Executive Administrative Assistant Office Manager

2 weeks ago

Montréal QC, Canada VA Capital Full time

We are looking for a highly organized and proactive Executive Assistant / Office Manager to join our team at VA Capital, a leading commercial mortgage firm in Montreal. The selected candidate will be critical to assisting our executive team and ensuring the smooth operation of our office. This role requires a full-time presence at the VA Capital office.
Founded by Jeffrey Soliman, VA Capital is one of the fastest-growing commercial mortgage brokerage firms in Montreal. VA Capital specializes in CMHC-insured and conventional loans across every asset class. Our goal is to redefine the art of commercial real estate lending by building lasting loyal relationships with professionals in the industry. VA Capital is an equal-opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or other legally protected characteristics.

VA Capital is proud to be a certified Benefit Corporation , meeting the highest verified standards in social and environmental impact. Executive Support:

Extensive Calendar management skills
Making daily operating payments and monitoring banking activity in collaboration with the controller
Office Operations:

Procurement of office supplies
Office layout and space planning
Manage office budgets, expense reports and invoicing.
Support the Underwriting team by maintaining CRM contacts as well as other daily administrative tasks
Exceptional organizational and time-management skills, with a proven ability to prioritize and handle multiple tasks simultaneously.
~ The candidate is fluent in both English and French.
~ Proficiency in office software, including MS Office (Word, Excel, PowerPoint), and experience with or the ability to quickly learn project management and HR software.
~ Knowledge in Real Estate and commercial Real Estate Mortgage is a plus.


The interview process will consist of three stages, each for a duration of half an hour and will include a practical component for the third and final interview (more details will be provided for candidates successfully moving to the third interview). FRENCH VERSION BELOW

Nous sommes à la recherche d'un(e) assistant(e) de direction / gestionnaire de bureau hautement organisé(e) et proactif(ve) pour se joindre à notre équipe chez VA Capital, une société de prêts hypothécaires commerciaux de premier plan à Montréal. La personne choisie aura un rôle essentiel à jouer pour aider notre équipe de direction et assurer le bon fonctionnement de notre bureau. Ce poste requiert une présence à temps plein au bureau de VA Capital.

Notre objectif est de redéfinir l'art du prêt immobilier commercial en établissant des relations durables et loyales avec les professionnels de l'industrie. VA Capital est un employeur qui respecte l'égalité des chances et qui s'engage en faveur de l'inclusion et de la diversité. Nous prenons des mesures positives pour garantir l'égalité des chances à tous les candidats, sans distinction de race, de couleur, de religion, de sexe, d'orientation sexuelle, d'identité de genre, d'origine nationale, de handicap ou d'autres caractéristiques protégées par la loi.
Nous nous engageons à travailler avec les candidats souffrant d'un handicap physique ou mental et à leur proposer des aménagements raisonnables. VA Capital est fière d'être une Benefit Corporation certifiée, répondant aux normes vérifiées les plus élevées en matière d'impact social et environnemental. Compétences étendues en matière de gestion de calendrier.
Préparer des présentations, des annexes et des documents pour les réunions du conseil d'administration et du conseil d'impact (tous les trimestres).

Opérations de bureau :

Approvisionnement en fournitures de bureau.
Aménagement du bureau et planification de l'espace.
Gérer les budgets du bureau, les notes de frais et la facturation.
Soutenir l'équipe de souscription en maintenant les contacts CRM ainsi que d'autres tâches administratives quotidiennes.
Des compétences exceptionnelles en matière d'organisation et de gestion du temps, avec une capacité avérée à établir des priorités et à gérer plusieurs tâches simultanément.
~ Le candidat parle couramment l'anglais et le français.
~ Maîtrise des logiciels de bureautique, notamment MS Office (Word, Excel, PowerPoint), et expérience ou capacité à apprendre rapidement les logiciels de gestion de projet et de RH.
~ Des connaissances en matière d'immobilier et d'hypothèque immobilière commerciale sont un plus.

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