Finance and Billing Coordinator

2 months ago

Halifax, Canada YWCA Halifax Full time

**Title**:Finance and Billing Coordinator
**Department**:Operations
**Reports to**: Director of Operations
**Classification**: Contract, Full time, Salary
**Hours**:37.5 Hours per week
**Start Date**:ASAP
**Location**: Halifax, NS

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse people.

**Why work for the YWCA**

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

**Why YOU should apply**

**Position Overview**
This position requires a self-motivated professional who is efficient and adept at identifying and implementing solutions to improving operational effectiveness. Key functions include processing of all accounts receivable, billing, account reconciliations and maintaining internal information reports and general operations duties. Must ensure strictest level of confidentiality.

**Qualifications and Requirements**:
Diploma in administration and accounting and minimum Three years administration and financial management experience or equivalent combination of education and experience. Demonstrated understanding of financial management, systems, payroll processing, strong administrative skills, organizational development and an ability to work independently and in a team environment, effective interpersonal and organizational skills, understanding of how to work with confidential information; high level of computer literacy (Word, Excel, QuickBooks, Payworks); understanding of Government and Regulatory requirements. Must be solutions focused and service oriented.

**Core Competencies**:

- attention to detail
- integrity and accountability
- flexibility
- confidentiality
- planning and organizing
- results orientation and achievement
- team working

**Essential Duties of Position**:
ACCOUNTS RECEIVABLE
- set up and maintain customer list
- generate program and service invoices and billings monthly
- process monthly childcare billing and manage client accounts
- maintain/update PAD database
- post cash receipts, credit card, PAD, online donations in QuickBooks
- reconcile on-line donations
- ensure timely collection of receivables via statement and follow up for all receivables including accounts in collections.
- liaise with Managers and Dept of Community Services on accounts.
- produce monthly Aging reports for Managers and Directors.

AUDIT & BUDGET
- provide support to Director of Operations and Finance Manager
- ensure files are organized for auditor review and storage
- assist Controller with annual budget preparation

BANKING
- post payments into QuickBooks
- reconcile bank statements for all bank accounts

GENERAL ACCOUNTING
- set up and maintain vendor list
- obtain necessary signatures and authorization
- ensure electronic forms are completed and included with invoice
- assist in preparing monthly recurring payments
- maintain and review Aging Reports with Director of Operations
- reconcile projects for Month end close as directed by Director of Operations and Controller.

**Other Duties**:

- Nurture and form meaningful internal/external partnerships and ensures team members do so
- Identify and pursue opportunities for personal and professional development
- Other duties as delegated by the Operations & Finance Director.
- Support advancement of YWCA Halifax mission.

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse people and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, (dis)Ability, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.

**Subject Line: Finance and Billing Coordinator**

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-10-04

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