Administrative Coordinator
4 weeks ago
**Full-Time Administrative Coordinator**
**PLEASE NOTE - Only applicants who submit a cover letter and resume will be considered.** Please answer these questions:
- How do you stay organized (what tools do you use)?
- What ONE (1) specific skill would make you best suited for this position?
We support racial, social & economic justice and strongly encourage applicants from communities that have been forced to the margins including (but not limited to) those who identify as BIPOC, LGBTQ+, & people with disabilities.
We’re looking for a **Full-Time Administrative Coordinator** (downtown Toronto location).
If you are a passionate, independently motivated and outgoing professional with a positive attitude, we want to hear from you.
As an Administrative Coordinator, you will be responsible for assisting and coordinating the daily operations of a busy real estate group of 3 individuals.
Duties include:
- Administrative functions (e.g. drafting offers & listings)
- Management of correspondence, databases and general logistics
- Scheduling and coordination of meetings & events
- Meeting home inspectors, photographers, stagers, movers
- Installing lockboxes and delivering packages/keys, etc.
- Client care with an emphasis on exceeding expectations
- Basic bookkeeping tasks (e.g. invoicing, tracking expenses)
- Personal executive assistant duties
- Social media posting/management
- Management and coordination of a part time administrator
Qualifications/Requirements:
- 2+ years experience in administration and/or related field.
- The ability to work independently, take initiative and manage multiple projects to ensure accurate on-time delivery.
- Exceptional communication skills (verbal and written) and the ability to build strong working relationships.
- Ontario Driver’s license and car required.
**Salary**: $70,000.00/year
Schedule:
- Monday to Friday - 9am - 5pm
Application question(s):
- We want to know about you What do you enjoy doing when you're not working (ie. hiking, singing, dancing, go-kart driving, amateur juggler, because if you were a professional juggler, you'd be on tour :) )?
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative assistant: 1-2 year (preferred)
Willingness to travel (daily throughout the Downtown Core of Toronto):
- 50-75% (preferred)
Administrative Duties:
- Scheduling
- Inputting receipts/general filing
- Running errands
- Answering and routing phone calls
- Managing social media
- Meeting clients, photographers, stagers, painters, etc.
Work remotely:
- 40% of work is completed remotely (1 day per week)
- 60% of work is completed on the road or there is an expectation of working from our office.
**Salary**: $70,000.00 per year
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- DCS / DEC (preferred)
**Experience**:
- Administrative experience (preferred)
- Real Estate (preferred)
Work Location: On the road
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