Payroll & Finance Coordinator

4 weeks ago

Halifax, Canada Dalhousie University Full time

Position Information

**Position Title**
- Payroll & Finance Coordinator**Department/Unit**
- Computer Science**Location**
- Halifax, Nova Scotia, Canada**Posting Number**
- S327-24**Employee Group**
- NSGEU Local 77**Position Type**
- Regular, On-Going**Duration of Contract (if applicable)**

**Employment Type**
- Full Time**Full-time Equivalency (FTE)**
- 1**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)**Classification**
- C5**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.**Job Summary**
- The Faculty of Computer Science (FCS) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Director of Finance, the Payroll & Finance Coordinator will support FCS’s payroll, finance and human resource functions.**Key Responsibilities**
- Prepare bi-weekly payroll for markers and other hourly paid employees. Review submitted payroll forms and timesheets, and follow-up on missing information. Forward for signing to appropriate individual(s). Ensure payroll related forms are submitted prior to deadline.
- Serve as first point of contact for the finance area, responding to general inquiries, redirecting as appropriate. This includes working with faculty researchers and/or administrative staff to resolve issues with research accounts.
- Review and process financial forms and documents, including travel advances/claims, cheque requisition forms, deposit advices, journal entries, PCard payments, and vendor invoices to ensure documentation is correct and complete, and expenditures follow applicable policies and regulations.
- Complete onboarding and exit steps for temporary and short-term employees, including confirming space allocation, coordinating security access at start and end of employment, and collecting supporting payroll documentation.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.**Required Qualifications**
- Business/office administrative program with approximately three years’ experience in an HR/Payroll function (or an equivalent combination of training and experience).
- Experience with integrated administrative systems.
- Excellent communication, organizational skills and the ability to multi-task in order to meet stringent deadlines.
- Must be proficient in Excel and Word.

**Assets**

**Job Competencies**
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1**Open Date**
- 10/25/2024**Close Date**
- 11/06/2024**Open Until Filled**
- No**Special Instructions to Applicant**

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