Executive Assistant to the President and CEO

7 days ago

North Peel Regional Municipality Kleinburg, Canada Mackenzie Health Full time
Mackenzie Health Foundation invites you to be part of an extraordinary journey. We've achieved the incredible milestone of raising $250 million - the largest campaign ever for a community hospital in Canada. However, Mackenzie Health’s mission to relentlessly improve care and create healthier communities is far from complete. As we grow, so does the demand for quality healthcare. Join us in ensuring continued investment to attract top talent, enhance program excellence, and secure cutting-edge equipment and technology to advance the future of world-leading health care in York Region.

Mackenzie Health Foundation is seeking a highly dedicated Executive Assistant to the President and CEO. This pivotal role is integral to the efficiency of the CEO's Office and the Leadership team, requiring a candidate who excels in a dynamic environment. The successful applicant will provide top-tier, confidential support, manage leadership tasks with precision, and demonstrate meticulous attention to detail.

Key responsibilities include streamlining executive processes, organizing and prioritizing tasks, and fostering meaningful relationships both within the Foundation and the broader community. The ideal candidate will exhibit outstanding organizational abilities, uphold the highest level of professional discretion, and seamlessly adjust to shifting priorities. This position represents a unique chance to play a central role in the Foundation’s strategic initiatives, directly impacting the health and wellness of our community.

Contribute to the Foundation by: Representing the Office of the CEO in a professional, customer-focused manner. Act as the primary point of contact for the President & CEO, managing communications and coordinating with internal and external stakeholders. Efficiently manage the CEO’s calendar, prioritize appointments, and handle scheduling conflicts with diplomacy. Arrange travel and logistics and prepare monthly expense reports. Draft and manage correspondence, ensuring timely and accurate communication Compile data and prepare reports, presentations, and documents for various meetings, committees and projects. Maintain an organized file management system. Support HR management tasks and coordinate staff meetings and special projects as needed. Provide general office administrative support, including managing office supplies, processing invoices, and assisting with governance documentation. Provides overall administrative support to the Foundation Leadership Team and is a secondary resource and backup to the Board Liaison role.

What must you have? A university degree or college diploma in office/administrative management At least 5-7 years of experience supporting senior-level executives, ideally within the healthcare or not-for-profit sectors.

What else do you bring? Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and virtual meeting platforms (Zoom, Teams), with a willingness to adopt new technologies. Excellent organizational, prioritization, and time management skills, with a keen attention to detail. Strong interpersonal skills to interact respectfully and effectively with diverse individuals. Superior verbal and written communication skills, capable of engaging effectively with directors, staff, volunteers, donors, and government officials. Reliability and accessibility to the CEO Project management skills and demonstrated sound judgement Proven ability to work independently as well as to perform effectively in a team-orientated environment A commitment to fostering a safe, inclusive workplace aligned with health and safety policies and procedures. Alignment with the values of Mackenzie Health Foundation - Excellence, Integrity, Optimism, Inclusion, Gratitude

This position is full-time and permanent, with a flexible schedule, including some evenings and weekends. This is a hybrid position, with the on-site/remote schedule to align with the President & CEO’s schedule and Foundation activities each week.

The position supports the Foundation’s mission of enhancing health care in York Region and offers a fulfilling work environment with growth opportunities and a culture of inclusivity and belonging.

*You may be required to work at any site of Mackenzie Health. Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted. #LI-DNI

  • Executive Assistant to CEO/president

    2 months ago

    North York, Canada Garbo Group Inc Full time

    **Responsibilities**: - Manage the President/CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. - Draft and review correspondence, communications, presentations, and other documents on behalf of the President/CEO. - Attend meetings, take minutes, and track action items follow up. - Liaison between the President/CEO and...

  • Executive Assistant to President and CEO

    5 months ago

    North York, Canada Easter Seals Ontario Full time

    EXECUTIVE ASSISTANT TO THE PRESIDENT AND CEO Are you a high achieving individual? Do you love helping people become the best at what they do? Are you a strong relationship builder? Are you a highly resourceful team player who enjoys working in a results-driven environment? Are you proactive and efficient while working on a variety of projects from...

  • Assistant, President

    4 months ago

    North York, Canada Hanson Canada Full time

    **About Hanson College** Hanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our two campuses are located in Toronto and Brampton. Our Team is committed to providing an inclusive and accessible environment for higher education. We cultivate...

  • Executive Assistant to CEO

    1 month ago

    North York, Canada Garbo Group Inc Full time

    **Responsibilities**: - Manage the President/CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. - Draft and review correspondence, communications, presentations, and other documents on behalf of the President/CEO. - Attend meetings, take minutes, and track action items follow up. - Liaison between the President/CEO and...

  • Executive Assistant to CEO

    2 months ago

    North York, Canada Garbo Group Inc Full time

    **Responsibilities**: - Manage the President/CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. - Draft and review correspondence, communications, presentations, and other documents on behalf of the President/CEO. - Attend meetings, take minutes, and track action items follow up. - Liaison between the President/CEO and...

  • Executive Assistant

    4 months ago

    Peel, Canada The Pod Group Full time

    A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth. **EDI-B VALUES** The...

  • Executive Assistant to CEO

    5 months ago

    North York, Canada REality Software Full time

    REality Software is seeking an Executive Assistant to directly assist our CEO. We are looking for someone who is exceptionally organized, an excellent communicator and can be proactive and positive in a fast-paced environment. Our office is located near Lawrence and Dufferin. Please consider your commute time before you apply. **Key Responsibilities**: You...

  • Executive Assistant to CEO

    4 months ago

    North York, Canada REality Software Full time

    REality Software is seeking an Executive Assistant to directly assist our CEO. We are looking for someone who is exceptionally organized, an excellent communicator and can be proactive and positive in a fast-paced environment. Our office is located near Lawrence and Dufferin. Please consider your commute time before you apply. **Key Responsibilities**: You...

  • Executive Assistant to CEO

    5 months ago

    North Bay, Canada PHARA Full time

    **EXECUTIVE ASSISTANT TO THE CEO** Permanent Full-Time $52,000 to $54,000 Salaried, Benefits, RRSP Salary commensurate with education and experience. PHARA pays 100% of benefits. **ARE YOU LOOKING TO BUILD A CHALLENGING CAREER WHILE WORKING WITH A DYNAMIC TEAM?** PHARA is seeking individuals with exceptional administration and communication skills to...

  • Executive Assistant to CEO

    4 months ago

    North Bay, Canada PHARA Full time

    **EXECUTIVE ASSISTANT TO THE CEO** Permanent Full-Time $26.67 to $27.69/Hour, Benefits, RRSP Salary commensurate with education and experience. PHARA pays 100% of benefits. **ARE YOU LOOKING TO BUILD A CHALLENGING CAREER WHILE WORKING WITH A DYNAMIC TEAM?** PHARA is seeking individuals with exceptional administration and communication skills to join...

  • Executive Assistant

    2 weeks ago

    North Saanich, Canada CB Canada Full time

    Are you a highly organized and detail-oriented individual looking for a challenging role? We are seeking an Executive Assistant & Corporate Secretary to provide administrative support to our President & CEO and the Chair of the Board of Directors.Key Responsibilities:Provide confidential executive administrative support services to the President and CEO and...

  • Executive Assistant

    1 month ago

    North Saanich, Canada CB Canada Full time

    Executive Assistant & Corporate SecretaryAgilus is seeking a highly skilled and experienced Executive Assistant & Corporate Secretary to join our team in Victoria, British Columbia. As a key member of our organization, you will provide confidential administrative support services to our President & CEO and the Chair of the Board of Directors.Key...

  • Executive Assistant

    1 month ago

    North Saanich, Canada CB Canada Full time

    Executive Assistant & Corporate SecretaryAgilus is seeking a highly skilled and experienced Executive Assistant & Corporate Secretary to join our team in Victoria, British Columbia. As a key member of our organization, you will provide confidential administrative support services to our President & CEO and the Chair of the Board of Directors.Key...

  • Executive Assistant

    4 weeks ago

    North Saanich, Canada CB Canada Full time

    Executive Assistant & Corporate SecretaryAgilus is seeking a highly skilled and experienced Executive Assistant & Corporate Secretary to join our team in Victoria, British Columbia. As a key member of our organization, you will provide confidential administrative support to our President & CEO and the Chair of the Board of Directors.Key...

  • Executive Assistant

    4 weeks ago

    North Saanich, Canada CB Canada Full time

    Executive Assistant & Corporate SecretaryAgilus is seeking a highly skilled and experienced Executive Assistant & Corporate Secretary to join our team in Victoria, British Columbia. As a key member of our organization, you will provide confidential administrative support to our President & CEO and the Chair of the Board of Directors.Key...

  • Executive Assistant

    2 months ago

    North Saanich, Canada CB Canada Full time

    CB Canada is seeking a highly skilled Executive Assistant & Corporate Secretary to join their team. The ideal candidate will provide confidential administrative support services to the President and CEO, as well as the Chair of the Board of Directors. Key responsibilities include acting as an administrative liaison between Board members and the CEO,...

  • Executive Assistant

    2 months ago

    North Saanich, Canada CB Canada Full time

    CB Canada is seeking a highly skilled Executive Assistant & Corporate Secretary to join their team. The ideal candidate will provide confidential administrative support services to the President and CEO, as well as the Chair of the Board of Directors. Key responsibilities include acting as an administrative liaison between Board members and the CEO,...

  • Part-time Executive Assistant to CEO

    5 months ago

    North York, Canada REality Software Full time

    REality Software is seeking a part-time Executive Assistant to directly assist our CEO. We are looking for someone who is exceptionally organized, an excellent communicator and can be proactive and positive in a fast-paced environment. Our office is located near Lawrence and Dufferin. Please consider your commute time before you apply. **Key...

  • Manager, President's Office

    5 months ago

    North York, Canada Hanson Canada Full time

    **About Hanson College** Hanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our three campuses are located in Toronto, Brampton, and New Westminster, BC. Our Team is committed to providing an inclusive and accessible environment for higher...

  • Executive Assistant to Vice-president, Finance and

    1 month ago

    North York, Canada Seneca Polytechnic Full time

    **Join the Renewed Seneca, The Next Seneca.**: Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth. We focus on health and wellbeing in all its forms to provide a...