Executive Assistant

2 weeks ago


Richmond, Canada 505 Ventures Ltd Full time

**Who We Are**

505-Junk is a locally owned and operated Waste/Recycling company servicing the Greater Vancouver area. 505-Junk was founded by two ambitious university students innovating a solution to challenge the industry’s status quo.

The solution? Pay-by-Weight.

The success of 505-Junk’s innovation coupled with our drive for continuous improvement, has rewarded us with accolades including The Globe and Mail: 2022 Canada’s Top Growing Companies, SiteNews: 2023 Top Innovator Winner, and Richmond Chamber of Commerce: 2023 Mid-Size Business of the Year.

505-Junk’s journey has evolved into our true passion of genuinely helping people: Our Clients and Our Employees. One of our greatest accomplishments is developing 505-Junk’s first employee into a third partner and Director of Sales. We love success stories. That’s why we have also created our coaching accelerator program led by our CEO: Bolt Accelerator

**The Opportunity**

We are seeking a detail-oriented and driven Executive Assistant to the CEO. The position is based at 505-Junk’s office located in Richmond, BC.

**Job Summary**

As the Executive Assistant to the CEO of 505-Junk and Bolt Accelerator, you will play a crucial role in supporting the CEO and enhancing their effectiveness by managing administrative tasks, coordinating schedules, and facilitating communication. You will also assist with personal life management. Your primary responsibility will be to help the CEO "buy back" their time, allowing them to focus on strategic initiatives and high-priority tasks.

**Responsibilities**:

- Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements
- Assist the CEO with driving to and from meetings and other events when necessary, allowing the CEO to “work on the go” as required
- Assist in the creation of projects using project management CRMs
- Assist in monitoring internal and external data analysis
- Prepare all templates for annual and quarterly strategic planning meetings and attend meetings as required
- Work with the CEO & HR team to help implement culture events, organizational structure, and recruitment
- Collaborate with CEO and Marketing team with branding consistency and social content
- Administrative support in financial budgeting, cash flow, and projection reporting
- Collaborate with CEO, department heads and the bookkeeper to organise financial statements, gather relevant documents, and assist in financial analysis
- Gather and organise information and key performance indicators for the CEO, providing relevant data and reports to support decision-making
- Maintain physical and digital filing and folder system for CEO

**Job Requirements**
- At least two years of post-secondary education is preferred
- Advanced proficiency with Google Suite products (including Drive, Docs, Sheets, and Calendar). Experience with Asana, Canva, and Zoom is an asset.
- Strong organizational and analytical skills
- Ability to prioritize tasks with adept time management skills
- Detail-oriented and accountable in delivering tasks and project initiatives
- Effective communicator both verbally and in writing, including strong proficiency in grammar, editing, and proofreading
- High level of professionalism, discretion, and confidentiality
- Great interpersonal skills, and ability to build relationships

**Qualifications**
- Post Secondary Education
- Bachelor’s degree in Business Administration, Management, or a related field preferred

**Compensation**
- Base Pay: $60,000/yr
- Bonus Pay: Yes
- Vacation: 10 business days per year

**Fringe Benefits**
- Laptop: Macbook
- Phone: iPhone
- Headphones: AirPods
- Travel: All expenses paid
- Fuel: Reimbursed when out-of-pocket

**Are you ready to join our team?**

(Copy and paste the link in your browser)
- Inquiries via phone are not accepted at this time. Only submissions via Indeed and Career Centre will be considered._

**Job Type**: Full-time

**Pay**: $60,000.00 per year

**Additional pay**:Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

**Flexible language requirement**:French not required

**Schedule**:Monday to Friday

**Ability to commute/relocate**:

- Richmond, BC V6V 1J6: reliably commute or plan to relocate before starting work (required)

**Licence/Certification**:Driving Licence (required)

**Work Location**: In person


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