Office Manager

7 months ago


Montréal, Canada Fime Inc Full time

**FIME** recrute exprimez vos talents

**À propos de FIME**:
Depuis 1995, FIME possède des laboratoires accrédités ISO 17025 qui fournissent des services officiels de test et de certification pour valider la conformité et la sécurité d’une solution avant son lancement sur le marché. Les évaluations techniques de FIME assurent aux clients une solution sûre, interopérable et conforme aux normes les plus exigeantes de l’industrie.

L’entreprise compte plus de 500 employés et déploie ses opérations en Amérique, en Europe, au Moyen-Orient, en Afrique, en Inde et en Asie. Elle travaille avec des grands réseaux internationaux comme American Express, First Data, JCB, MasterCard et Visa pour proposer aux utilisateurs finaux des services pratiques et à la pointe, basés sur les technologies de secteur de la carte à puce.

L'Adjoint(e) Administratif(ve) travaille en étroite collaboration avec le Responsable Financier afin de s'assurer de la facturation de nos clients et de faire le suivi des comptes à recevoir. Il/elle s'assure du bon fonctionnement du bureau et des relations avec les fournisseurs et nos visiteurs, ainsi que le support aux équipes de production dans leurs déplacements.
**- Facturation**
- Est en charge de la facturation des clients, de la création de compte-clients dans le système comptable, du suivi des comptes à recevoir et de la mise à jour du CRM.
- Être le point de contact privilégié de nos clients pour tout ce qui concerne la facturation
**- Gestion du bureau**
- Est responsable des relations avec les fournisseurs (locaux, consommables, papeterie...)
- Gérer les déplacements des équipe de production (réservations d'avion, d'hôtel,...)
- Accueillir et diriger les clients, les fournisseurs vers les bonnes ressources à l’interne
- Toutes autres tâches connexes

**Qualifications**:

- diplôme collégial en administration (Technique Administrative)
- minimum 3 ans d’expérience dans un poste similaire
- trilingue autant à l’oral qu’à l’écrit (anglais, français et espagnol)
- proactif, autonome, rigoureux
- bon esprit d’équipe et sens du service à la clientèle
- Expérience de système ERP, CRM et logiciel de facturation Acomba ou autre
- Solides compétences en communication écrite et verbale.

Travailler chez Fime c'est...
- participer à une variété de projets innovateurs dans différentes industries
- recevoir des formations et acquérir une expérience continue
- être dans un environnement de travail dynamique et stimulant
- avoir un salaire concurrentiel
- être couvert par une assurance collective et pouvoir participer à un régime de fond de pension
- avoir 3 semaines de vacances par année

**FIME** is recruiting express your talents

**About FIME**:
Since 1995, FIME has ISO 17025 accredited laboratories which provide testing and official certification services to validate the compliance and the security of a solution before its market launch. FIME technical assessments provide customers with a safe, interoperable and consistent solution within the highest standards of the industry.

The company employs over 500 people, with running operations in America, Europe, the Middle East, Africa, India and Asia. Operates with major international networks such as American Express, First Data, JCB, MasterCard and Visa to provide end users with convenient and advanced services, based on technologies in the smart card industry.

The Administrative Assistant works in close collaboration with the Finance Manager to ensure the invoicing of our clients and to keep track of accounts receivables. He / she ensures the effective functioning of the office and is in charge of the relations with the suppliers and our visitors, as well as the support of the production teams in their travel booking.
**- Billing**
- Is responsible for billing clients, creating receivable accounts in the accounting system, following-up on payment recovery and updating the CRM.
- Be the privileged point of contact for our customers in all matters relating to invoicing
**- Office Management**
- Is responsible for suppliers relations (premises, consumables, stationery...)
- Manage the travel of the production team (reservations of plane, hotel,...)
- Welcome and direct clients, suppliers to the right internal resources
- Any other related tasks
- college degree in administration
- minimum 3 years’ experience in a similar position
- trilingual spoken and written (English, French and Spanish)
- must have a Customer First mentality - whether the customer is external or internal
- proactive and autonomous
- team player
- experience with ERP, CRM and with a Billing System software (ie. Acomba)
- Strong written and verbal communication skills.

**FIME**
- wide range of innovative projects in many sectors
- continual training and experience acquisition
- dynamic and stimulating work environment
- competitive annual salary
- group insurance and retirement plan
- 3 weeks of vaca


  • Office Manager

    6 months ago


    Montréal, Canada DISTAULO Fruits & Vegetables Full time

    OFFICE MANAGER We are looking for an Office Managerreporting to management. You are willing to assist the Leadership Team by spearheading direction in all aspects of payroll administrative duties and staff support. **As an Office Manager, you will**: - Showcase your accounting, payroll, and administrative skills. - Demonstrate exceptional leadership...

  • Office Manager

    6 months ago


    Montréal, Canada Red Bull Full time

    **Company Description**: The Office Manager is responsible for keeping the Red Bull Montreal Office in perfect running condition. They are focused on ensuring the Red Bull brand is represented throughout the building and that all employees, visitors, and stakeholders have a premium, on-brand experience. The Office Manager is always seeking ways to help with...

  • Office Manager

    6 months ago


    Montréal, Canada McIntosh Perry Full time

    We are looking for a bilingual Office Manager to support the development and activities in our Montreal Office. Reporting to the Head of Corporate Affairs, you will help ensure the smooth operations and processes of the Project Teams in relation to: general office management/administration, Human Resources, and Finance. **DUTIES AND RESPONSIBILITIES**: As a...

  • Office Manager

    6 months ago


    Montréal, Canada Hasbro Full time

    At Wizards of the Coast, we connect people around the world through play and imagination. From our genre-defining games like Magic: The Gathering® and Dungeons & Dragons® to our growing multiverse, we continue to innovate and build new ways to foster friendship and connection. That’s where you come in! Are you looking for a unique opportunity to...

  • Office Manager

    6 months ago


    Montréal, Canada Transit App Full time

    We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at...

  • Office Manager

    6 months ago


    Montréal, Canada Circle Medical Full time

    ABOUT US Circle Medical is the fastest growing telemedicine provider in the US and has seen incredible growth of over 200% per year in each of the previous two years. Circle Medical is a venture-backed Y-Combinator healthcare startup on a mission to bring quality, delightful primary care to everyone on the planet. Built by top-tier physicians, engineers,...

  • Dental Office Manager

    6 months ago


    Montréal, Canada MCA Dental Full time

    Why join the MCA team? One of the core strengths is the passion our team members share. We value the relationships our Dental Office Managers develop with the team and our patients at MCA. We recognize that well-trained, skilled teams are a prerequisite of successful practices! - Access more locations giving you the opportunity for schedule flexibility or...

  • Office Manager

    1 month ago


    Montréal, QC, Canada Light & Wonder Full time

    iGaming: If it’s iGaming, we know a thing or two. At Light & Wonder, It’s all about the games, and our digital team leads the global iGaming market, providing jaw-dropping content and innovative software that powers the world's most successful online gaming providers. Position Summary This is a part-time role that requires presence at the office two...

  • Office Manager

    3 months ago


    Montréal, QC, Canada Ivalua Full time

    **OFFICE MANAGER (AMER)** (Montreal - Canada) - Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions._ **COMPANY OVERVIEW** At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier...


  • Montréal, Canada Norda Stelo Full time

    **Follow your star!***: Norda Stelo means Star of the North, where the possibilities are endless in terms of innovation, development and commitment. Our vision is collective and our DNA is truly human! *** **Our expertise is diversifying, how about you?**: Are you ready to become a key player in our growth and transformation within the Project Management...


  • Montréal, Canada United Nations Full time

    The Secretariat consists of the Office of the Secretary General, five Bureaus, seven Regional Offices, the Finance Branch, the Office of Internal Oversight, and the Ethics Office. The five Bureaus are as follows: the Air Navigation Bureau, the Air Transport Bureau, the Technical Co-operation Bureau, the Legal Affairs and External Relations Bureau, and the...

  • Office Manager

    4 months ago


    Montréal, QC, Canada Les Soeurs Salesiennes Full time

    **Overview** Part time **Office Manager** with experience in Accounting, office records, French and English correspondence. **Duties**: - Bookkeeping for the central office and coordination with satellite locations - Preparation of payables, including small payrolls - Submissions for refunds of consumption taxes (GST, QST, HST) - Preparation and analysis...


  • Montréal, Canada Fiera Capital Full time

    At Fiera Capital We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions: - Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment. - Your Growth & Empowerment: We have ambitious...


  • Montréal, Canada Visiativ Full time

    ABGi Canada, a Visiativ Company, is hiring a Project Manager Officer! This is a unique opportunity to join an entrepreneurial and dynamic Business Development team in Montreal! Founded in 1990, ABGi has one of the largest networks of experts specializing in tax credit optimization, with a growing presence in 10 countries including the UK, France, Canada, and...

  • Planner

    6 months ago


    Montréal, Canada DeSerres (head office) Full time

    You're recognized for your strong analytical skills and your rigor? Here's an exciting opportunity for you to join the DeSerres team! Come leverage your skills within a leading name in artistic supplies, creative leisure, and DIY at the Montreal headquarters. **We offer**: 36-hour work week 3 weeks of vacation 5 flexible leave days Summer schedule Group...


  • Montréal, Canada LGIF Management Full time

    '''Duties''' - Handle accounts payable and accounts receivable processes - Process payroll and maintain employee records - Assist with bank reconciliation and financial reporting - Manage and oversee the daily operations of the office '''Requirements''' - Proficient in bookkeeping - Strong knowledge of accounts payable, accounts receivable, and payroll...


  • Montréal, Canada ALSTOM Full time

    The PMO Manager shall be based in Montreal. The PMO Manager shall assist the team in all tasks related to the overall management, control, and supervision of the project **POSITION IN THE ORGANISATION** **Organisation structure**: Headquarter or region / Project & Bid **Reports directly to**: Deputy project Director **Other reporting to**: Functional...


  • Montréal, Canada US Embassy and Consulates in Canada Full time

    Hiring Path: - Custom Announcement (not open to the public) Who May Apply/Clarification From the Agency: For USEFM - Actual FP salary determined by Washington D.C. - U.S. Citizen Eligible Family Members (USEFMs) - All Agencies Security Clearance Required: Secret/Confidential Clearance Appointment Type Temporary Appointment Type Details: - Definite not...


  • Montréal, Canada DeSerres (head office) Full time

    You are known for your problem-solving skills and sense of priorities? Here's an exciting opportunity to join the DeSerres transportation and distribution team! Put your skills to work for a leading name in art supplies, hobbies and crafts in this permanent, full-time position at our Montreal head office. **What we offer**: 36 hours work week; 3 weeks...

  • Car Management Officer

    6 months ago


    Montréal, Canada Canadian National Railway Full time

    At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a...