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Administrative Assistant

2 months ago

Montreal, Quebec, Canada CN Full time

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you're part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us


Job Summary

The Coordinator Business Management is responsible for providing functional project management, financial, auditing, and administrative support to the Chief Marketing Officer, and Chief Strategy Officer

This person works closely with the senior Leadership teams under each executive's area of responsibility, and with the associated internal partners (Finance, HR).

Main ResponsibilitiesOffice of the Senior/Vice President - Support and Administrative Management

Executive support below applies to 2 Executives:

· Responsible for the executive business travel arrangements both domestic and international including flights, hotels, vehicles, business meetings, dinner reservations and special events, etc.

· Anticipate changes and individual needs associated with pending meetings, travel requirements, etc., and provide proactively to the executive for their review in advance

· Manage a highly changing daily schedule, coordinate agendas as well as all arrangements for meetings including driving directions, presentation materials, catering, etc., all prepared in advance of the event and made available to the executive for review

· Assesses and prioritize all issues for the executive offices; daily monitoring and summarizing email for the SVP Network Operations, and VP Engineering, including flagging pending tasks, approvals, responses required.

· Monitor and manage all mandatory training, including rollout, and drive completion across functions and subgroups

· Provide weekly updates to all Functional Leaders, working closely with training group to identify, address, and own the correction of any inaccuracies with the data provided.

Business Management

· Manage key corporate initiatives to ensure plans and visions have the resources assigned.

· Manage/support identified projects within established timelines to completion, with oversight by Functional leader

Communication and Events

· As assigned; manage all logistics and catering associated with the needs of the event, the travel or other needs of the participants and the plan of the event

· Lead and plan Recognition and Engagement initiatives with oversight by Functional Leaders

· Manage all office supplies, including proactive replenishment of executive suite resources (kitchen items, office supplies, other needs) on a bi-weekly basis, or as otherwise determined by Manager

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress.

RequirementsEducation/Certification/Designation

· Bachelor's Degree in Business Management or equivalent*

*Any designation for these above would be considered as an asset

Competencies

· Collaborates with others and shares information

· Leads by example for the safety and security of all

· Demonstrates active listening

· Identifies needs and finds solutions to create value for all stakeholders

· Communicates with impact

· Collaborates with others and shares information

· Demonstrates agility and drives change

· Innovates

· Applies critical thinking

· Knows the business and stays current on Industry needs

Technical Skills/Knowledge

· Knowledge of Microsoft Office, including Outlook, Excel, Word, Tableau and PowerPoint

· Knowledge of CN's internal systems, including SAP, PAP, Dashboard, SRM

· Superior planning, analytical and problem-solving skills

· Superior organization skills and ability to multi-task

· Superior interpersonal skills for interacting with all employees (unionized to executive), with customers and the public

· Ability to meet critical deadlines, adjust priorities

· Ability to make decisions

· Familiar with CN Policies and procedures, including governance

*Any knowledge for any of the above would be considered as an asset

About CN

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada's Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.


At CN, we are dedicated to building North America's safest, most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates from underrepresented groups often don't apply unless they feel they fit the job posting at 100%. Even if you don't see yourself in every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please reach out to our team at

As an equal employment opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law. We thank all applicants for their interest, however, only candidates under consideration will be contacted. Please monitor your email on a regular basis, as communication is primarily made through email.