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Senior Executive Assistant, Office of the CEO

2 months ago

North York ON, Canada Summit Search Group Full time

Here's a terrific opportunity for an Executive Assistant with a well-respected national not-for-profit organization. As Executive Assistant to the President, you will primarily provide day-to-day administrative support ranging from proactively planning and maintaining daily calendars, assisting with special projects, producing documents, organizing meetings, and making travel arrangements with a high degree of professionalism and initiative. This is an integral role in the organization, ensuring the President remains organized while supporting and collaborating with the senior leadership team on various initiatives.

Schedule: Monday-Friday, on-site.

Provide high-level administrative support to the President, including calendar management, travel arrangements, schedules, and meeting coordination.
Manage meeting calendars for teams by booking the functional weekly/monthly/yearly meetings and building agendas. Anticipate room booking requirements ahead of time and use strong network connections to resolve logistics challenges/conflicts.
Develops knowledge of external stakeholders to enhance service and high-quality deliverables
Organizes all details for executive travel and client visits, including flights and accommodation.
Lead and assist with projects as required.

Travel logistics, scheduling, presentation skills, meeting management, and administrative writing skills are required.
Ability to quickly develop strong working relationships with executives within the business.
A minimum of five (5) years’ experience in a senior administrative role supporting the executive level.
Project management skills are an asset.
Advanced proficiency in Microsoft Office suite of products (Word, Excel, Outlook, PowerPoint)

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.