Administrative Coordinator, Dvm Program

3 months ago


Guelph, Canada University of Guelph Full time

**Department**: OVC-Office of the Dean
Position covered by the Collective Agreement with USW Local 4120

**General Purpose**

The Ontario Veterinary College (OVC) is Canada’s #1 veterinary school and the academic home of the Doctor of Veterinary Medicine (DVM) program at the University of Guelph. The four-year DVM program enrolls approximately 140 students each year. Over 120 faculty members, staff veterinarians, Doctor of Veterinary Science students, interns, and veterinary technicians participate in the delivery of the program.

The Administrative Coordinator, Doctor of Veterinary Medicine (ACDVM) is a dynamic and fast paced position that would be well suited to a person who is passionate about continuous improvement of the student experience and enjoys daily interactions with a variety of stakeholders. Reporting to the Senior Manager, Student Experience, the ACDVM is the first point of contact for DVM students, the ACDVM provides administrative support for both the academic and student life aspects of the DVM program. The ACDVM is one of three staff members who support the Associate Dean Students and Academic, to advance the academic, professional, and personal development of students in the DVM program.

**Duties and Responsibilities**
- Assist with the preparation of complex and interdependent DVM schedules that are dependent on student enrolment and information provided by rotation coordinators and instructors
- Monitor and approve changes to the Phase 4 schedules to ensure students fulfill their requirements to graduate
- Setup the automatic delivery of evaluations and forms associated with Phase 4 rotations
- Assist with documentation and maintenance of Standard Operating Procedures for the DVM program

**Requirements**:

- One year of community college in a business program such as Office Administration or Business Administration.
- 18 months of related administrative support experience, or an equivalent combination of education and experience.
- Experience within a post-secondary academic environment, managing complex academic schedules is preferred.
- Ability to demonstrate proficiency with computers, including advanced use of MS Office (Word, Excel, Access, SharePoint) software; previous experience scheduling (knowledge of Colleague, eMedley, enCampus, infoSilem or other student information systems is an asset) and the ability to work independently and as part of a team. Excellent critical thinking, problem solving, and communication skills are required, as well as demonstrated high performance in a client service-oriented environment and the ability to maintain professionalism, confidentiality and security when working with private student and institutional data.

All members of OVC Integrated College Services work within an environment of continuous improvement and quality service provision.

This position may be suited to a telework arrangement of 2 days remote per week, upon successful completion of the probationary period.

Employee Type: Regular
Position Number: 10206006
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage GridPosting Date: 10/04/2024
Closing Date: 10/11/2024


  • Program Coordinator

    7 months ago


    Guelph, Canada The Children's Foundation of Guelph and Wellington Full time

    **ABOUT THE CHILDREN’S FOUNDATION** The Children’s Foundation of Guelph and Wellington (CFGW) envisions a community where every child and youth has the opportunity to participate, learn, and grow to build a brighter future. We are passionately committed to enhancing the well-being of children and youth by connecting them to experiences and supports that...


  • Guelph, Canada University of Guelph Full time

    **Department**: OVC-Integrated College Services This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural **General Purpose** Reporting jointly to the Operations Manager, Clinical Studies and the Department Chair, the Administrative Assistant to...

  • Saputo Program Manager

    2 months ago


    Guelph, Canada University of Guelph Full time

    **Department**: Population Medicine This position is classified under the Grant & Trust Professional Group Temporary full-time from 01/01/2025 to 12/31/2025 **General Purpose** Reporting jointly to the Associate Professor of Applied Ethology and Animal Welfare and Professor of Dairy Health Management in the Department of Population Medicine while working...

  • Program Coordinator

    7 months ago


    Guelph, Canada Hopewell Children's Homes Inc. Full time

    **POSITION**: Title: Coordinator - Respite and Residential Location(s): Ariss - Hope Home Department: Residential and Respite Services Team Reports to: Manager, Residential and Respite Services Date: January 2022 **JOB SUMMARY**: The Coordinator - Respite and Residential works as a professional within a clinical multidisciplinary team that follows a...


  • Guelph, Ontario, Canada University of Guelph Full time

    At the University of Guelph, we are seeking a highly organized and dedicated Program Coordinator to join our team in the Dean's Office of the College of Engineering and Physical Sciences (CEPS). This role is crucial in supporting course-based master's program students and ensuring the smooth day-to-day administrative operation of graduate programs.We offer a...


  • Guelph, Canada The City of Guelph Full time

    About Our Organization: When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a regional top employer, the City of...

  • Divisional Coordinator

    3 months ago


    Guelph, Canada Agricorp Full time

    Agricorp is looking for a Divisional Coordinator to join the Program Delivery division. The Program Delivery division is responsible for the delivery of effective customer service and administration of Agricorp programs. Program Delivery consists of a number of departments including Regional Services, Claims Services, Underwriting and Account Services,...


  • Guelph, Canada University of Guelph Full time

    **Department**: Student Experience This position is represented by the agreement between the Professional Staff Association and the University of Guelph **General Purpose** The Student Engagement and Leadership unit requires an experienced professional to oversee the design, delivery, and assessment of orientation and transition programs for first year...


  • Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer** We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...


  • Guelph, Canada Guelph Humane Society Full time

    **EMPLOYMENT OPPORTUNITY - ADOPTION PROGRAM COORDINATOR (FULL-TIME 14-MONTH CONTRACT)** **TITLE**:Adoption Program Coordinator **LOCATION**: 190 Hanlon Creek Boulevard, Guelph, ON **HOURS OF WORK**: 40 hours/week; Tuesday to Saturday. Flexibility to work evenings and weekends required **TYPE**: 14-Month contract **JOB SUMMARY**: The Guelph Humane...


  • Guelph, Canada Anishnabeg Outreach Training and Employment Inc Full time

    **VOLUNTEER & ADMINISTRATIVE COORDINATOR** **JOB POSTING** **ABOUT THE CHILDREN’S FOUNDATION** The Children’s Foundation of Guelph and Wellington (CFGW) envisions a community where every child and youth has the opportunity to participate, learn, and grow to build a brighter future. We are passionately committed to enhancing the well-being of children...


  • Guelph, Canada Trades for Tomorrow Full time

    **Merit Ontario **trains with the future in mind. Our experienced experts provide services in e-learning, customized training programs, state-of-the-art virtual reality training, and recruitment. We deliver supportive and innovative customized training solutions for small, medium, and large construction employers. In addition, we help Ontarians find jobs in...


  • Guelph, Canada Guelph Humane Society Full time

    **EMPLOYMENT OPPORTUNITY - ADOPTION PROGRAM COORDINATOR (FULL-TIME)** **TITLE**:Adoption Program Coordinator **LOCATION**: 190 Hanlon Creek Boulevard, Guelph, ON **HOURS OF WORK**: 40 hours/week; Flexibility to work evenings and weekends required **TYPE**: Permanent Full-time **JOB SUMMARY**: **JOB DESCRIPTION**: - Facilitate the overall animal...


  • Guelph, Ontario, Canada University of Guelph Full time

    As an Academic Program Coordinator at the University of Guelph, you will be responsible for coordinating the efficient and effective operation of the Department's graduate programs. This includes working closely with the Graduate Coordinator in various aspects such as awards, compensation, defences, program planning, recruitment activities, and maintaining...


  • Guelph, Canada Shared Value Solutions Full time

    **Project Administrator/Coordinator** We are a growing environmental consulting firm based in Guelph, Ontario that offers its employees flexibility, excellent learning opportunities, and the ability to work virtually from anywhere in Canada with amazing people on a daily basis. SVS staff have the autonomy and support to grow their careers in the direction...


  • Guelph, Canada Baker Tilly Canada Full time

    **Administrative Coordinator** **Guelph, Ontario, Canada**: Current Opportunities Why join the Baker Tilly GWD team? With BT GWD, you can find a career that’s uniquely you. Our professionals are encouraged to Be True to their values and ambitions. Our mission is to develop and support great people so they can feel their best, be their best and bring...


  • Guelph, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Temporary, Full Time (1.0 FTE) Program Name: LEGHO Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: March 31, 2026 On-Call: No **Job Summary**: The VON LEGHO program, an innovative client self-management program, has an opening for a Case Coordinator. Use your in-depth knowledge of...


  • Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer** We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...


  • Guelph, Canada Home Instead Senior Care Full time

    _Home Instead is a franchise-based network that is committed to providing dependable, compassionate elderly care services such as personal care, Alzheimer's & Dementia care, companionship and home help._ **Are you a Customer Service professional? Do you want to work in a position that will provide significant fulfillment? **Would you like to join an...


  • Guelph, Ontario, Canada Harrington Construction (2011) Limited Full time

    Harrington Construction (2011) Limited">Job Summary:">We are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to the establishment, including implementing new procedures, reviewing and evaluating existing ones, and delegating...