Office Administrator
3 months ago
**Job Summary**:
The Office Administrator/Purchaser is responsible for managing office supplies, handling purchasing duties, supporting HR tasks, and maintaining administrative processes. This role involves ensuring smooth office operations, timely procurement of materials, and efficient communication with staff and vendors.
**Key Responsibilities**:
- **Office & Vendor Coordination**:_ Manage day-to-day office operations, including organizing procedures for efficiency and safety. Maintain relationships with vendors and service providers to ensure timely ordering, invoicing, and payment of materials and supplies.
- **Administrative & Financial Support**_: Handle administrative tasks such as managing correspondence, designing filing systems, and overseeing supply requisitions. Process bi-weekly payroll, weekly check runs, and monthly credit card reconciliations, and maintain Accounts Payable/Receivable records using QuickBooks. Support event planning, including company gatherings and employee events.
- **Purchasing & Inventory Management**_: Use Airtable to manage and track orders, update material requisitions, and maintain accurate records. Source and obtain quotes for materials and shop essentials, and ensure timely delivery by coordinating with relevant managers.
- **HR & Staff Oversight**_: Train staff on Tsheets, ensuring proper assignment and monitoring of administrative tasks. Update and maintain employee records, including payroll submissions, attendance tracking, and employee numbers in internal systems.
- **Facility & Supply Maintenance**_: Oversee office supply inventory and place orders for general office items, equipment, and shop necessities. Coordinate maintenance needs for the facility and manage special tasks like vehicle upkeep and miscellaneous requests.
This role requires someone who can handle a variety of tasks with a proactive, organized approach to support a smooth-running office and shop environment.
**Qualifications**:
- Experience in an office administration or purchasing role, preferably within a manufacturing or industrial environment.
- Proficient in using QuickBooks Online, Airtable, and other office software.
- Strong organizational skills with an ability to drive continuous improvement
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- A positive attitude and a keen eye for detail.
**Compensation and Benefits**:
- Competitive salary based on experience.
- Comprehensive benefits package including dental, extended health care, life insurance, and vision care.
**Company Overview**:
Royal Machine Solutions is a dynamic contracting company based in Brantford, Ontario, specializing in full millwrighting services, custom conveyor manufacturing, and high-quality fabrication. We pride ourselves on cultivating a passionate workforce skilled in industrial machine repair. We believe in honesty, customer satisfaction, and fostering a positive work environment.
**Job Types**: Full-time, Permanent
Pay: $17.00-$22.00 per hour
Expected hours: 40 per week
Additional pay:
- Overtime pay
**Benefits**:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application question(s):
- If someone hands you a task that you've never done before, but its part of your role; how would you plan/execute?
**Experience**:
- Purchasing: 2 years (required)
- QuickBooks Online: 4 years (required)
Work Location: In person
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