Secretary F Team Lead

6 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID: 174310**
**Company: Nova Scotia Health**
**Location: Central Zone, Dal Family Medicine - Mumford Clinic**
**Department: PHC CZ HPC FP DFM Mumford**
**Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)**
**Status: NSGEU** **Admin Professionals Position**
**Posting Closing Date: 22-Feb-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Health Services Manager, the incumbent plays a key role in assisting in planning, coordinating, implementing and evaluating clerical activities and clinic flow with Dalhousie Family Medicine. The incumbent provides day to day administrative support to the Manager(s), ensuring optimal time management. Oversee the day-to-day activities of clerical support staff by ensuring appropriate distribution of workload to efficiency and effectively meet needs; scheduling and rearranging resources during periods of staff absence; maintaining accurate timesheets and payroll information; orientation of support staff and ensuring collaborative teamwork. The incumbent is responsible for processing and requisitions for supplies and services for Primary Health Care, maintaining records of same and ensuring cost effective utilization of clinic resources. The incumbent is also responsible for working with the Manager(s) to ensure appropriate collections of relevant statistical and other data related to clinical activities to address issues of evidence-based decision support. Ability to effectively work though difficult scheduling of patients and staffing resources to support the needs of the clinic and in collaboration with the other site Team Lead. Will provide coverage to the other DFM Spryfield site as required during absences of the site specific Tead Lead.

***:
**About You**:
We would love to hear from you if you have the following:

- Grade XII plus completion of a one year secretarial diploma or equivalent
- A minimum of three years' experience in a leadership role required
- Experience working primary health care or family practice an asset
- Completion of medical terminology course is an asset
- Minimum typing speed of 60 wpm is an asset
- Experience in unionized environment preferred
- Current knowledge of concepts/trends in office management
- Above average co-ordination, organization, multitasking and decision-making abilities required
- Excellent communicator with highly developed interpersonal skills
- Complex scheduling experience is an asset
- Above average ability to work collaboratively with support staff and management team
- Competencies in other languages an asset, French preferred

***
**A skills test maybe performed for this position.**

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent Full-time position; 70 hours bi-weekly
- Shifts may include evenings, weekends and holidays

**Compensation and Incentives**:
$28.23 - $31.14 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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