Administrative Assistant
1 day ago
**Aperçu**
Belva est une entreprise de services de conciergerie basée à Montréal qui fournit des services de qualité exceptionnelle adaptés pour créer la meilleure atmosphère pour les entreprises. Nous proposons des solutions de nettoyage commercial complètes personnalisées pour diverses industries, y compris les bureaux, les copropriétés, les entrepôts, les magasins de détail, et plus encore. Belva intègre les technologies les plus récentes et les études pour offrir l'excellence dans les opérations quotidiennes et le service client.
**Qualités d'un(e) assistant(e) administratif(ve)**
- communication verbale et écrite en anglais et en français
- attention aux détails
- organisation et gestion du temps
- résolution de problèmes
**Tâches**
- Gérer les opérations quotidiennes du bureau, y compris les rendez-vous et la gestion des calendriers.
- Effectuer avec précision et efficacité des tâches de saisie de données.
- Gérer les appels entrants avec professionnalisme, en faisant preuve d'une excellente étiquette téléphonique.
- Aider à la relecture des documents pour garantir la clarté et la correction.
- Utiliser Google Suite pour diverses tâches administratives, y compris la création et la collaboration de documents.
- Utiliser efficacement les systèmes téléphoniques pour faciliter la communication au sein du bureau.
- Fournir un soutien administratif général aux membres de l'équipe selon les besoins.
- Enregistrer les paiements reçus des clients.
- Facturer les clients.
- Aider à la production et à la tenue à jour des politiques et procédures de bureau.
- Maintenir des listes de contacts.
- Réconcilier les dépenses (factures des comptes fournisseurs, reçus et relevés de carte de crédit, etc.).
- Servir de point de contact pour les clients et les fournisseurs.
**Exigences et compétences**:
- Expérience avérée en tant qu'assistant(e) administratif(ve).
- Connaissance des systèmes et procédures de gestion de bureau.
- Connaissance des équipements de bureau (imprimante, ordinateur, etc.)
- Maîtrise de MS Office ou de l'environnement Mac.
- Solides compétences organisationnelles avec la capacité de gérer plusieurs tâches.
- Diplôme d'études secondaires : une qualification supplémentaire en tant qu'assistant(e) administratif(ve) ou secrétaire est un plus.
Rejoignez-nous pour créer un environnement de travail positif où vos contributions seront valorisées et reconnues
—————————————————————
- **Overview**
Belva is a Montreal-based janitorial service company that provides exceptional quality services tailored to create the best atmosphere for businesses. We offer full-range commercial cleaning solutions customized to various industries, including office facilities, condominium, warehouses, retail stores, and more. Belva integrates the most up-to-date technologies and studies to deliver excellence in daily operations and customer service.
**Quality of an administrative assistan**t:
- verbal and written communication in English and French
- attention to details
- organization and time management
- problem solving
**Duties**:
- Manage daily office operations, including appointments and maintaining calendars.
- Perform data entry tasks accurately and efficiently.
- Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
- Assist with proofreading documents to ensure clarity and correctness.
- Utilize Google Suite for various administrative tasks, including document creation and collaboration.
- Operate phone systems effectively to facilitate communication within the office.
- Provide general administrative support to team members as required.
- Register payment received from client
- Invoice clients
- Will help in producing and keeping in order office policies and procedures
- Maintain contact lists
- reconcile expenses (bills for account payables, receipts and credit card statements, etc)
- Act as the point of contact for clients and suppliers
**Requirement and skills**:
- Proven experience as an administrative assistant
- Knowledge of office managements systems and procedures
- Working knowledge of office equipment (printer, computer, etc.)
- Proficiency in MS office or Mac environment
- Strong organizational skills with the ability to multi-task
- High school degree: additional qualification as an administrative assistant or secretary a good plus.
Join us in creating a positive work environment where your contributions will be valued and recognized
**Job Types**: Full-time, Permanent
Pay: $40,000.00-$45,000.00 per year
Additional pay:
- Bonus pay
- Overtime pay
**Benefits**:
- Casual dress
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
**Education**:
- DCS / DEC (preferred)
**Experience**:
- Administrative experience: 1 year (preferred)
Work Location: In person
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