Office Manager
5 months ago
Are you passionate about working in a career that creates culturally safe spaces and warm client experiences for Indigenous people who have encountered the colonial justice system? The BC First Nations Justice Council is looking for an Office Manager to join us at the Nanaimo Indigenous Justice Centre that we're opening this Fall.
The IJC Office Manager is responsible for promoting a culturally safe and supportive work environment and maintaining the overall flow of the office. This position is responsible for ensuring that the office runs efficiently by providing employees with necessary resources and tools. The IJC Office Manager tracks the admin team schedules to ensure coverage of key roles to maintain IJC operations during business hours.
**JOB DUTIES AND RESPONSIBILITIES**:
- Manage client experience and ensure a culturally safe experience for anyone coming into the office and maintain accessibility in both availability and warmth of services.
- Work closely with the Managing lawyer(s) to ensure an overall collaborative operation of the Indigenous Justice Centre.
- Ensure office operations run smoothly and provide preventative measures by identifying issues.
- Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified.
- Oversee office interactions, responding to requests and questions.
- Maintain office efficiency by organizing procedures, handling correspondence, managing filing systems, and overseeing office maintenance, supplies and equipment uninterrupted function.
- Provide direct administrative supports as needed, including scheduling appointments, meetings, and events as needed.
- Assist with office space/infrastructure scheduling, maintenance, and planning (moves, adds, and changes to workstations).
- Liaise with other staff to share and exchange information and provide guidance as appropriate.
- Assist with recruiting and interviewing prospective employees.
- Assist with training and successfully onboarding new hires.
- Maintain confidentiality of client-related information.
- Participate in IJCs proactive approach to staff wellness.
- Compile information for annual and other reports and ensure comprehensive statistics are maintained as required.
- Contribute to the collaborative approach to wrap-around services in the Indigenous Justice Centres.
- Work together with the IJC team to maintain a welcoming, high-functioning centre by supporting colleagues and community partners, as assigned.
- Cover reception desk as required.
- Comply with BCFNJC policies and procedures.
- Other duties as assigned.
**QUALIFICATIONS AND WORK EXPERIENCE**:
- A diploma or certificate in Business Administration/Management or in another recognized academic discipline related to the position.
- 3-5 years' experience working as an office manager or a similar role or the equivalent combination of education and experience.
- Knowledge of local and urban Indigenous cultures is preferred.
- Excellent interpersonal and communication skills.
- Knowledge of MS Office programs including (Word, Excel, Outlook, PowerPoint).
- Experience in managing employees, coaching, and mentoring staff.
- Self-motivated individual with the ability to work with mínimal supervision in a team-oriented setting.
- Knowledge of clerical practices and procedures and organization management principles.
- Strong time-management and people skills, flexibility, and multitasking ability.
- Strong organizational, file management skills, stress management and time management skills.
- Self-motivated individual with the ability to work with mínimal supervision.
- Ability to maintain confidentiality, problem solve and take initiative.
- Understanding of interdisciplinary approach and respect for non-legal supports.
- Commitment to collaborative team environment.
- A clear criminal reference check (CPIC) and Vulnerable Sector Clearance will be a condition of employment.
**Reporting**: IJC Regional Supervisor
**Locations**: Nanaimo, BC
**Office Type**: In-Office
**Salary**: $55,000 - $65,000 annually
**Benefits**: Extended benefits package that includes health and dental, personal days, paid vacation, and RRSP/TFSA savings plans
**Hours**: Full-time (35hours / week); 8:30am - 4:30pm Mondays to Fridays
-
Office Manager
5 months ago
Nanaimo, Canada Aquilla Archaeology Full timeJob Overview: **Aquilla Archaeology Ltd.** is seeking a qualified office manager starting immediately. **Duties**: - Coordinate schedules, track projects - Accounts payable and receivable with Quickbooks accounting software experience - Manage supplies inventory and place orders as necessary - Oversee and support all administrative duties in the office -...
-
Office Manager
5 months ago
Nanaimo, Canada Berwick Retirement Communities Full time**Join Our Team** **Do you have experience in an administrative role? Are you looking for the next step in your career? Are you passionate about making a difference in the lives of people and having fun? If this sounds like you, then Berwick Retirement has an exciting opportunity for you**. We are looking for a leader to serve as **Office Manager** at our...
-
Office Operations Manager
3 weeks ago
Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000We are seeking a highly organized and proactive Office Operations Manager to join our team in Nanaimo, Canada. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file...
-
Sales Office Manager
5 months ago
Nanaimo, Canada Antenna Management Corp. Full time**Job Description: Coastal BC Office Manager for National Office in Nanaimo** **Key Responsibilities**: - Manage administrative tasks and ensure the smooth functioning of the National Telco Sales Office in Nanaimo. - Interact with executives, building owners, and commercial leaseholders to facilitate effective communication and address their needs. -...
-
Dental Office Manager
7 days ago
Nanaimo, Canada Seaside Smile Clinic Full time**Job Overview** **Responsibilities** - Manage the daily operations of the dental office, ensuring a welcoming and efficient environment for patients and staff. - Supervise and train office staff, including receptionists and dental assistants, to maintain high standards of service. - Oversee scheduling, patient flow, and appointment management using Dentrix...
-
Office Manager/assistant
5 months ago
Nanaimo, Canada Gilbertson Fine Homes Full timeOverview: **Duties**: - Assist with clerical tasks such as filing, data entry, and document organization - Manage vendor relationships and coordinate orders - Support budgeting processes and financial record-keeping using QuickBooks - Supervise office operations and ensure smooth workflow - Handle phone calls with professionalism and excellent phone...
-
Front Office Manager
2 weeks ago
Nanaimo, British Columbia, Canada Coast Hotels Full timeThe Front Office Manager is a key role within Coast Hotels, contributing to the overall success of the hotel by leading and maintaining guest service standards for the Front Office. This position is integral to the continued growth and development of the Front Office team and to maximize operational efficiencies, customer service, and profitability.Key...
-
Office Manager
5 months ago
Nanaimo, Canada A4S IMMIGRATION SERVICES LTD Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...
-
Office Manager
5 months ago
Nanaimo, Canada A4S IMMIGRATION SERVICES LTD Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Manager
5 months ago
Nanaimo, Canada Raven Force Couriers Inc. Full timeEducation: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...
-
Office Manager
4 months ago
Nanaimo, Canada A4S IMMIGRATION SERVICES LTD Full timeEducation: - Expérience: **Education**: - Bachelor's degree - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for...
-
Office Manager
5 months ago
Nanaimo, Canada LA International Trading Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...
-
Office Administrator
1 month ago
Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000Office Manager RoleWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office in Nanaimo, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and...
-
Office Administrator
1 month ago
Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000Office Manager RoleWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office in Nanaimo, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and...
-
Office Coordinator
3 weeks ago
Nanaimo, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Nanaimo. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails,...
-
Front Office Manager
2 weeks ago
Nanaimo, British Columbia, Canada Coast Hotels Full timeThe Front Office Manager at Coast Hotels is a key leadership role that contributes to the overall success of the hotel by leading and maintaining guest service standards for the Front Office. This position is integral to the continued growth and development of the Front Office team and to maximize operational efficiencies, customer service, and...
-
Office Coordinator
4 weeks ago
Nanaimo, British Columbia, Canada Island Home Furniture Full timeJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Island Home Furniture. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Office Coordinator
4 weeks ago
Nanaimo, British Columbia, Canada Island Home Furniture Full timeJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Island Home Furniture. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Officer
1 month ago
Nanaimo, British Columbia, Canada SHIPCART DISTRIBUTION SERVICES Full timeJob Title: Administration OfficerAt SHIPCART DISTRIBUTION SERVICES, we are seeking an experienced Administration Officer to join our team. The successful candidate will be responsible for providing administrative support to our office operations.Key Responsibilities:Administrative Support: Provide administrative support to our office operations, including...
-
Administrative Officer
1 month ago
Nanaimo, British Columbia, Canada SHIPCART DISTRIBUTION SERVICES Full timeJob Title: Administration OfficerAt SHIPCART DISTRIBUTION SERVICES, we are seeking an experienced Administration Officer to join our team. The successful candidate will be responsible for providing administrative support to our office operations.Key Responsibilities:Administrative Support: Provide administrative support to our office operations, including...