Manager, President's Office

5 months ago

North York, Canada Hanson Canada Full time

**About Hanson College**

Hanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our three campuses are located in Toronto, Brampton, and New Westminster, BC. Our Team is committed to providing an inclusive and accessible environment for higher education. We cultivate a diverse, supportive work environment because we have a passion for education, mentoring, and personal and professional growth. Joining Hanson to change life trajectories through education for generational impact in the global community.

The Manager, President's Office will report and provide executive assistance to the President & CEO and provide practical and professional support to the Hanson team. This role is responsible for planning, organizing, and managing office operations and resources to maximize production and efficiency across the company. This individual will serve as the primary point of contact for internal and external stakeholders on all matters relating to the office supply and management.

**Your Primary Responsibilities**
- Manage all office operations, develop, execute, oversee administrative procedures, and implement innovative work solutions.
- Manage travel arrangements and agendas, including reservations for flights, hotels, and rental cars, with a strong understanding of company guidelines.
- Coordinate and prepare for meetings hosted by the President & CEO, including agenda development, preparing meeting materials, room set-up and food ordering if required.
- A regular liaison with staff to help build and maintain relationships that are important for Hanson's success, manage information, and ensure regular updates on projects assigned by the President & CEO
- Manage and improve standard office procedures continuously to ensure they are efficient and uphold the highest standards.
- Manage office supplies, equipment, food, and snacks and keep inventory orders and adequate stock levels.
- Manage and promote a safe and welcoming work environment.
- Coordinate with other teams to support all in-house or off-site meetings, parties and events.
- Support other team leaders with new staff arrival: prepare the welcome pack, stationery, and access tags.
- Manage cleaning, repair, and maintenance service provider contracts and service level agreements.
- Compose and prepare correspondence and assist with preparing presentations which can be complex and confidential in nature.
- Provide effective communication with other departments by demonstrating and maintaining credibility, trust, and support from the senior management team.
- Administrative duties as they relate to drafting correspondence, reports, records, and taking and distributing meeting minutes as required.
- Other Ad-Hoc responsibilities as required.

**What You Will Bring**
- A bachelor’s degree in business administration, communications, or a combination of other education and related experience is required.
- A minimum of 3 years of high-level office management and administrative support experience in a fast-paced corporate environment.
- Must be a highly motivated and energetic individual who enjoys the challenge of working in a dynamic, confidential, fast-paced environment.
- Independent and self-directed with the capability to think outside the box with little direction.
- Ability to exercise tact and discretion when handling sensitive and confidential matters.
- Being resilient with the capacity to withstand and manage stress and adapt to challenging situations.
- Possess strong problem-solving skills and be highly organized to set priorities, attend to details, work effectively under pressure to meet deadlines, and exercise initiative, resourcefulness, and judgment.
- Advanced oral and written communications skills and ability to adapt style to various audiences and can communicate with cross-cultural sensitivity.
- Strong skills in Microsoft Office Word, Excel, PowerPoint, Outlook, and Teams is a must.

**Inclusion and Equal Employment Opportunity**:
We are committed to fostering a diverse, inclusive, and accessible work environment. We value the unique skills and experiences everyone brings. If you require accommodation, don't hesitate to contact the Human Resources Department to make arrangements. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other legally protected factors.

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