Graduate Scholarships and Awards Coordinator

7 months ago

Regina, Canada University of Regina Full time

Faculty/Department Faculty of Graduate Studies & Research Unit Graduate Studies and Research Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary

Are you ready to champion student success? Join us as the Graduate Scholarships and Awards Coordinator

Under the general direction of the Manager of Graduate Scholarships and Awards the Graduate Scholarships and Awards Coordinator will be responsible for managing all Undergraduate Tri-Council awards (USRA), the Undergraduate Research Award (UGRA), Endowed Scholarships and Awards for graduate students, As well as assisting the Manager of Scholarships and Awards with the administration of all other graduate award and scholarship programs (with a total value over $6.0 million). This position will also provide expertise and recommendations on policies, procedures, terms and conditions of all internal and external graduate awards.

**What You’ll Do**:

- Assisting with the development of student funding budgets (in consultation with the Manager of Scholarships and Awards), and includes the ongoing monitoring and management of accounts specifically related to this position;
- Assisting with the assignment, disbursement, acceptance and cancellation of awards and data entry;
- Responsible for maximizing the success rate of the University’s applicants in federal competitions and planning and implementing the marketing of awards to students and faculty through information, workshops and publications specific to the awards assigned to this position;
- Reviewing recommendations from academic units for these awards; initiating award offers, monitoring responses, approving and processing payments including data entry of internal and external awards to graduate students;
- Managing and processing of various funding programs including Undergraduate Tri-Council awards (USRA), the Undergraduate Research Award (UGRA), Endowed Scholarships and Awards for graduate students, as well as assisting the Manager of Scholarships and Awards with the administration of all other graduate award and scholarship programs;
- Assisting the Manager of Scholarships and Awards with Tri-Council granting agencies for all graduate student award programs;
- Working with the Manager of Scholarships and Awards on deadlines and internal selection procedures for U of R; advertising program information for academic units, and students;
- Back up to the Manager of Scholarships and Awards with the Scholarship & Awards Committee, and other related committee’s;
- Identifying and drafting policy material for the Manager of Scholarships and Awards to present to the FGSR Leadership team;\
- Ensuring that all deadlines are met in a timely manner;
- Research graduate funding best practices and make recommendations to the Dean;
- Assist with maintenance of the Scholarship and Awards database;
- Develop and facilitate new Graduate Co-ordinators orientation;
- Prepare and maintain statistical and informational reports for the FGSR Leaderships team;
- Assist with project work/testing/research related to this position;
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community

Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff.
- **Professional Growth**:We support your development, offering opportunities for advancement and learning.
- **Work-Life Balance**: We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more

Position Requirements

**What You’ll Bring to this Position**:

- University undergraduate degree (Master’s degree preferred)
- Three to five years of management experience, including experience in bookkeeping and accounting;
- Combination of education and experience may be considered.

**Skills That Will Ensure Your Success in the Role**:

- Knowledge of the University organization, policies, and procedures;
- knowledge of budget development and financial account reconciliation;
- Demonstrated analytical and organizational skills are essential;
- Demonstrated and progressive experience in assisting with the development of policies and procedures is essenti

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