Administrative Assistant

3 weeks ago

Quebec City, Canada McLarens Global Full time

McLarens is a leading global claims services provider that helps clients achieve timely and equitable claims resolution.

McLarens family of brands’ is trusted by clients worldwide to deliver the best in claims management, loss adjusting and auditing services to pre-risk and damage surveying. With direct operations in over 40 countries with over 2000 team members, McLarens is a global leader with a customer-centric culture and quality is at the heart of McLarens.

The professionals at McLarens live by a set of shared values that guide their actions and behaviors:
EXCELLENCE - We aim for nothing less than the highest standards in everything we do.

TEAMWORK - We work best when we work together with clients, colleagues, and suppliers alike.

RESPECT - We are trusted to keep our promises, act with integrity, and treat people the right way.

KNOWLEDGE - We know our market better than anyone, but still, we never stop developing.

THOUGHT LEADERSHIP - We use inspired thinking and pioneering solutions to stay ahead in an ever-changing market.

**Administrative Assistant**:
Founded in 1932, McLarens is a leading independent global insurance services provider with offices and operations located around the world. With a focus on complex, commercial and niche markets, the company provides loss adjusting, claims and risk management services, forensic technical services as well as auditing and pre-risk surveying. McLarens’ global footprint enables it to provide streamlined consistent service to clients across the world, while at the same time delivering local expertise and responsive service. The company’s expert adjusters have an average of over 20 years’ experience, operating across a range of industries with specialties including: Property, Casualty, Crisis Management, Natural Resources, Construction & Engineering, Agriculture, Aviation, Forensic Accounting, Investigation, Marine, FAJ & Specie, Global TPA Services and Environmental consulting services.

The professionals at McLarens live by a set of shared values that guide their actions and behaviors:

- **EXCELLENCE** -** **We aim for nothing less than the highest standards in everything we do
- ** TEAMWORK **-** **We work best when we work together with clients, colleagues and suppliers alike
- ** RESPECT **-** **We are trusted to keep our promises, act with integrity and treat people the right way
- ** KNOWLEDGE **- We know our market better than anyone, but still, we never stop developing
- ** THOUGHT LEADERSHIP **- We use inspired thinking and pioneering solutions to stay ahead in an ever-changing market

**Summary**

The Administrative Assistant will manage multiple competing priorities and meet (sometimes short) deadlines with a positive and enthusiastic attitude. This role involves various responsibilities and requires flexibility and a willingness to take initiative to learn business acumen and terminology.

**Essential Duties & Responsibilities**:

- Transcription of dictation and/or send/receive transcription to and from service, proof incoming transcription documents.
- Facilitate the data for filing set-up of new assignments to the Center of Excellence, claim acknowledgement letters.
- Input and maintain data into Company claims software systems as required; claim file maintenance to keep data current.
- Assist adjusters with sending out Reports, Proofs of Loss, monitor for return, forward to carrier for payment, and follow up for payment if required, other correspondence as needed.
- Prepare Unbilled Detail Reports for invoicing and monitor adjuster’s WIP report weekly for billing and file closure.
- Ensure outside contractors’ invoices are handled according to corporate procedures on a timely basis.
- Assist as needed for accounts receivable, working with the Collections Manager and adjusters to maximize collection activity.
- Maintenance of bordereau and records for clients, as needed, including trust accounts.
- Process Incoming Funds Notice and Trust Disbursement Requests for monies in Trust.
- Expense report review
- General office duties, i.e., scanning, pickup/drop off mail and distribution of mail.
- Input and maintain data into Company software systems as required.
- Other office duties as assigned by Office Manager and Regional Office Manager

**Required Experience & Skills**:

- Technical skills: e-fax, multi-function copier/scanner, etc., excellent keyboarding/typing skills. Proficiency in 10-Key
- Strong knowledge of MS Word, MS Excel, Adobe, Outlook, and Teams
- Strong attention to detail and accuracy
- Organized and able to prioritize; ability to work with mínimal supervision once trained.
- The employee should be analytical, detail-oriented, flexible, and decisive. He/she should be able to multi-task and cope with deadlines.
- Strong communication and interpersonal skills
- Proactive, flexible with a high degree of initiative, able to work well both independently as well as within a team environment.
- Some experience in th

  • Administrative Assistant

    1 month ago

    Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    2 weeks ago

    Quebec City, Canada TC Transcontinental Full time

    **Administrative Assistant**: **Create value at TC Media Books.**: **TC Media Books** is currently seeking an Administrative Assistant to assist the Senior Director of the Second Languages Division and her team in the various administrative tasks related to their strategic, editorial and commercial activities.The Second Language Division develops print and...

  • Administrative Assistant

    1 week ago

    Quebec City, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Administrative Assistant

    1 month ago

    Quebec City, Canada ABB Full time

    **Administrative assistant**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are...

  • Administrative Assistant

    1 week ago

    Quebec City, Canada Rothoblaas Full time

    We are a team of more than 500 co-workers in over 50 countries. We develop innovative, sustainable and future-oriented products and services for timber building. We are a family business that works on a global level, with an alpine heart and an international spirit. We support our customers wherever they need us. To strengthen our team, we are looking for...

  • Administrative Assistant

    1 week ago

    Quebec City, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Administrative Assistant

    4 weeks ago

    Quebec City, Canada Rothoblaas Full time

    We are a team of more than 600 co-workers in over 80 countries. We develop innovative, sustainable and future-oriented products and services for timber building. We are a family business that works on a global level, with an alpine heart and an international spirit. We support our customers wherever they need us. To strengthen our team, we are looking for...

  • Administrative Assistant Csr

    4 weeks ago

    Quebec City, Canada BrandSafway Full time

    Administrative Assistant CSR Summary **Title**: Administrative Assistant CSR **ID**: 2043500 **Location**: Quebec, CAN **Job Function**: Operations Management Description A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring,...

  • Administrative Assistant

    1 month ago

    Quebec City, Canada CFMWS Full time

    **WHO WE ARE** The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work...

  • Administrative Assistant

    1 month ago

    Quebec City, Canada CIMA+ Full time

    **Company Description** Welcome to a place where people are at the heart of everything we do.** Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value...

  • Administrative Assistant

    9 hours ago

    Quebec City, Canada Cogir Full time

    Business Description: Le Quartier QB located on chemin Quatre Bourgeois, close to all major centers. We offer a warm and peaceful work environment. Job Summary COGIR Immobilier has a great team of real estate enthusiasts who work day after day to offer the best service and a better quality of life to our customers. **: Join a family where respect,...

  • Administrative Assistant

    1 month ago

    Quebec City, Canada Beneva Full time

    Job Posting Title: Administrative Assistant Status: Regular **Job Description**: À ce poste, vous épaulez la Vice-présidente - Administration Assurance collective, ainsi que son équipe, en assurant différentes tâches administratives telles que l'organisation d'évènement, la rédaction de comptes rendus ainsi que la préparation de...

  • Administrative Assistant

    1 month ago

    Quebec City, Canada Unica Insurance Full time

    Job Posting Title: Administrative Assistant Status: Regular **Job Description**: Sous l’autorité immédiate du vice-président-Courtage et chef de l'exploitation de l'Unique et Unica, le titulaire assure un soutien technique dans l’exécution des travaux à caractère administratif. Vous vous démarquez par votre sens de l'initiative,...

  • Administrative Assistant

    4 weeks ago

    Quebec City, Canada Beneva Full time

    Job Posting Title: Administrative Assistant Status: Regular **Job Description**: Rejoignez notre équipe dynamique à l'Unique assurance générales et Unica Insurance. Dans ce rôle, l'adjoint(e) de direction assure un soutien technique dans l’exécution des travaux à caractère administratif. Vous vous démarquez par votre sens de l'initiative,...

  • Psp - Administrative Assistant Newspaper

    1 month ago

    Quebec City, Canada CFMWS Full time

    **WHO WE ARE** The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work...

  • Administrative Assistant/book Keeper

    1 month ago

    Quebec City, Canada Lester B. Pearson School Board Full time

    PEF is hiring an Administrative Assistant/Bookkeeper! Hours: 20-25 weekly Schedule: Hybrid Work Model Location: Pearson Educational Foundation - 1925 Brookdale Avenue, Dorval, H9P 2Y7 About the Organization: Through a commitment to public education and the promotion of learning for all, the Pearson Educational Foundation (PEF) works diligently to ensure...

  • Receptionist/administrative Assistant

    4 weeks ago

    Quebec City, Canada Hotel-Motel le regent Full time

    Reservation manager Education: at least bachelor degree on management Skills: Microsoft word; Microsoft excel; Microsoft Outlook; Windows; and Microsoft office Benefits: Dental care and life insurance Language: fluent in French and English, knowing the third language will be better Work term: Permanent Working languages: French, English and...

  • Administrative Assistant

    1 month ago

    Dawson City, Canada Yukon Environmental and Socio-economic Assessment Board (YESAB) Full time

    Administrative Assistant**Yukon Environmental and Socio-economic Assessment Board (YESAB)** - Dawson City, YT - Full Time- Compensation: $61,518.01 to $70,642.29 AnnuallyAdministration And Clerical **Duration** - Temporary**Closing Date** - March 9, 2023**Job Level** - Assistant**Intended job posting audience**ADMINISTRATIVE ASSISTANT** **Dawson Designated...

  • Administrative Assistant

    3 days ago

    Quebec City, Canada Bureau Veritas Full time

    Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo? If you want to make a difference and love being surrounded by the best and the brightest, Bureau Veritas might be the place for you! Imagine being surrounded by...

  • Administrative Assistant

    1 day ago

    Quebec City, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...