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Administrative Assistant

1 month ago

Kitchener, Canada J.D. Barnes Limited Full time

J.D. Barnes Limited, a leader in the surveying, mapping and land information industry, is currently recruiting for an Administrative Assistant in our Kitchener division.

**Responsibilities**:

- Greeting clients and guests at reception and answering/directing phone calls
- Order office supplies, distribute mail, send and receive parcels by courier
- Regular contact with and coordination of activities with the Manager, Supervisors and staff
- Assist with preparation of correspondence, proposals, estimates, reports, etc., as requested
- Monitor and pursue Accounts Receivable
- File all completed job folders and plans accurately.
- Log and forward to head office all receipts and accounts payable invoices
- Prepare file folders for new jobs and enter job details into Timelinx system (Acct/PM system)
- Assist with health and safety records and tracking
- Performs other duties as assigned

**Qualifications**:

- Preferably 2+ years of experience in similar position
- Knowledge of basic Accounting concepts and experience with Project Management, invoicing and Accounting Software (Timelinx) preferred
- Proficient in Microsoft Office (Word, Excel and Outlook)
- Excellent communication and interpersonal skills
- Exceptional organizational skills, ability to multi-task
- Self-starter with a professional and positive attitude
- Thorough attention to detail

If accommodations are required during any stage of the recruitment process, please do not hesitate to contact the Human Resources Department.

We thank all applicants; however only those under consideration will be contacted. No agencies please.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Kitchener, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person