Office Manager
6 months ago
We are looking for a bilingual Office Manager to support the development and activities in our Montreal Office.
Reporting to the Head of Corporate Affairs, you will help ensure the smooth operations and processes of the Project Teams in relation to: general office management/administration, Human Resources, and Finance.
**DUTIES AND RESPONSIBILITIES**:
As a member of the Administrative Team working from the Montreal Office, your duties will include:
**Office Administration**:
- Administrative duties, this includes: purchasing of office supplies, creation of project accounts, configuration of desk setup, reservation of hotels and travel;
- Supervise and coordinate office procedures; and
- Gather data, prepare and format letters, manuals, CVs and periodic reports.
**Human Resources**:
- Carry out the onboarding of new employees: register them in WorkForce, explain the procedures of Egis and MyEgis, and collect the necessary documentation for payroll etc.;
- Supporting new employees to complete mandatory training;
- Ensure Egis is in good standing with jurisdictions by establishing and updating any necessary/mandatory procedures;
- Update existing internal policies for compliance;
- Support employees in obtaining their designations (OIQ, PEO, APEGA etc.) with the Order of Engineers as well as assisting all employees achieve their annual mandatory training quota; and
- Ensure employee’s CVs are up to date on internal database.
**Finance**:
- Collecting data related to employees in relation to expense reports, leave, entry-exit paperwork, and send them to Financial support on a bi-weekly basis;
- Supporting with invoicing when necessary; and
- Implementation of procedures to carry out the above tasks.
QUALIFICATIONS
- 3-5 years experience in a similar role and a DEC (college diploma) or Bachelor’s degree in an administration field;
- Excellent verbal and written communication skills in English and French;
- Previous work experience within a fast-paced environment; and
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