Secretary F

5 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:167129**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:DOM Dept Med Cardiology**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:15-Dec-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Department of Medicine Manager, the incumbent plays a key role in planning, coordinating, implementing and evaluating the activities of the Division and its associated clinical, educational and research programs.

With mínimal supervision, the incumbent provides day to day administrative support to the Division Head and / or assigned physician(s), ensuring optimal time management. In addition, the incumbent oversees the day to day activities of Division’s medical secretarial support staff and booking / registration clerks, including, but not limited to: ensuring appropriate distribution of workload to efficiently and effectively meet Divisional needs; scheduling time off and rearranging resources during periods of staff absence; maintaining accurate timesheets and payroll information; participating in the recruitment and selection process and the performance evaluation process of Divisional support staff; orientation of medical and support staff to Division; and ensuring collaborative team work. The incumbent is responsible for processing requisitions for supplies and services for the Division; maintaining records of same; and for ensuring cost effective utilization of Divisional resources.

Additionally, the incumbent is responsible for working with the Manager to ensure appropriate collection of relevant statistical and other data related to Divisional activities to address issues of evidence-based decision support.

**About You**:
We would love to hear from you if you have the following:

- Grade XII plus completion of a one year secretarial diploma required
- Three (3) years relevant experience with demonstrated leadership skills required
- Completion of medical terminology course is an asset
- Minimum typing speed of 60 wpm is an asset
- Experience in unionized environment preferred
- Current knowledge of concepts/trends in office management
- Above average co-ordination, organization, multitasking and decision making abilities required
- Excellent communicator with highly developed interpersonal skills
- Complex scheduling experience is an asset
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:
Permanent, Full-time / 100% FTE / 70 Hours Bi-weekly

**Compensation and Incentives**:
$24.96 - $27.61 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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