Executive Assistant

3 months ago


Richmond, Canada Aspen Custom Trailers Full time

Aspen thrives on taking on the biggest heavy haul design and manufacturing challenges in North America. Ready to roll where others fear to tread, the Aspen approach is built on a foundation of tenacity, perseverance, and unwavering determination - just like the people who use them. Aspen is a growing business looking for people with energy, drive and passion to contribute to our team.
The Executive Assistant provides organized, proactive and detailed administrative support to the President.

**Responsibilities**:

- Provide a full spectrum of secretarial, administrative support, and personal assistance to the President in both business and personal matters.
- Prepare the President’s expenses.
- Assist in preparing reports, presentations, and meeting agendas.
- Organize meetings & appointments, manage schedules & calendar for President.
- Arrange travel arrangements for President and Executive including booking flights, hotels, transportation, restaurants and other activities.
- Handle business correspondence, confidential documents and other administrative duties.
- Coordinate logistics for events and business trips, including venue booking and equipment setup.
- Carry out other ad-hoc duties as required

Attributes and Skills
- High level of confidentiality.
- Excellent verbal and written communication skills.
- Outgoing personality with unwavering professionalism.
- Detail-oriented, pride in 100% accuracy.
- Great Teamwork and Collaboration.
- Excellent organizational skills.
- Exceptional computer skills in Microsoft Office.

Experience and Education
- Minimum 5 years of experience in office administration or executive support roles.
- Advanced proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook, SharePoint) and Adobe Acrobat.
- Excellent written and verbal communication.
- Familiarity with contracts, insurance and legal terms.
- Experience in maintaining organized and efficient filing systems.
- High degree of tact, diplomacy, and absolute discretion.
- Ability to work well with others in a supportive and approachable manner.
- Ability to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic environment.

Shift Availability


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