Secretary F Team Lead

5 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:173506**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Mumford Professional Centre**
**Department**:PHC STRAT-ROBUST PRACTICE SUPPORT AD**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:26-Feb-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Health Services Manager and Lead, the incumbent plays a key role in assisting in planning, coordinating, implementing and evaluating clerical activities with Practice Support, Central Zone. The incumbent provides day to day administrative support to the Manager and Lead, ensuring optimal time management. Oversee the day-to-day activities of the Practice Support Team, Central Zone by ensuring appropriate distribution of workload to efficiency and effectively meet needs; scheduling and rearranging resources during periods of staff absence; maintaining accurate timesheets and payroll information; orientation of support staff and ensuring collaborative teamwork. The incumbent is responsible for processing and requisitions for supplies and services for Primary Health Care, maintaining records of same and ensuring cost effective utilization of resources. The incumbent is also responsible for working with the Manager and Lead to ensure appropriate collections of relevant statistical and other data related to clinical activities to address issues of evidence-based decision support.

**About You**:
We would love to hear from you if you have the following:

- Grade XII plus completion of a one year secretarial diploma or equivalent
- A minimum of three years' experience in a leadership role required
- Completion of medical terminology course is an asset
- Minimum typing speed of 60 wpm is an asset
- Experience in unionized environment preferred
- Current knowledge of concepts/trends in office management
- Above average co-ordination, organization, multitasking and decision-making abilities required
- Excellent communicator with highly developed interpersonal skills
- Complex scheduling experience is an asset
- Above average ability to work collaboratively with support staff and management team
- Competencies in other languages an asset, French preferred

***
**A skills test maybe performed for this position.**

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications

**Hours**:

- Permanent Full-time position; 70 hours bi-weekly
- Shifts may include evenings, weekends and holidays

**Compensation and Incentives**:
$28.23 - $31.14 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

**Follow Us

  • Secretary F

    2 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 188814** **Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII** **Department: TRMA Trauma Program** **Type of Employment: Permanent Hourly FT (100%) x 1** **NSGEU** **Admin Professionals Position** **Posting Closing Date: 14-Oct-24** Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Secretary F

    1 month ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:189826** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:MED Emergency Medicine AFP** **Type of Employment**:Permanent** **Hourly FT** (**100%**) x **1** **NSGEU** **Admin Professionals** Position** **Posting Closing Date**:24-Oct-24** Nova Scotia Health is the largest provider of health services in...

  • Team Lead

    6 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:155736** **Company: Nova Scotia Health** **Location**:Central** Zone, **Victoria Building - QEII** **Department**:DOM Dept Med Gastroenterology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:7-Sep-23** Nova Scotia Health is the...

  • Secretary 3

    5 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43048 **Department**: Human Rights Commission **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an...

  • Secretary 3

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Human Rights Commission **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency...

  • Team Lead

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:159356** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:REN Dept of Med Nephrology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:30-Aug-23** Nova...

  • Secretary F Team Lead

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 174310** **Company: Nova Scotia Health** **Location: Central Zone, Dal Family Medicine - Mumford Clinic** **Department: PHC CZ HPC FP DFM Mumford** **Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)** **Status: NSGEU** **Admin Professionals Position** **Posting Closing Date: 22-Feb-24** Nova Scotia Health is the largest provider...

  • Executive Secretary

    5 days ago

    Halifax, Nova Scotia, Canada Enhance Extracurricular Academy Full time

    Are you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in administrative support and want to take your career to the next level?About Enhance Extracurricular AcademyEnhance Extracurricular Academy is a leading organization that empowers students to reach their full potential. We are committed to...

  • Legal Secretary

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:16-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: This opportunity is designated to applicants that identify as Indigenous Person, African Nova Scotian or Other Racially Visible or persons...

  • Secretary F

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:175425** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:OPCZ Cardiology Clinic** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:7-Mar-24** Nova Scotia...

  • Secretary C

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 168606** **Company: Nova Scotia Health** **Location: Central** **Zone,** **Halifax Community Health Team **(CHT) Young Street** **Department: PHC CZ HPC CDW CHT** **Type of Employment: Temporary** Hourly FT long-assignment** (100%** FTE) x 1** **position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date:...

  • Secretary C

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 160224** **Company: Nova Scotia Health** **Location: Central** **Zone, Young Street** **Department: PHC CZ HPC CDW CHT** **Type of Employment: Temporary** Hourly FT long-assignment** (100%** FTE) x 1** **position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date: 5-Jul-23** Nova Scotia Health is the largest provider...

  • Secretary 2

    3 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:12-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: **About Our Opportunity**: Working under limited supervision the Secretary has a good knowledge of office practices and...

  • Secretary F

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:167129** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:DOM Dept Med Cardiology** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:15-Dec-23** Nova...

  • Secretary C

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:161073** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:OPCZ Community Hearts in Motion** **Type of Employment**:Permanent** **Hourly PT** (**50%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing...

  • Secretary C

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:160920** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:PHAR Pharmacy Clinical Medical ID** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing...

  • Secretary & Receptionist

    5 months ago

    Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

    **Secretary & Receptionist** **Saint Mary’s Cathedral Basilica** **Catholic Diocesan Centre** **Halifax, NS** **Archdiocese of Halifax-Yarmouth** The receptionist reports to the Rector of Saint Mary's Cathedral Basilica and is the initial point of contact for all phone and in-person requests. They are responsible for providing information, direction, and...

  • Secretary C

    5 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:173558** **Company: Nova Scotia Health** **Location**:Central** Zone, **MacKenzie Building - QEII** **Department**:PLM Hematology Admin** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:15-Feb-24** Nova Scotia Health is the largest...

  • Secretary C

    6 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:161354** **Company: Nova Scotia Health** **Location**:Central** Zone, **MacKenzie Building - QEII** **Department**:PLM Hematology Admin** **Type of Employment**:Permanent** **Hourly PT** (**80%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:14-Aug-23** Nova Scotia Health is the largest...

  • Secretary 3 (Administrative Assistant, Designated)

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:African Nova Scotian Affairs **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:22-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: This opportunity is designated to applicants that identify as African/Black Nova Scotian and other Racialized...