Administrative Coordinator

3 weeks ago

Toronto, Canada University Health Network Full time

Full-time
- Department: Transplant

**Company Description**:

- The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.**Union**: Non-Union
**Site**:Toronto General Hospital
**Department**:Ajmera Transplant Centre
**Reports to**:Director
**Hours**:37.5 hours per week
**Salary**: $28.23- $35.40 per hour (To commensurate with experience and consistent with UHN compensation policy)
**Shifts**: Days
**Status**:Permanent Full-Time
**Closing Date**: May 7, 2024

**Position Summary**:
The Toronto Lung Transplant Program at the Ajmera Transplant Centre, UHN is seeking an experienced professional to fulfill the role of Administrative Coordinator for the program. This role is central to the organization of program educational and operational activities.

**Duties**
- Meeting, review and event management activities including: coordinates scheduling of internal and external stakeholders for Program meetings, reviews and events; coordinates the planning of large meetings and/or events (>35 people), including booking of venue and technical requirements (AV), development of event posters/information packages, booking accommodations and travel for guest speakers and other key arrangements; prepares and disseminates materials for meetings, reviews and events including agendas, minutes, supporting documentation, templates, etc.; prepares and organizes a number of monthly team meetings
- Program support activities including: develops, and updates call schedules for the team, balancing vacation and away times for various members of the team; actively participates in all planning and implementation meetings and completes assigned work associated with allocated projects; coordinates entry of selected residents/fellows in cooperation with Program Directors, University of Toronto Post Graduate Medical Education Office and Department of Surgery; performs cross-functional duties and other duties consistent with the job classification, as assigned and/or requested

**Qualifications**:

- Completion of Grade XII or recognized equivalent
- Completion of a post
- secondary office administration program at the diploma level or equivalent
- Three (3) years related administrative support experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment preferred
- Experience working in a health care environment a strong asset
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Excellent verbal and written communications skills
- Good knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Knowledge of medical terminology an asset

**Additional Information**:
**Why join UHN?**

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
- Competitive offer packages
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

**We thank all applicants for their interest

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