Executive Assistant

3 weeks ago

Richmond, Canada Trinity Western University Full time

**Executive Assistant, TWU Richmond**

// TWU GLOBAL

**Position Purpose and Summary**

The Executive Assistant for TWU Richmond (TWU-R) provides support and administrates a range of responsibilities for the Executive Director, TWU Richmond and the TWU Richmond leadership team. The Executive Assistant represents the University in a professional manner, oversees aspects of the external relations for TWU-R and represents the University in planning and delivery of events.

**Key Areas of Accountability**

**Administrative Services**:

- Provide superior administrative support to the Executive Director, TWU Richmond and TWU Richmond leadership team members.
- Anticipate and respond to daily and future needs in a timely manner. This includes scheduling meetings, arranging logistics, and ordering supplies as needed.
- Coordinate TWU-R departmental meetings including weekly staff meetings, monthly Community lunches, professional development trainings, retreats and workshops.
- Maintain current staff & faculty lists and databases as needed (e.g., GLOBAL SharePoint).
- Manage TWU Richmond master room calendar, including the classroom bookings for all classes and on-site events.
- Coordinate the weekly TWU Richmond all campus newsletter.

**Special Projects**:

- Provide leadership for various projects, doing research and preparing reports.
- Contribute to TWU-R specific marketing and communications project planning.
- Respond to evolving needs of TWU-R management team for strategic support, taking on short term assignments to bridge gaps as needed.

**External Relations**:

- Support the Executive Director, TWU Richmond in the establishment and management of local and international partnership relationships.
- Organize and oversee execution of signature events to host guests.
- Research and/or prepare presentations; gather necessary materials needed for networking opportunities or on-site meetings.
- Assist with preparing expense/mileage reimbursements for ongoing activities.

**Rooms & Event Bookings**:

- Assist the Executive Director, TWU Richmond with arrangements for on-site rentals for guest groups. Prepare contracts, confirm logistics with the client and relay needs to the Director of Campus Operations and other on-site staff as needed to ensure well-supported events. Serves as primary point person for church groups renting space for Sunday worship services.

**The Person**

**Skills and Abilities**
- Cross-cultural sensitivity and adaptability. Strong aptitude in diplomatic communication.
- Able to maintain an efficient and professional environment. Concern for good process with very high level of attention to detail.
- Excellent interpersonal and communications skills. Able to act with diplomacy, discretion, tact and confidentiality.
- Analytical nature and ability to problem solve proactively.
- Ability to present a welcoming and helpful attitude while interacting with a wide range of people ranging from senior administrators, faculty, staff, students and off-campus guests.
- Ability to work independently, manage time efficiently, and multitask during regular interruptions.
- Excellent skills with MS Office and other TWU databases (e.g. Jenzabar, Aqueduct, SharePoint).

**Personal**

Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

Warm-hearted, dedicated, committed and mature evangelical Christian with a keen desire to serve in family, church, work and community. A firm commitment to TWU’s mission, values, Statement of Faith and Community Covenant. Strength of character and reputation, a pleasant personality with a positive and friendly attitude in the midst of a very busy and dynamic atmosphere.

**Servant-Leader Way of Life**: Act in a manner that exemplifies Jesus Christ in all on and off campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

**Standards & Requirements**
- ** Education**:Post-secondary degree required.
- ** Experience**:1-3 years of senior executive support experience in a post-secondary institution or corporate office setting is desired, however, consideration will be given to recent university graduates with demonstrated ability.

**Key Internal Interactions**
- ** Reports**: None
- ** Reports to**: Executive Director, TWU Richmond

**Benefits of Working at TWU**:

- A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
- Annual statutory holidays (14) with generous vacation accruement.
- Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
- Torch tuition scholarship for dependents of eligible employees attending TWU.
- Free access to TWU’s fitness/gym facilities and the Norma Mario

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