Office Manager

11 hours ago

Montréal, Canada Transit App Full time

We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at Transit will be able to stay focused on their work and take pleasure in coming to the office, knowing that all the important “office things that gotta get taken care of” are, indeed, actually getting care of

You’ll report to Allison (our Head of People & Culture) and work closely with Stéphanie (our Head of Finance & Operations) to make sure office life is a smooth-running ship. You’ll make sure service providers, suppliers, cleaners and maintenance staff get paid, and you’ll swat down whatever logístical whack-a-moles remain — like getting office deliveries into the right hands, helping the business team get holiday cards shipped off in time, and plenty other projects besides.

No task too small? No logístical pickle too slippery to solve? Then there’s no better person for this job than — hopefully — you

**Responsibilities**:

- Manage all the little things that make the office a place where people are excited to work from: you’ll coordinate our weekly lunch and learns, keep our cupboards stocked with snacks and coffee, make sure the office is organized (someone’s gotta keep track of those European power adaptors we’re saving for a rainy day) and ensure people have the tools and equipment that makes their work life pleasant and productive
- Help organize internal and external events (like our annual holiday party, monthly company 5 à 7s, and more) to build up Transit’s _esprit du corps_
- Help the business team with various admin tasks related to contracts, proposals, travel, and conferences
- Keep the office running as reliably as a Japanese bullet train: you’ll arrange relevant appointments and payment with external firms like cleaning and maintenance staff, maintain office inventory, and coordinate deliveries and shipments, etc.
- Approve and reimburse employee expenses and benefits
- You’ll manage our accounts payable.
- Help keep our books in order and chase down missing invoices and receipts like a chequebook-balancing Indiana Jones

** Requirements**:

- Your French is _plus que parfait_
- Your English chops are solid and you’ve worked with members of the Anglophone species before — 95% of our business partners conduct their affairs in Leonard Cohen’s native tongue
- You are prodigiously organized, good with names, and never leave a teammate hanging
- Detail-oriented: you will remember which of the three Emilys at Transit you're supposed to be reimbursing for their team activity expenses
- Willingness to work from the office at least 3ish days a week — it’s harder to tend to your flock from a distance ‍
- You are opinionated and have a strong point of view on how to maintain and improve the culture and experience at the office. (Is 22°C or 23°C the perfect office temperature? We need your thermal guidance)
- You’re good with numbers and Google Sheets won’t scare you
- No task is too big or too small: you’re willing to take on tasks outside of your normal day-to-day duties

**Would be nice if**:

- Office management experience, ideally at a startup and ideally in Montreal
- Passionate about cities, urbanism, public transit, design, technology, and perfectly-executed transit memes

**Compensation and benefits**:** $45,000 CAD - $55,000 CAD per year, based on experience**
- Stock options
- Comprehensive medical and dental coverage
- 5 weeks vacation
- Four-day work week at full-time salary (yes, you read that right)
- Apple laptop and equipment
- $1,500 annual mobility allowance. STM? BIXI? Uber? E-bike? Scooter? Going car-free is free at Transit.
- A training and development budget
- Generous maternal/paternal/parental leave policy. Gotta fill out our tandem bicycles somehow
- Flexible work hours
- Spend your days surrounded by first-rate teammates and the best view of Montreal and/or [insert exotic Zoom background]
- When you’re in the office: you’ll be in urbanist heaven, surrounded by Mile End’s urban gardens, bike paths, BIXI docks, bus stops, a metro station, and limitless restaurantscafésbarsconcert hallsbagel boutiques
- Communal lunch-and-learn with free food in the office each week

**‍ A note on diversity**:
Public transit is used by overwhelmingly more women and people of colour than other modes of transportation. We try to make sure the diversity of our users is reflected in the team that serves them. Because when we include people of all races, genders, sexual orientations, ages, and identities — we end up building a better app for everyone who uses Transit.

**How to apply**:
PS: When you apply, let us know how you heard about the position Whispers, grapevines, middle-of

  • Political and Public Affairs Officer

    3 days ago

    Montréal, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British Consulate General in Montreal is recruiting for a Political and Public Affairs Officer. This is a permanent position and the jobholder must be fully bilingual (French and English). The British Consulate-General in Montreal represents the UK Government in Quebec. We are part...

  • Office Manager

    7 days ago

    Montréal, Canada Quadbridge Inc Full time

    **Position: Office Manager **(replacement of parental leave - 12 months contract) **About Quadbridge**: Quadbridge is one of the leaders in the technology solutions industry and Canada’s second fastest growing tech company. Our Mission: We are committed to creating innovative solutions for all the software, hardware, and IT services that our clients need...

  • Office Manager

    1 week ago

    Montréal, Canada Egon Zehnder Full time

    The Office Manager demonstrates and helps foster Firm values internally: creating a culture of camaraderie, impact, honesty, and teamwork amongst all colleagues within the office. **Requirements**: **What You’ll Do** - Establish and maintain key office operations - Administrative support for the day-to-day office operations including receive and welcoming...

  • Office Manager

    1 week ago

    Montréal, Canada Red Bull Full time

    **Company Description**: The Office Manager is responsible for keeping the Red Bull Montreal Office in perfect running condition. They are focused on ensuring the Red Bull brand is represented throughout the building and that all employees, visitors, and stakeholders have a premium, on-brand experience. The Office Manager is always seeking ways to help with...

  • Office Manager

    7 days ago

    Montréal, Canada Goalcast Full time

    **ABOUT GOALCAST** Are you looking to live the impossible, tell powerful stories and step out of what's comfortable? Goalcast is the world's leading empowering media company, specializing in the production and distribution of transformative short documentaries and original short films. With a growing community of over 40 million people and a monthly...

  • Office Manager

    3 days ago

    Montréal, Canada QCGN Full time

    Reporting directly to the Finance and Operations Director, the Office Manager is responsible for handling general accounting and bookkeeping tasks for the organization, building management, and other administrative and office tasks as described below. Accounting and Bookkeeping - Maintain all corporate financial transactions in QuickBooks, perform checks as...

  • Office Manager

    1 week ago

    Montréal, Canada DULCEDO Full time

    Dulcedo Management debuted as a high-profile modelling agency and has now grown into the largest multidisciplinary talent management group in Canada and a leader in North America spanning all spheres of sports and entertainment. From our offices in the Old Port of Montreal. downtown Toronto and remotely around the world, our team of experienced agents works...

  • Office Manager

    1 week ago

    Montréal, Canada Kindred Communications Full time

    Please submit resume written in English This is a new, crucial role which will support the establishment and running of the new office in Montreal and also support Members and meetings which will happen in various locations each month. The role will allow for a hybrid schedule, some of the time can be working remote. Must be available to be in the office...

  • Office Manager

    2 weeks ago

    Montréal, Canada Egon Zehnder Full time

    Description The Office Manager demonstrates and helps foster Firm values internally: creating a culture of camaraderie, impact, honesty, and teamwork amongst all colleagues within the office. KCA Overview The Knowledge Center of the Americas (KCA) serves as a dynamic hub for Egon Zehnder in North America, bringing together members of functional, support,...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    1 week ago

    Montréal, Canada Transit App Full time

    We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at...

  • Office Manager

    4 weeks ago

    Montréal, Canada STUDIO 6910 Full time

    Education: Master's degree - Experience: 1 year to less than 2 years - Business/commerce, general - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Office Services Manager

    2 days ago

    Montréal, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Office Manager

    2 weeks ago

    Montréal, Canada People Can Fly Full time

    Company Description People Can Fly is one of the leading independent AAA games development studios with an international team of hundreds of talented individuals working from offices located in Poland, UK, US, and Canada, and from all over the world thanks to our remote work programs. Founded in 2002, we made our mark on the shooter genre with titles such...

  • Officer, Crew Management Office

    2 weeks ago

    Montréal, Canada VIA Rail Canada Full time

    Reference Number : 706 Status : Permanent - Full-time Annual Salary / Hourly Rate : $70 943 - $87 635 Number of positions to be filled : 1 Application Deadline : 03/24/2025 Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our...

  • Office Manager

    4 weeks ago

    Montréal, QC, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANT Our client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families. The foundation's mission is to support, sustain, and expand services not covered by the government. It...