Administrative Assistant/Office

2 weeks ago

Montréal QC, Canada VTEK CONSULTANTS INC Full time

Depuis plus de 25 ans , VTEK Consulting Group Inc. est un leader dans la fourniture de services EPCM dans le secteur de l ’industrie pétrolière et gazière , soutenu par une équipe talentueuse et diversifiée. Nous recherchons actuellement un(e) Assistant(e) Administratif(ve) ayant de l'expérience dans le secteur industriel pour rejoindre notre équipe et fournir un soutien essentiel à la direction dans les opérations quotidiennes.

Avantages Complets : Profitez d’une assurance médicale flexible et d’un plan de pension avec contribution de l’employeur.
Équilibre Travail-Vie Privée : Bénéficiez d’horaires flexibles et d'un code vestimentaire business casual.
Croissance Professionnelle : Accédez à des formations adaptées à votre rôle et à vos besoins de développement de carrière.
Culture Innovante : Rejoignez une équipe qui valorise la créativité, la qualité, et célèbre le succès collectif.

Soutien Administratif et Gestion des Documents
Assistance à la Direction : Assister la direction dans les opérations quotidiennes et les tâches administratives.
Révision et Traduction de Documents : Réviser, traduire et mettre en page des documents administratifs et techniques.
Gestion de la Correspondance : Traiter les requêtes de la boîte de courriel d’information générale et gérer la correspondance par courrier et via le site web de l’entreprise.
Production de Rapports : Produire des rapports administratifs en assurant la précision et la conformité aux standards de qualité.
Vérification et Mise en Forme des Documents : Vérifier et corriger les documents en utilisant Microsoft Word, Excel et PowerPoint pour garantir leur qualité.
Saisie de Données et Contrôle Documentaire
Saisie de Données : Entrer les données dans diverses plateformes et applications de manière précise.
Contrôle Documentaire : Agir en tant qu’assistant(e) pour la gestion du contrôle des documents.
Préparation de Présentations et Rapports : Mettre en page des documents complexes, rapports et résumés techniques.
Communications pour les Clients : Préparer et réviser les communications pour les clients, y compris lettres, graphiques, supports visuels techniques, montages photo, tableaux et extraction de données PDF.
Formulaires Électroniques et Enregistrements : Remplir des formulaires électroniques et gérer l’enregistrement de l’entreprise dans diverses bases de données clients.
Mise à Jour de Documents : Tenir à jour les documents d’organigramme et les documents de projet.
Coordination d'Événements et Support de Bureau
Accueil pour Réunions : Organiser les réunions, incluant la commande de repas, la préparation des salles et des boissons.
Support à la Réception : Assurer des tâches de réception au besoin.

Formation : Diplôme en bureautique ou formation académique connexe (collégiale ou universitaire).
Bilinguisme : Maîtrise du français et de l’anglais pour les communications d’affaires.
Compétences en Communication : Excellentes compétences en communication orale et écrite en français et en anglais.
Compétences Techniques : Maîtrise experte de la suite MS Office avec une facilité à apprendre divers logiciels de productivité.
We are currently seeking an Administrative Assistant with experience in the industrial sector to join our team, providing essential support to management and aiding with daily operations.

Comprehensive Benefits : Benefit from flexible medical insurance and a pension plan with employer contributions.
Work-Life Balance : Enjoy flexible work hours and a business casual dress code.
Professional Growth : Access training tailored to your role and career development needs.
Innovative Culture : Join a team that values creativity, quality, and celebrates collective success.

Administrative Support and Document Management
Management Assistance : Support management with daily operations and administrative tasks.
Document Review and Translation : Revise, translate, and format administrative and technical documents.
Correspondence Management : Handle the company’s general information email and manage correspondence through mail and the company website.
Report Production : Prepare administrative reports, ensuring accuracy and alignment with RCV standards.
Document Verification and Formatting : Verify and correct documents using Microsoft Word, Excel, and PowerPoint, ensuring compliance with quality standards.
Data Entry and Document Control
Data Entry : Input data into various platforms and applications accurately.
Document Control Support : Act as a document control assistant, managing document organization and archival.
Presentation and Report Preparation : Format complex presentation documents, reports, and technical summaries.
Client Communications : Prepare and review business communications for clients, including letters, charts, technical visual aids, photo editing, tables, and PDF data extraction.
Project and Org Chart Maintenance : Keep organizational charts and project documents up to date.
Event and Office Coordination
Office Supplies : Order employee business cards and nameplates as needed.
Reception Support : Assist at the reception desk when necessary.

Education : Diploma in office administration or related formal academic training (college or university).
Bilingual : Proficient in French and English for business communications.
Communication Skills : Excellent verbal and written communication skills in both French and English.
Technical Skills : Expert knowledge of MS Office Suite with the ability to quickly learn and master various productivity software.

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