Executive Assistant, Regional Office

2 months ago


Montréal QC, Canada Scotiabank Full time

Requisition ID: 208983

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant is a strategic position supporting the Senior Vice President and the Regional Vice President. He/she contributes to the overall success of the operations by performing the following tasks.

**Is this role right for you? In this role you will**:

- Management of business development meetings and receptions
- Support and coach the team of administrative assistants in the Quebec and Eastern Ontario districts
- Management of the lodge at the Bell Centre
- Coordination of the donations and sponsorships budget in collaboration with the other assistants in the region
- Greet visitors in a courteous manner and escort or direct them to the appropriate employee
- Sort out unscheduled or walk-in visitors.
- Answer incoming calls promptly and professionally, redirect callers to the correct person or offer to take the message or redirect calls to the person's voice mail following department procedures.
- Receive and sign for deliveries and organizes courier service.
- Track, order, and store office supplies, arranges off-site storage, and arranges for destruction of files and records.
- Write letters and replies to routine correspondence.
- Assist with other administrative duties in the unit as needed, such as maintaining key log and department logs
- Contribute to the quality and efficiency of the Bank's operations as well as compliance with regulatory requirements and adherence to the Bank's internal guidelines to reduce risk exposure.

**Do you have the skills that will enable you to succeed in this role? - We’d love to work with you if you**:

- Strong knowledge of Microsoft Office Word, Excel and PowerPoint.
- Solution-oriented attitude
- Strong organizational skills and autonomy
- Ability to manage several files at once
- Excellent priority management skills
- Minimum of 5 years experience as an executive assistant (an asset)
- Working knowledge of the Bank's products and services for individuals and businesses (an asset)

**What’s in it for you?**
- The opportunity to join a forward-thinking organization surrounded by a collaborative team of innovative thinkers
- A rewarding career path with diverse opportunities for professional development
- Internal training to support your career growth and enhance your skills
- An organization committed to making a difference in our communities - for you and our customers
- You can expect to be recognized and rewarded for high-performance. You’ll be supported by leadership through meaningful development conversations that enable faster advancement and internal training to support your growth and development.
- A competitive compensation and benefits package

Location(s): Canada : Quebec : Montreal

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.



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