Administrative Assistant

6 months ago

SaintLaurent, Canada CAE Full time

**Role and Responsibilities**

Want to join a world-class company and industry leader and be proud to contribute to our projects? Come join our dynamic and innovative team and share your passion with us

**The role we are offering you**:
This person will be autonomous, agile, flexible, proactive, and able to anticipate and help organize team workflows. They must be able to operate in a fast-paced, collaborative environment.
- Provide general administrative support to the Vice President and their team including, but not limited to: managing a complex calendar, arranging travel, processing expense reports, and taking notes / following up on meeting actions.
- Act as a point of contact for all requests and questions, and manage the flow of information quickly and accurately.
- Prepare content for various meetings (PowerPoint presentations, weekly or monthly reports, memos), and support project management for specific team initiatives.
- Coordinate logistics for on-site team events, off-site event arrangements, hotel accommodations, meeting rooms, and social events.
- Liaise with internal support teams (finance, purchasing and procurement team, IT, etc.) for PO opening, invoice reconciliation, contract management.
- Maintain and order office supplies.
- Welcome visitors and prepare conference rooms for meetings.
- Coordinate with the company's executive assistants to organize internal and external meetings.
- Perform other related tasks as assigned.

The passionate person we're looking for:

- Over 10 years' experience as an executive assistant or in a similar role in a large company.
- Work ethic, independent and proactive team player, who is dedicated and follows up.
- Impeccable judgment and discretion in handling confidential information.
- A positive professional attitude.
- High energy level.
- Desire to acquire new skills.
- Confident communicator with excellent interpersonal skills.
- Great attention to detail and extremely organized with a great sense of urgency.
- Ability to juggle multiple files and prioritize tasks.
- Punctual, with the flexibility to occasionally work beyond normal office hours.
- Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
- Bilingual (French and English) spoken and written.

**CAE offers**:

- An environment where your initiatives will be recognized and valued.
- The opportunity to work on a variety of projects on a multidisciplinary team.
- A flexible schedule.
- Attractive employee benefits.

LI-ND1

**Position Type**

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

**Equal Employment Opportunity**

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.

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