Administrative Coordinator

6 months ago

Brantford, Canada Alliance Elevator Ontario Full time

Alliance Elevator offers installation, maintenance and service of elevators and accessibility lifts throughout southwestern Ontario. We offer our clients innovative, custom design and exceptional solutions for their elevator and lift requirements.

The Administrative Coordinator will complete a variety of office administration tasks including answering and making phone calls, recording and relaying messages, managing customer accounts, processing payroll and timesheets, accounting duties, accounts receivable, accounts payable, maintaining filing systems, updating various logs and other duties as assigned.

There is also requirement to attend job sites on an occasional basis. Travel and expenses are covered.

**Job specifications**:
**Education/experience**
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Creating/sending sales presentations and quotations
- Opening and closing work orders and service requests
- Mailing/courier services
- Strong customer service skills are a necessity
- Strong verbal and written communication skills
- Strong accounting skills
- 2-3 years experience in similar position preferred

**Complexity/analysis**
- Ability to maintain accurate Microsoft Excel logs using existing company layouts
- Ability to multi-task and prioritize various responsibilities
- Strong attention to detail

**Direction received**
- Receives direction from Management to prioritize work and ensure tasks are completed accurately and efficiently

**Responsibilities/Accountability**
- Complete a variety of office administration tasks including account management
- Recording and relaying messages
- Maintaining filing systems and updating various logs and other sundry duties as required.
- Strong customer service skills are a necessity to ensure positive client relationships are maintained and that customers receive proper information and prompt service
- Prompt and accurate relaying of messages to assist in meeting deadlines and problem-solving
- Accurate maintenance of logs to make sure that required information is available

**Inside/outside relationships**
- Consistent contact with employees from all departments to relay information and direct calls

**Position conditions**
- May be required to attend job sites
- Occasional travel required during business hours
- We thank all applicants in advance but will only be contacting those selected for an interview._
- Alliance Elevator is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”_

**Job Types**: Part-time, Permanent

Pay: $18.00-$20.00 per hour

Expected hours: 32 per week

Flexible Language Requirement:

- French not required

Schedule:

- Day shift

**Education**:

- Secondary School (required)

**Experience**:

- administrative assistant: 1 year (required)
- Customer service: 1 year (required)
- Data entry: 1 year (required)
- Accounting: 1 year (required)
- Payroll/AP/AR: 1 year (required)

Licence/Certification:

- Class G Licence (required)

Work Location: In person

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