Office Manager

2 days ago

Montréal, Canada Transit App Full time

We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at Transit will be able to stay focused on their work and take pleasure in coming to the office, knowing that all the important “office things that gotta get taken care of” are, indeed, actually getting care of

You’ll report to Allison (our Head of People & Culture) and work closely with Stéphanie (our Head of Finance & Operations) to make sure office life is a smooth-running ship. You’ll make sure service providers, suppliers, cleaners and maintenance staff get paid, and you’ll swat down whatever logístical whack-a-moles remain — like getting office deliveries into the right hands, helping the business team get holiday cards shipped off in time, and plenty other projects besides.

No task too small? No logístical pickle too slippery to solve? Then there’s no better person for this job than — hopefully — you

**Responsibilities**:

- Manage all the little things that make the office a place where people are excited to work from: you’ll coordinate our weekly lunch and learns, keep our cupboards stocked with snacks and coffee, make sure the office is organized (someone’s gotta keep track of those European power adaptors we’re saving for a rainy day) and ensure people have the tools and equipment that makes their work life pleasant and productive
- Help organize internal and external events (like our annual holiday party, monthly company 5 à 7s, and more) to build up Transit’s _esprit du corps_
- Help the business team with various admin tasks related to contracts, proposals, travel, and conferences
- Keep the office running as reliably as a Japanese bullet train: you’ll arrange relevant appointments and payment with external firms like cleaning and maintenance staff, maintain office inventory, and coordinate deliveries and shipments, etc.
- Approve and reimburse employee expenses and benefits
- You’ll manage our accounts payable.
- Help keep our books in order and chase down missing invoices and receipts like a chequebook-balancing Indiana Jones

** Requirements**:

- Your French is _plus que parfait_
- Your English chops are solid and you’ve worked with members of the Anglophone species before — 95% of our business partners conduct their affairs in Leonard Cohen’s native tongue
- You are prodigiously organized, good with names, and never leave a teammate hanging
- Detail-oriented: you will remember which of the three Emilys at Transit you're supposed to be reimbursing for their team activity expenses
- Willingness to work from the office at least 3ish days a week — it’s harder to tend to your flock from a distance ‍
- You are opinionated and have a strong point of view on how to maintain and improve the culture and experience at the office. (Is 22°C or 23°C the perfect office temperature? We need your thermal guidance)
- You’re good with numbers and Google Sheets won’t scare you
- No task is too big or too small: you’re willing to take on tasks outside of your normal day-to-day duties

**Would be nice if**:

- Office management experience, ideally at a startup and ideally in Montreal
- Passionate about cities, urbanism, public transit, design, technology, and perfectly-executed transit memes

**Compensation and benefits**:** $45,000 CAD - $55,000 CAD per year, based on experience**
- Stock options
- Comprehensive medical and dental coverage
- 5 weeks vacation
- Four-day work week at full-time salary (yes, you read that right)
- Apple laptop and equipment
- $1,500 annual mobility allowance. STM? BIXI? Uber? E-bike? Scooter? Going car-free is free at Transit.
- A training and development budget
- Generous maternal/paternal/parental leave policy. Gotta fill out our tandem bicycles somehow
- Flexible work hours
- Spend your days surrounded by first-rate teammates and the best view of Montreal and/or [insert exotic Zoom background]
- When you’re in the office: you’ll be in urbanist heaven, surrounded by Mile End’s urban gardens, bike paths, BIXI docks, bus stops, a metro station, and limitless restaurantscafésbarsconcert hallsbagel boutiques
- Communal lunch-and-learn with free food in the office each week

**‍ A note on diversity**:
Public transit is used by overwhelmingly more women and people of colour than other modes of transportation. We try to make sure the diversity of our users is reflected in the team that serves them. Because when we include people of all races, genders, sexual orientations, ages, and identities — we end up building a better app for everyone who uses Transit.

**How to apply**:
PS: When you apply, let us know how you heard about the position Whispers, grapevines, middle-of

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