Secretary F

6 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:175425**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:OPCZ Cardiology Clinic**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:7-Mar-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Health Services Manager, the incumbent plays a key role in assisting in planning, coordinating, implementing and evaluating clerical activities with the Heart Health Ambulatory Care area. The incumbent provides day to day administrative support to the Manager(s), ensuring optimal time management. Further, the incumbent will oversee the day to day activities of clerical support staff by ensuring appropriate distribution of workload to efficiently and effectively meet needs; schedule and rearrange resources during periods of staff absence; maintain accurate timesheets and payroll information; orientation of support staff and ensuring collaborative teamwork. The incumbent is responsible for processing and requisitions for supplies and services for the Ambulatory Care Clinics, and maintaining records of same and ensuring cost effective utilization of clinic resources. The incumbent is also responsible for working with the Manager(s) to ensure appropriate collections of relevant statistical and other data related to clinical activities to address issues of evidence-based decision support.

**About You**:
We would love to hear from you if you have the following:

- Grade 12 plus completion of a one-year secretarial diploma required
- A minimum of three years' experience in a leadership role required
- Completion of a medical terminology course is an asset
- Minimum typing speed of 60 wpm is an asset
- Experience in a unionized environment preferred
- Current knowledge of concepts/trends in office management
- Above average co-ordination, organization, multitasking and decision making abilities required
- Excellent communicator with highly developed interpersonal skills
- Complex scheduling experience is an asset
- Above average ability to work collaboratively with support staff and management team
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

A skills test may be required as part of the hiring process.

**Hours**:

- Permanent Full-time position; 70 hours biweekly
- Flexible working hours may be required

**Compensation and Incentives**:
$28.23 - $31.15 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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