administrative assistant
2 months ago
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 to less than 7 monthsTasks
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operationsWork conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Attention to detail
- Large caseloadPersonal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Accurate
- Reliability
- Time managementSupport for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)Support for youths
- Offers mentorship, coaching and/or networking opportunities for youthSupport for mature workers
- Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.) Supports for visible minorities
- Offers mentorship programs that pair members of visible minorities with experienced employees
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