Administrative Assistant
2 weeks ago
Job Posting Title:
Administrative Assistant
Status:
Regular
**Job Description**:
Sous l’autorité immédiate du vice-président-Courtage et chef de l'exploitation de l'Unique et Unica, le titulaire assure un soutien technique dans l’exécution des travaux à caractère administratif.
Vous vous démarquez par votre sens de l'initiative, d’organisation, de discrétion et de communication?
Venez mettre vos talents à contribution à l’Unique.
Vous vous réalisez dans les fonctions suivantes
- Assure un soutien technique et administratif à la préparation des réunions de la vice-présidence:
- Convoque, par écrit ou par téléphone, les participants pour assister aux réunions.
- Gestion de l’agenda du vice-président
- Gestion de la correspondance adressée au vice-président
- Coordonne les rencontres notamment en s’occupant de la logistique et gère l’agenda de la rencontre avec le vice-président et les participants.
- Coordonne la production des différents rapports pour les différents comités et prépare à cet égard un document complet.
- Assiste aux réunions des comités et dresse les comptes rendus.
- Prépare les lettres, les notes de service, les comptes rendus de réunions, les rapports et autres documents.
- Apporte un soutien administratif à son supérieur en réglant un certain nombre de détails administratifs:
- Effectue les réservations auprès des transporteurs et des établissements hôteliers.
- Prépare les comptes de dépenses, vérifie les comptes pour frais de représentation.
- Tient à jour l’agenda.
- Rédige la correspondance courante et de projets de lettres.
- Participe à la préparation du budget en effectuant les recherches nécessaires, s’occupe de la saisie des données et en vérifie le contenu. Maintient les rapports budgétaires à jour tout au long de l’année afin de permettre à son supérieur d’assurer le contrôle de dépenses.
- Reçoit, trie et distribue le courrier aux personnes concernées et distribue aussi des comptes rendus de réunions, des rapports et toute autre documentation.
- Procède au classement des dossiers et documents.
Vos talents et qualifications
- Diplôme d’études collégiales en technique bureautique
- Minimum de sept (7) années d’expérience dans le domaine du secrétariat dont trois (3) à titre de secrétaire de direction.
- Maîtriser la suite Office, Word (version avancée), Excel et Power Point.
- Maitrise avancée de la langue anglaise, tant à l’oral qu’à l’écrit, en raison de la nature des tâches, des outils de travail ou d’interactions avec des collègues, partenaires, clients ou fournisseurs anglophones, ou afin de répondre aux objectifs de croissance de l’entreprise.
- Démontrer de la facilité dans la rédaction de textes.
- #LI-Hybrid_
- #S2_
- #LI-JD1_
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