Administrative Assistant/book Keeper

2 weeks ago

Quebec City, Canada Lester B. Pearson School Board Full time

PEF is hiring an Administrative Assistant/Bookkeeper
Hours: 20-25 weekly

Schedule: Hybrid Work Model

Location: Pearson Educational Foundation - 1925 Brookdale Avenue, Dorval, H9P 2Y7

About the Organization:
Through a commitment to public education and the promotion of learning for all, the Pearson Educational Foundation (PEF) works diligently to ensure that every LPBSB student has the opportunity to become a life-long learner and a self-assured, respectful, and responsible individual. Recognizing that government funding of public education is finite, the Foundation supports students by supplying seed money for a broad array of innovative projects generated by teachers and administrators withing the LBPSB community. These include programs for special needs’ students to assist children’s integration into regular classrooms and allow them to maximize their potential. In addition, PEF supplies winter outerwear to economically disadvantaged students and funds for the LBPSB’s Hungry Kids Program, which provides breakfasts and hot lunches from K to Grade 11. PEF also manages many bursaries and scholarships that are awarded at convocation (high school) and collaborates on large-scale fundraisers with respective LBPSB schools.

Qualifications:

- Background in accounting
- Experience with MS outlook, Excel, Word, Adobe Pro, and desktop publishing software
- Familiarity with charitable platforms such as Canada Helps, Benevity, Square and PayPal
- Bilingual, both oral and written

Responsibilities include:
Customer Service
- Respond and follow up on communications promptly.
- Provide fund information to each school or centre administrator on a yearly basis.
- Create and manage PEF newsletter in collaboration with board members.

Office Tasks
- File and archive documents.
- Attend monthly board meeting and take minutes.

Bookkeeping
- Coordinate with respective individuals to obtain signatures for ATM deposits.
- Oversee PEF donations and process all transactions.
- Manage and reimburse all qualified expenses.
- Perform monthly bank reconciliations and provide monthly reports for PEF BOD meetings.
- Administer scholarships and award cheques (for LBPSB graduates)

Fundraising Management and Grant Administration
- Liaise with schools hosting events.
- Handle income and tax receipts for respective events.
- Share schools’ respective events on all PEF platforms.
- Collect and manage follow up reports.
- Document completed projects and include photos of each in office and PEF platforms.
- Collaborate with schools regarding available venues for fundraisers.
- Lead the Rona Cupak Fund (snowsuit program).heures: 20-25 par semaine

horaire: Poste hybride

Lieu: Fondation Pearson pour L'Education - 1925 Brookdale Avenue, Dorval, H9P 2Y7

À propos de nous:
Grâce à un engagement envers l'éducation publique et la promotion de l'apprentissage pour tous, la Fondation Pearson pour l’Éducation (FPE) travaille avec diligence pour s'assurer que chaque élève de la CSLBP a la possibilité de devenir un apprenant tout au long de la vie et un individu sûr de lui, respectueux et responsable. Reconnaissant que le financement gouvernemental de l'éducation publique soit limité, la Fondation soutient les étudiants en fournissant des fonds de démarrage pour un large éventail de projets innovants générés par des enseignants et des administrateurs au sein de la communauté de la CSLBP. Il s'agit notamment de programmes destinés aux élèves ayant des besoins spéciaux pour faciliter l'intégration des enfants dans les salles de classe ordinaires et leur permettre de maximiser leur potentiel. De plus, PEF fournit des vêtements d'extérieur d'hiver aux étudiants économiquement défavorisés et des fonds pour le programme Hungry Kids de la CSLBP, qui fournit des petits déjeuners et des repas chauds de la maternelle à la 11ième année. PEF gère également de nombreuses bourses d'études qui sont attribuées à l'obtention du diplôme (lycée) et collabore à des collectes de fonds à grande échelle avec les écoles respectives de la CSLBP.

Compétences
- Formation en comptabilité
- Expérience avec MS Outlook, Excel, Word, Adobe Pro et les logiciels de publication
- Connaissance des plateformes caritatives telles que Canada Helps, Benevity, Square et PayPal
- Bilingue

Les responsabilités incluent:
Service à la clientèle
- Répondre et suivre toutes communications en délais raisonnable.
- Fournir les informations sur les fonds à chaque administrateur d'école, sur une base annuelle.
- Accuser réception de chaque donateur par courriel ou par courrier ; inclure un reçu fiscal, le cas échéant.
- Créer et gérer le bulletin PEF en collaboration avec les membres du conseil d'administration.

Tâches de bureau
- Classer et archiver tous documents.
- Assister aux réunions mensuelles du conseil d'administration et rédiger les procès-verbaux.

Tenue de comptabilité
- Coordonner avec les individus respectifs

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