Office Administrator

1 week ago


Brantford, Canada Royal Machine Solutions Full time

**Job Summary**:
The Office Administrator/Purchaser is responsible for managing office supplies, handling purchasing duties, supporting HR tasks, and maintaining administrative processes. This role involves ensuring smooth office operations, timely procurement of materials, and efficient communication with staff and vendors.

**Key Responsibilities**:

- **Office & Vendor Coordination**:_ Manage day-to-day office operations, including organizing procedures for efficiency and safety. Maintain relationships with vendors and service providers to ensure timely ordering, invoicing, and payment of materials and supplies.
- **Administrative & Financial Support**_: Handle administrative tasks such as managing correspondence, designing filing systems, and overseeing supply requisitions. Process bi-weekly payroll, weekly check runs, and monthly credit card reconciliations, and maintain Accounts Payable/Receivable records using QuickBooks. Support event planning, including company gatherings and employee events.
- **Purchasing & Inventory Management**_: Use Airtable to manage and track orders, update material requisitions, and maintain accurate records. Source and obtain quotes for materials and shop essentials, and ensure timely delivery by coordinating with relevant managers.
- **HR & Staff Oversight**_: Train staff on Tsheets, ensuring proper assignment and monitoring of administrative tasks. Update and maintain employee records, including payroll submissions, attendance tracking, and employee numbers in internal systems.
- **Facility & Supply Maintenance**_: Oversee office supply inventory and place orders for general office items, equipment, and shop necessities. Coordinate maintenance needs for the facility and manage special tasks like vehicle upkeep and miscellaneous requests.

This role requires someone who can handle a variety of tasks with a proactive, organized approach to support a smooth-running office and shop environment.

**Qualifications**:

- Experience in an office administration or purchasing role, preferably within a manufacturing or industrial environment.
- Proficient in using QuickBooks Online, Airtable, and other office software.
- Strong organizational skills with an ability to drive continuous improvement
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- A positive attitude and a keen eye for detail.

**Compensation and Benefits**:

- Competitive salary based on experience.
- Comprehensive benefits package including dental, extended health care, life insurance, and vision care.

**Company Overview**:
Royal Machine Solutions is a dynamic contracting company based in Brantford, Ontario, specializing in full millwrighting services, custom conveyor manufacturing, and high-quality fabrication. We pride ourselves on cultivating a passionate workforce skilled in industrial machine repair. We believe in honesty, customer satisfaction, and fostering a positive work environment.

**Job Types**: Full-time, Permanent

Pay: $17.00-$22.00 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- If someone hands you a task that you've never done before, but its part of your role; how would you plan/execute?

**Experience**:

- Purchasing: 2 years (required)
- QuickBooks Online: 4 years (required)

Work Location: In person



  • Brantford, Canada Cozzmic Full time

    **Come be a part of an industry leading team!!** Cozzmic is the largest independent Telecommunications, Security, and Technology company serving Brantford, Brant County, and surrounding areas. Our dedicated team helps organizations optimize their operations and enhance their overall efficiency. We are currently looking for an **Office Administrator** to...


  • Brantford, Canada Great Floors Salt & Pepper Inc. Full time

    Great Floors / Salt and Pepper in Brantford is a family owned store looking for energetic, responsible individuals with strong work ethics. We are currently seeking a Full-Time Office Administrator to join the Team. The Office Administrator is responsible for the efficient operation of the office through a range of administrative functions by directly...


  • Brantford, Canada Six Nations Polytechnic Full time

    Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and...


  • Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    Senior Administrative RoleWe are seeking a Senior Executive Assistant to support our CEO in their day-to-day activities. As a highly skilled and experienced professional, you will be responsible for managing complex projects, coordinating travel arrangements, and providing exceptional administrative support.Key Responsibilities:Manage email communications,...

  • Senior Office Manager

    8 hours ago


    Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    **Job Responsibilities**As an Executive Assistant to our CEO, you will play a critical role in supporting the success of our organization.Your primary responsibilities will include managing the CEO's calendar, coordinating travel arrangements, handling communication, and attending meetings.You will also be responsible for handling event planning, managing...


  • Brantford, Canada Quincy healthcare and homecare services incorporated Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...


  • Brantford, Canada Wacker Neuson Ltd. Full time

    **Employment Type**: Full-Time (Hourly) with possibility of Permanent (Full-Time)* **Hours**:Mon - Fri, 8:30 am - 5:00pm (40 Hours) **Working Location**: On-site **Office Located in**: Brantford, Ontario **Responsibilities**: - Perform general administrative duties and assist with event planning - Customer Service back up support - Customer enquiries,...


  • Brantford, Canada ROYAL LEAF PAINTING INC. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Private sector - Remote location - Willing to relocate - Relocation costs covered by employer **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to...


  • Brantford, Canada The Real Estate Office Inc., Brokerage Full time

    We are seeking a person who is interested in a fast paced, changing environment. This role needs someone who can work independently and be able to work with our team on projects, handle marketing and designing and planning client events. General office duties and essential administrative duties as required including client correspondence and team...


  • Brantford, Canada Mushroom Producers Cooperative Inc. Full time

    The Office Administrator is responsible for all aspects of office administration including but not limited to financial reporting, AR/AP processing and reconciling accounts, administration of bi-weekly payroll, corporate/government remittances, and will assist and work with external auditors or other business partners as required. The incumbent will provide...


  • Brantford, Canada Frost Building Systems Full time

    **Key Responsibilities**: - Accounts Payable: This position is the primary accounts payable clerk with responsibilities including receiving bills, coordinating approvals, maintaining vendor relationships, and sending remittances. - Accounts Receivable: Assist the team in sending account statements to customers and collection of outstanding invoices,...


  • Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    Job DescriptionWe are looking for a highly organized and adaptable High-Level Office Coordinator to support our CEO. As a key member of the team, you will be responsible for coordinating complex projects, managing multiple priorities, and providing exceptional administrative support.Main Responsibilities:Act as the gatekeeper for communications, sorting,...


  • Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time

    We are seeking an exceptional Executive Assistant to support our Chief Executive Officer at ICON OFFICE ENVIRONMENTS. This is a dynamic role that requires a highly organized and proactive individual who can manage multiple priorities and ensure seamless daily operations.The successful candidate will be responsible for managing the CEO's schedule,...


  • Brantford, Canada Hartmann Canada Inc Full time

    We require the talent of a **Production & Office Administrator **to join our team. This position will be responsible for administration of the Brantford Production, Maintenance and Support departments by supporting activities related to scheduling, vacation, training, record maintenance and organization of meetings and mail. **WHAT WE CAN OFFER...


  • Brantford, Canada Tees N More Full time

    We are seeking a versatile individual to fill the role of **Office Administrator/HR** at Tees N More. This position requires a punctual and responsible individual with a background in administration and HR. Admin experience in shipping/receiving, as well as knowledge of apparel/custom printing industry will be an asset. Work will begin at our Stoney Creek...


  • Brantford, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven Office Administrator to join our amazing culture at our Brantford location. The Office Administrator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of daily and longer-term administrative workload activities, through...


  • Brantford, Canada Aevitas Inc. Full time

    Aevitas Inc. is a leader in the environmental services industry. We are looking for people who thrive in a fast-paced work environment and are committed to providing the highest level of customer service in a challenging, exciting work environment. We offer a comprehensive benefits plan that includes but is not limited to RRSP/DPSP, prescription medication,...


  • Brantford, Canada Convergint Full time

    Convergint is looking for a full-time, team-oriented, results-driven, Business Services Coordinator (Office & Warehouse Administrator), to join our amazing culture at our Brantford location. The Business Services Coordinator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of...

  • Office Administrator

    2 weeks ago


    Brantford, Canada Mott Manufacturing Ltd. Full time

    **Purpose**: Provide administrative support to employees and management. **Reports to**: Corporate VP, HR **Key Responsibilities**: - Prepare documentation (policies, forms, memos) - Respond to various employee inquiries in a timely manner with confidentiality and professionalism - Conduct orientation - Maintain employee personnel and training files -...


  • Brantford, Canada T. David Trucking & Landscape Supply Full time

    **About us** T. David Trucking & Landscape Supply is a small business in Brantford, ON N3S 7R5. We are professional, agile, and our goal is to T.David Topsoil & Landscape Supplies is Brantford’s largest landscape materials supplier. Established over 20 years ago, and founded by Tibor David, the company has always been a family-operated business. T.David...