Payroll & Finance Coordinator

4 weeks ago

Halifax, Canada Dalhousie University Full time
Job Summary

The Faculty of Computer Science (FCS) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Director of Finance, the Payroll & Finance Coordinator will support FCS’s payroll, finance and human resource functions.

Key Responsibilities

Prepare bi-weekly payroll for markers and other hourly paid employees. Review submitted payroll forms and timesheets, and follow-up on missing information. Forward for signing to appropriate individual(s). Ensure payroll related forms are submitted prior to deadline. Under the direction of the Director, prepare appointment letters and payroll documentation for short-term employees; assist with the collection and processing of DFA-Professional Development Allowance applications; and prepare financial reports, journal entries, and reconciliations. Serve as first point of contact for the finance area, responding to general inquiries, redirecting as appropriate. This includes working with faculty researchers and/or administrative staff to resolve issues with research accounts. Review and process financial forms and documents, including travel advances/claims, cheque requisition forms, deposit advices, journal entries, PCard payments, and vendor invoices to ensure documentation is correct and complete, and expenditures follow applicable policies and regulations. Complete onboarding and exit steps for temporary and short-term employees, including confirming space allocation, coordinating security access at start and end of employment, and collecting supporting payroll documentation.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/office administrative program with approximately three years’ experience in an HR/Payroll function (or an equivalent combination of training and experience). Experience with integrated administrative systems. Excellent communication, organizational skills and the ability to multi-task in order to meet stringent deadlines. Must be proficient in Excel and Word.

Assets

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.

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