Administrative Coordinator

2 weeks ago

Toronto, Canada The Richards Group ReMax Full time

**The detail-oriented Administrative Coordinator will support agents, our clients, and our administrative manager.**

The Richards Group, the #1 Re/Max Hallmark team in Toronto, is seeking a detail-oriented

Administrative Coordinator to support our agents, clients, and administrative manager. Join our incredible team of energetic, talented, and supportive individuals who are dedicated to delivering the best possible outcomes for our clients.

If you excel at organizing systems and workflows, prioritize responsibilities, enjoy working with diverse groups of people, and find satisfaction in completing tasks, this is the perfect opportunity for you.

**Responsibilities**:

- Workflow Management: Execute workflows for new listings, sold properties, purchases, and closed listings, including follow-ups, coordination with lawyers, and database management.
- Marketing Assistance: Preparation of marketing materials, including posters, feature sheets, Facebook ads, and door-knocking materials. Assisting with E-newsletters, mail-out newsletters, social media, and event advertising.
- Transaction Management: Organize documents and ensure completion of transactions with the deals department.
- Listing Management: Loading new properties on MLS, ensuring the accuracy and completeness of the information, and maintaining the back-end instructions.
- Client Relations: Regularly liaise with agents, lawyers, head office, and clients to facilitate smooth operations.
- Agent Support: Assistance in the preparation of open houses, and organization of agent's customer relationship management (CRM) system.
- Administrative Support: Assist the Administrative Manager with event coordination, marketing planning, bookkeeping, office needs, and ongoing projects.

We offer a competitive salary and a supportive work environment that encourages growth and professional development. Join our team and contribute to our continued success in delivering exceptional real estate services to our clients.

**Key Talents**:

- Exceptional administrative professional, with a personality that strives for efficiency and excellence.
- Excellent communication skills, with the ability to confidently interact with clients and team members.
- Adaptability and flexibility to effectively manage priorities.
- Strong problem-solving abilities and the capacity to work independently.
- Positive attitude and approach in all customer and team communications.
- Warm and engaging personality, great self-regulation even under pressure.
- Impeccable attention to detail and organizational skills.
- Proactive nature with reliable follow-through skills to ensure workflows are completed.
- Excellent time management skills to prioritize and meet deadlines.
- Commitment to a team-based approach, supporting all members of the team when needed.
- Willingness and eagerness to learn new tools, systems, and technologies.

**Areas of Responsibility**:
As an Administrative Coordinator, you will report to and closely collaborate with our

Administrative Manager to ensure the completion of administrative tasks supporting our team's listings, purchases, clients, events, and overall operations.

**Job Requirements**:

- Minimum of 2 years of administrative experience.
- Proficiency in using Canva for graphic design purposes.
- Familiarity with WordPress or other website platforms for content management.
- Proficient in utilizing Google Suite for various tasks and collaboration.
- Experience working with customer relationship management (CRM) systems.
- Experience assisting executives, agents, or multiple team members.
- Ideally, possess knowledge and experience in the real estate industry.
- Ideally, has familiarity and experience working with the Toronto Real Estate Board

(TREB).
- Ideally, has experience using QuickBooks for bookkeeping and financial management.

**Position Details**:
Location: 1945 Queen Street East

Time Commitment: Full-time, Monday-Friday, 9 am-5 pm, with some after-hours availability as required.

Compensation: $55,000 annually, paid bi-weekly.

Additional:

- KM vehicle allowance of $0.61/km when traveling for errands.
- Two weeks of paid vacation per year. Please note that we are closed over the Christmas break from Christmas Eve until public school returns in session. During this time, team members are expected to be available for customer requests but otherwise off work.
- Benefits will be provided after the probation period.

**Salary**: $55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M4L 1H7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have experience assisting executives, agents, or team members? If so, describe the role you had, how many team members you assisted, and also your responsibilities.

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