Manager, Facilities and Administration

3 days ago

Montréal QC, Canada Equisoft Full time

**Manager, Facilities and Administration (Office Montreal)**

**What is Equisoft?** Equisoft is a global provider of advanced insurance and investment digital solutions, recognized as a valued partner by over 250 of the world’s leading financial institutions. We offer a complete ecosystem of end-to-end and scalable solutions that help our clients tackle any challenge in this era of digital disruption. Our business-driven approach, deep industry knowledge, innovative technology, and expert teams help our partners solve their biggest, most complex problems. With are diverse and multicultural team of experts based in North America, the Caribbean, Latin America, Europe, Africa, Asia and Australia, Equisoft helps its clients tackle any challenge in this era of digital disruption.

**Why Choose Equisoft?** With 950+ employees, we are a stable organization that offers career advancement and fosters a stimulating environment.
- Hiring Location: Canada (Montreal office)
- The position is primarily office-based due to its nature
- Full-time Role
- Benefits available day 1: Medical, dental, Retirement Plan, Telemedicine Program, Employee
- Assistance Program, flexible working schedules, etc.

**Role**: The Manager, Facilities and Administration reports to the COO and will actively work with the full C-Suite members.

The Facilities and Administration Manager plays a pivotal role in our organization and will provide high-level support to senior executives while supervising the overall maintenance and operational efficiency of all Equisoft offices. The role is crucial for ensuring the smooth operation of both executive functions and facility management, contributing to the overall productivity and effectiveness of our organization.

The Manager is also responsible for ensuring a positive and thriving place to work and for providing a safe, efficient and comfortable environment for employees and visitors.

This is an excellent opportunity for someone who thrives while helping people. This person will, troubleshoot a range of issues, as well as be the person who the wider team turn to for help. They will have the skills to enhance our local office community.

**Your Day with Equisoft**:
**Working hours and location**: This role is based in Montreal office with the expectation being in the office on most days (minimum of 4 times per week to meet the demands of business). Our office is conveniently located near public transit (Bonaventure Station).

**Primary Responsibilities**
- Office facilities management
- Managing the facilities administrative assistants, contractors and suppliers
- Seamlessly maintain day-do-day operations of all facilities
- Ensure compliance with all health and safety regulations
- Monitor office maintenance budget and expenditures
- Develop and implement facility management policies and procedures
- Executives Assistance Responsibilities
- Coordinate, organize and plan all administrative needs (meals, conference rooms, travels, etc.)
- Manage agendas when needed
- Organize logistics for Townhalls and Strategic Retreats
- Time-off and expenses management - submission and/or approvals when needed
- Provide support to sensitive or critical global projects that have broader impacts across the company, while maintaining utmost confidentiality
- Maintain various records and documents for company executives

**Requirements**:

- Bachelor’s Degree in Communication or Business Administration
- 8+ years of relevant experience
- 5+ years of prior experience managing a team
- Knowledge of MS Suite
- Strong knowledge in computer literacy including ease with working with various computer systems
- Excellent knowledge of English and French (spoken and written)
- Knowledge of Spanish (Nice to have)

**Soft skills**
- Ability to organize work and priorities, while delegating and executing in a timely fashion
- Concise and precise communication skills
- Attention to details
- Analytical and problem-solving skills
- Ability to communicate, write and synthesize information
- Ability to multi-task in a rapid-paced environment
- Team spirit, tact, diplomacy, autonomy, rigor, and discipline
- Ability to balance stakeholder requirements (business need, regulation, service provision etc)
- Customer Service (internal)

Equisoft is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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