Office Administrator

1 week ago

Brantford, Canada Mushroom Producers Cooperative Inc. Full time

The Office Administrator is responsible for all aspects of office administration including but not limited to financial reporting, AR/AP processing and reconciling accounts, administration of bi-weekly payroll, corporate/government remittances, and will assist and work with external auditors or other business partners as required. The incumbent will provide human resources services related to policy development, benefit administration, recruitment and orientation, health and safety and benefit and claims processing and management.

Job

**Responsibilities**:
Data Gathering/Administration:

- Extract data from MPC Inc. administered data systems (Scale Master, FX/Scotia Connect, payroll, benefit program, Quickbooks) electronically and manipulate as directed.
- Search internal hard-copy document repositories for source documents needed to support activities.
- Maintain copies of analysis and reports gathered, generated or prepared in accordance with MPC Inc. Document and/or government retention policies/practices.
- Administers and handles all Scale Master - CN deliveries sign-off, all scale inquiries.

Financial Analysis:

- Entering, sorting and posting all payable and receivables.
- Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals, and preparing reports.
- Prepare wire transfers through an electronic banking platform related to bill payments.
- Resolves customer accounts by examining payment plans and payment history to determine if collection calls or letters need to be actioned on delinquent accounts.
- Maintain all commodity spreadsheets.
- Bi-weekly Payroll preparation and administration - collect and review all time sheets, accurate recording, input and processing remittances.
- Provides required documentation for Custom Broker on imports, coordinates with department regarding the booking of delivery times.
- Liaise with customers and service providers to fully facilitate the successful deliveries to North America and European destinations and communicate issues to Business Manager where applicable.
- Ensures all external financial reporting obligations to various provincial/federal partners, Board of Directors and/or auditors are completed and submitted within expected deadlines.
- Maintain contact for external auditors as necessary.
- General accounting to support the Business Manager.

Human Resources Management:
Recruitment
- Responsible for all aspects of recruitment including internal and external job postings, scheduling of interviews, preparing interview questions, and records management of same.
- Prepares and administers new hire orientation packages.
- Responsible for entry of data related to new employee information into appropriate payroll and HR systems.
- Prepares new employee file and ensures all proper documentation is signed and filed appropriately.
- Maintains security of all employee information according to applicable legislation and MPC Inc. internal policies/procedures.
- Assists employees with questions, company policy interpretation, maintaining training records and training session organization.

Benefit Administration
- Responsible to administer all benefit programs as offered by MPC Inc., and is the main liaison between the benefit provider and MPC Inc.
- Ensures all eligible employees are enrolled according to benefit policy guidelines in a timely manner.
- Responds to all benefit inquiries in a timely manner.
- Responsible to prepare benefit packages for new hires.
- Maintains security of all employee enrollment and benefit information according to applicable legislation and MPC Inc. internal policies/procedures.

Health & Safety
- Responsible for WSIB claims management, filing of Form 7's, etc.
- Coordinate communication between injured workers, medical professionals, the Workplace Safety and Insurance Board. Provide timely report(s) to Business Manager, General Manager and Board of Directors.
- Assist with various internal and external audits related to safety.
- Attend Joint Health and Safety committee meetings, review and file JHSCs meeting minutes, and ensure the legislated requirements under the OHSA are met.
- Responsible for follow-up action items from JHSC meetings.
- Update health & safety training matrix to ensure all training programs and staff training is up-to-date.
- Provide health and safety orientation for new employees.
- Maintains security of all confidential records according to applicable legislation and MPC Inc. internal policies/procedures.

General Administrative Duties
- Assist with administrative functions such as records management, ordering of office supplies, compile cheque runs and bank deposits.
- First point of contact for incoming calls, in-person arrivals, employee inquiries, and general information requests.
- General reception duties.
- Incumbent must keep up-to-date on all relevant legislation, MPC Inc. policies and procedures, etc. ensuring that these

  • Office Administrator

    4 days ago

    Brantford, Canada Cozzmic Full time

    **Come be a part of an industry leading team!!** Cozzmic is the largest independent Telecommunications, Security, and Technology company serving Brantford, Brant County, and surrounding areas. Our dedicated team helps organizations optimize their operations and enhance their overall efficiency. We are currently looking for an **Office Administrator** to...

  • Office Administrator

    1 week ago

    Brantford, Canada Great Floors Salt & Pepper Inc. Full time

    Great Floors / Salt and Pepper in Brantford is a family owned store looking for energetic, responsible individuals with strong work ethics. We are currently seeking a Full-Time Office Administrator to join the Team. The Office Administrator is responsible for the efficient operation of the office through a range of administrative functions by directly...

  • Office Administrator

    5 days ago

    Brantford, Canada Six Nations Polytechnic Full time

    Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and...

  • High-Level Office Coordinator

    4 days ago

    Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    Senior Administrative RoleWe are seeking a Senior Executive Assistant to support our CEO in their day-to-day activities. As a highly skilled and experienced professional, you will be responsible for managing complex projects, coordinating travel arrangements, and providing exceptional administrative support.Key Responsibilities:Manage email communications,...

  • Senior Office Manager

    8 hours ago

    Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    **Job Responsibilities**As an Executive Assistant to our CEO, you will play a critical role in supporting the success of our organization.Your primary responsibilities will include managing the CEO's calendar, coordinating travel arrangements, handling communication, and attending meetings.You will also be responsible for handling event planning, managing...

  • Administrative Officer

    4 weeks ago

    Brantford, Canada Quincy healthcare and homecare services incorporated Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    1 week ago

    Brantford, Canada Wacker Neuson Ltd. Full time

    **Employment Type**: Full-Time (Hourly) with possibility of Permanent (Full-Time)* **Hours**:Mon - Fri, 8:30 am - 5:00pm (40 Hours) **Working Location**: On-site **Office Located in**: Brantford, Ontario **Responsibilities**: - Perform general administrative duties and assist with event planning - Customer Service back up support - Customer enquiries,...

  • Administration Officer

    3 weeks ago

    Brantford, Canada ROYAL LEAF PAINTING INC. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Private sector - Remote location - Willing to relocate - Relocation costs covered by employer **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to...

  • Administrative Assistant

    2 weeks ago

    Brantford, Canada The Real Estate Office Inc., Brokerage Full time

    We are seeking a person who is interested in a fast paced, changing environment. This role needs someone who can work independently and be able to work with our team on projects, handle marketing and designing and planning client events. General office duties and essential administrative duties as required including client correspondence and team...

  • Office Administrator

    6 days ago

    Brantford, Canada Frost Building Systems Full time

    **Key Responsibilities**: - Accounts Payable: This position is the primary accounts payable clerk with responsibilities including receiving bills, coordinating approvals, maintaining vendor relationships, and sending remittances. - Accounts Receivable: Assist the team in sending account statements to customers and collection of outstanding invoices,...

  • CEO Administrative Assistant

    4 days ago

    Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    Job DescriptionWe are looking for a highly organized and adaptable High-Level Office Coordinator to support our CEO. As a key member of the team, you will be responsible for coordinating complex projects, managing multiple priorities, and providing exceptional administrative support.Main Responsibilities:Act as the gatekeeper for communications, sorting,...

  • High-Level Administrative Assistant

    5 days ago

    Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    We are seeking an exceptional Executive Assistant to support our Chief Executive Officer at ICON OFFICE ENVIRONMENTS. This is a dynamic role that requires a highly organized and proactive individual who can manage multiple priorities and ensure seamless daily operations.The successful candidate will be responsible for managing the CEO's schedule,...

  • Production and Office Administrator

    1 week ago

    Brantford, Canada Hartmann Canada Inc Full time

    We require the talent of a **Production & Office Administrator **to join our team. This position will be responsible for administration of the Brantford Production, Maintenance and Support departments by supporting activities related to scheduling, vacation, training, record maintenance and organization of meetings and mail. **WHAT WE CAN OFFER...

  • Office Administration/hr

    2 weeks ago

    Brantford, Canada Tees N More Full time

    We are seeking a versatile individual to fill the role of **Office Administrator/HR** at Tees N More. This position requires a punctual and responsible individual with a background in administration and HR. Admin experience in shipping/receiving, as well as knowledge of apparel/custom printing industry will be an asset. Work will begin at our Stoney Creek...

  • Office Administrator

    1 week ago

    Brantford, Canada Royal Machine Solutions Full time

    **Job Summary**: The Office Administrator/Purchaser is responsible for managing office supplies, handling purchasing duties, supporting HR tasks, and maintaining administrative processes. This role involves ensuring smooth office operations, timely procurement of materials, and efficient communication with staff and vendors. **Key Responsibilities**: -...

  • Office/warehouse Administrator

    1 week ago

    Brantford, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven Office Administrator to join our amazing culture at our Brantford location. The Office Administrator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of daily and longer-term administrative workload activities, through...

  • Office Administrator/receptionist

    2 weeks ago

    Brantford, Canada Aevitas Inc. Full time

    Aevitas Inc. is a leader in the environmental services industry. We are looking for people who thrive in a fast-paced work environment and are committed to providing the highest level of customer service in a challenging, exciting work environment. We offer a comprehensive benefits plan that includes but is not limited to RRSP/DPSP, prescription medication,...

  • Office & Warehouse Administrator

    3 weeks ago

    Brantford, Canada Convergint Full time

    Convergint is looking for a full-time, team-oriented, results-driven, Business Services Coordinator (Office & Warehouse Administrator), to join our amazing culture at our Brantford location. The Business Services Coordinator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of...

  • Office Administrator

    2 weeks ago

    Brantford, Canada Mott Manufacturing Ltd. Full time

    **Purpose**: Provide administrative support to employees and management. **Reports to**: Corporate VP, HR **Key Responsibilities**: - Prepare documentation (policies, forms, memos) - Respond to various employee inquiries in a timely manner with confidentiality and professionalism - Conduct orientation - Maintain employee personnel and training files -...

  • Receptionist/office Administrator

    2 weeks ago

    Brantford, Canada T. David Trucking & Landscape Supply Full time

    **About us** T. David Trucking & Landscape Supply is a small business in Brantford, ON N3S 7R5. We are professional, agile, and our goal is to T.David Topsoil & Landscape Supplies is Brantford’s largest landscape materials supplier. Established over 20 years ago, and founded by Tibor David, the company has always been a family-operated business. T.David...