Administrative Assistant
2 weeks ago
Job Posting Title:
Administrative Assistant
Status:
Regular
**Job Description**:
À ce poste, vous épaulez la Vice-présidente - Administration Assurance collective, ainsi que son équipe, en assurant différentes tâches administratives telles que l'organisation d'évènement, la rédaction de comptes rendus ainsi que la préparation de présentations.
Vous apportez votre soutien dans la gestion des agendas, le traitement des comptes fournisseurs ainsi que pour la priorisation et le contrôle des activités quotidiennes comme la correspondance et le suivi des budgets.
Vous vous démarquez par votre sens de l'initiative, votre proactivité et votre rigueur? Venez mettre vos talents à contribution chez Beneva
Vous vous réalisez dans les fonctions suivantes
- Planifier, participer et rédiger les comptes rendus du comité de direction de la Vice-présidence.
- Participer activement à l’élaboration de présentations, et de procédures.
- Tenir à jour l’agenda électronique, convocations de réunions statutaires et autres, supporter l’équipe de direction dans la planification et la coordination de rencontres tant à l’interne qu’à l’externe.
- Réserver des salles de réunion et voir à l’organisation de celles-ci (équipement, pauses-santé, repas, etc.). Confirmer aux membres participants leur présence à ces réunions.
- Rédiger des lettres et des communications en français et en anglais.
- Planifier les voyages d’affaires (réservations de chambres d’hôtel, d’avion et de train); avec l’outil Concur, compléter les comptes de dépenses des employés de la Vice-présidence qui sont appelés à voyager pour le travail.
- Traiter la facturation pour certains fournisseurs.
- Participer au bon déroulement des demandes de projet d’aménagement : en faire la demande, assurer un suivi du matériel manquant tant pour le poste de travail que pour l’emplacement.
Vos talents et qualifications
- Détenir un diplôme d’études collégiales en techniques bureautique ou en secrétariat.
- Posséder un minimum de deux (2) ans d’expérience pertinente.
- Très bonne connaissance de la langue française parlée et écrite.
- Très bonne connaissance de la langue anglaise parlée et écrite.
- Maîtrise des outils de la suite MS Office.
- Démontrer de l’entregent, du dynamisme, de la proactivité, de la débrouillardise, de la discrétion, un bon sens de l’organisation et de la facilité à gérer le stress et les priorités.
- #LI-Hybrid_
- #S2_
- Purpose :_
- True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services._
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