Current jobs related to Executive Assistant/office Manager/assistant de - Montréal - Kitco Metals Inc.

  • Executive Administrative Assistant Office Manager

    2 weeks ago

    montréal, Canada Steve Madden Full time

    Office Manager & Executive Assistant to the President - Steve Madden CanadaLocation: Montreal, QC (On-site) Industry: FashionEmployment Type: Full-timeSeniority Level: AssociateRole Overview:Steve Madden is seeking a highly organized Office Manager & Executive Assistant to provide high-level administrative support to the President of Steve Madden Canada in...

  • Executive Administrative Assistant Office Manager

    2 weeks ago

    montréal, Canada Steve Madden Full time

    Office Manager & Executive Assistant to the President - Steve Madden CanadaLocation: Montreal, QC (On-site) Industry: FashionEmployment Type: Full-timeSeniority Level: AssociateRole Overview:Steve Madden is seeking a highly organized Office Manager & Executive Assistant to provide high-level administrative support to the President of Steve Madden Canada in...

  • Executive Administrative Assistant Office Manager

    2 weeks ago

    montréal, Canada Steve Madden Full time

    Office Manager & Executive Assistant to the President - Steve Madden CanadaLocation: Montreal, QC (On-site) Industry: FashionEmployment Type: Full-timeSeniority Level: AssociateRole Overview:Steve Madden is seeking a highly organized Office Manager & Executive Assistant to provide high-level administrative support to the President of Steve Madden Canada in...

  • Executive Administrative Assistant Office Manager

    3 days ago

    montréal, Canada Steve Madden Full time

    Office Manager & Executive Assistant to the President - Steve Madden Canada Location: Montreal, QC (On-site) Industry: Fashion Employment Type: Full-time Seniority Level: Associate Role Overview: Steve Madden is seeking a highly organized Office Manager & Executive Assistant to provide high-level administrative support to the President of Steve Madden...

  • Executive Administrative Assistant Office Manager

    4 days ago

    montréal, Canada Steve Madden Full time

    Office Manager & Executive Assistant to the President - Steve Madden CanadaLocation: Montreal, QC (On-site) Industry: FashionEmployment Type: Full-timeSeniority Level: AssociateRole Overview:Steve Madden is seeking a highly organized Office Manager & Executive Assistant to provide high-level administrative support to the President of Steve Madden Canada in...

  • Executive Assistant

    3 weeks ago

    Montréal, Canada Brio Boutique de Management Full time

    **Location **:Montreal We are a collective of strategy, governance, transformation and leadership talents who believe that sustainable change is decided, defined and achieved through co-creation and action on the ground. With over 75 consultants, we represent the largest concentration of talent dedicated to strategy and transformation in the Atlantic. Brio...

  • Family Office

    4 weeks ago

    Montréal, Canada Canderel Full time

    **Reports to**: Senior Executive Assistant to the Chairman **Summary**: Our Family Office is looking for an Executive Assistant to provide day to day support to our leadership office. This role will require attention to detail, strong organizational skills, and the ability to meet tight deadlines while managing multiple critical requests. The Executive...

  • Executive Assistant

    3 weeks ago

    Montréal, Canada ClinicalMind, LLC Full time

    **Job Summary** Reporting to the General Manager, the Executive Assistant provides administrative support and assistance in a professional, efficient, and quality manner, operating in full confidence. The Executive Assistant is also responsible for the general management of the office, overseeing operational efficiency, effective communications, and other...

  • Executive Administrative Assistant Office Manager

    2 weeks ago

    Montréal, QC, Canada Steve Madden Full time

    Office Manager & Executive Assistant to the President - Steve Madden Canada Location: Montreal, QC (On-site) Industry: Fashion Employment Type: Full-time Seniority Level: Associate Role Overview: Steve Madden is seeking a highly organized Office Manager & Executive Assistant to provide high-level administrative support to the President of Steve...

  • Executive Administrative Assistant Office Manager

    2 weeks ago

    Montréal, QC, Canada Steve Madden Full time

    Office Manager & Executive Assistant to the President - Steve Madden Canada Location: Montreal, QC (On-site) Industry: Fashion Employment Type: Full-time Seniority Level: Associate Role Overview: Steve Madden is seeking a highly organized Office Manager & Executive Assistant to provide high-level administrative support to the President of Steve...

  • Executive Assistant and Office Coordinator

    4 weeks ago

    Montréal, Canada Inovia Capital Full time

    Inovia Capital is searching for a dynamic and motivated Executive Assistant and Office Coordinator for our team in Montreal. This is an exciting opportunity to be part of a firm that works with startup founders in Canada and beyond. This role reports into the CFO in our Montreal office. In addition to providing office management support, the role also...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    montréal, Canada PartnerOne Full time

    We are currently seeking an experienced and highly organized Executive and Personal Assistant to provide comprehensive support to our CEO, contributing to the efficiency and success of our executive office. We are searching for an individual who not only has an energetic and enthusiastic personality but is also someone who has a proactive mindset and pays...

  • Executive Assistant

    3 weeks ago

    Montréal, Canada Rizing Full time

    **Description**: Rizing, a Wipro Company, is a multi-million dollar international consultancy fully committed to providing leading SAP functional and technical services to our customers. Our Human Capital Management (HCM) division helps businesses across industries leverage SAP SuccessFactors® to solve holistic HR needs. We’re a one-stop shop to help...

  • Executive Assistant

    24 hours ago

    Montréal, Canada Bourse de Montreal Inc. Full time

    Venture outside the ordinary - TMX Careers The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada Finsana Full time

    **SUMMARY**: FinSANA is a global fintech company that specializes in catering to underserved and underbanked consumers. Our organization has a passion for helping people financially through our technology solutions which has allowed us to serve millions of consumers globally. We are seeking a Executive Assistant/Receptionist to assist in day to day...

  • Executive Assistant

    1 week ago

    Montréal, Canada MENTORA INC. Full time

    **Executive Assistant & Operations Manager** **Location**: Old Montreal, QC (Hybrid - In-person 1-2 days/week) **Employment Type**: Full-Time or Part-Time (Based on Experience) **About the Role** We are looking for a **senior-level assistant—not a junior hire that needs training**—who can step in and bring expertise to improve efficiency, implement...

  • Executive Assistant to Chief Executive Officer

    3 days ago

    montréal, Canada PartnerOne Full time

    We are currently seeking an experienced and highly organized Executive and Personal Assistant to provide comprehensive support to our CEO, contributing to the efficiency and success of our executive office. We are searching for an individual who not only has an energetic and enthusiastic personality but is also someone who has a proactive mindset and pays...

  • Executive Assistant to Chief Executive Officer

    4 days ago

    montréal, Canada PartnerOne Full time

    We are currently seeking an experienced and highly organized Executive and Personal Assistant to provide comprehensive support to our CEO, contributing to the efficiency and success of our executive office. We are searching for an individual who not only has an energetic and enthusiastic personality but is also someone who has a proactive mindset and pays...

  • Executive Assistant

    1 week ago

    Montréal, Canada Iacobo Capital Inc Full time

    At Iacobo Capital Inc., we are a private equity firm specializing in real estate optimization, focusing on investing in undervalued projects. With a diverse portfolio of land and properties throughout Greater Montreal, we are committed to excellence in our field. We are currently seeking an Executive Assistant to complete our well-rounded team. In this...

  • Executive Assistant

    4 weeks ago

    Montréal, Canada Birkenstock USA Full time

    At Birkenstock, our business is a reflection of our passion and commitment for our products, an appreciation of their heritage and a genuine belief in their benefits. Through quality products that are comfortable, unique and timeless, we deliver “Happiness & Satisfaction” while being respectful of the world around us. In order to deliver on our mission,...

Executive Assistant/office Manager/assistant de

1 month ago

Montréal, Canada Kitco Metals Inc. Full time

**PURPOSE**

The Executive Assistant / Office Manager role is a dynamic and critical position, designed for a proactive and detail-oriented professional who thrives in a multifunctional role. In this capacity, you will ensure seamless office operations and provide top-level administrative support to our President, playing a key role in driving organizational success.

**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**

The responsibilities of this position include, but are not limited to the following:

- Provide comprehensive administrative support to the President, enhancing their capacity to lead effectively.
- Manage vendor contracts to ensure the office is well-equipped and operations run smoothly at the best cost.
- Oversee the maintenance and aesthetic of the office, creating an inviting and productive workspace.
- Coordinate with real estate professionals and legal advisors to manage property dealings efficiently.
- Monitor expenditures, oversee purchases, and ensure fiscal practices align with budgetary standards.
- Research and negotiate with vendors to undertake maintenance and renovation projects that add value.
- Utilize and manage data in Excel to streamline processes and enhance office efficiency.
- Collaborate with security staff and services to maintain a secure and safe working environment.
- Prepare eloquent correspondence and presentations that resonate with both internal and external audiences.
- Maintain meticulous records and manage information flow to support executive decision-making.
- Plan and execute meetings and events with precision, ensuring every detail is perfectly aligned.
- Take the helm on special projects, from strategic planning to budgeting, impacting company-wide initiatives.
- Gather and analyze data to support diverse projects, delivering insights that propel strategic decisions.
- Serve as the pivotal point of contact between the executive team and stakeholders, enhancing collaboration and communication.
- Organize corporate events that build team spirit and company culture, from logístical planning to execution.
- Keep the office stocked and functional by efficiently managing supplies and equipment.
- Offer direct assistance, when needed, to the counter operations team, helping deliver outstanding service to customers on site.

**REQUIRED SKILLS AND COMPETENCIES**
- Superior communication skills, both written and oral.
- Agile and able to adapt quickly, especially to new technology.
- Proven organizational prowess, with a knack for prioritizing effectively.
- High ethical standards and discretion with sensitive information.
- Strong orientation towards customer and client service excellence.

**Technical/Professional Competencies**:

- Extensive experience (minimum seven years) as an Executive Assistant.
- Proficiency in Excel and ability to adapt quickly to tools like ChatGPT.

**OBJECTIF**

Le poste d'assistant(e) de direction / gestionnaire de bureau est un poste dynamique et essentiel, conçu pour un(e) professionnel(le) proactif(ve) et soucieux(se) du détail, qui s'épanouit dans un rôle multifonctionnel. À ce titre, vous assurerez des opérations de bureau sans faille et fournirez un soutien administratif de haut niveau à notre président, jouant un rôle clé dans la conduite du succès de l'organisation.

**PRINCIPALES RESPONSABILITÉS ET OBLIGATIONS**

**Les responsabilités liées à ce poste sont notamment les suivantes**:

- Fournir un soutien administratif complet au président, en renforçant sa capacité à diriger efficacement.
- Gérer les contrats avec les fournisseurs afin de s'assurer que le bureau est bien équipé et que les opérations se déroulent sans heurts au meilleur coût.
- Superviser l'entretien et l'esthétique du bureau, en créant un espace de travail accueillant et productif.
- Assurer la coordination avec les professionnels de l'immobilier et les conseillers juridiques afin de gérer efficacement les transactions immobilières.
- Contrôler les dépenses, superviser les achats et veiller à ce que les pratiques fiscales soient conformes aux normes budgétaires.
- Rechercher et négocier avec les vendeurs pour entreprendre des projets d'entretien et de rénovation qui ajoutent de la valeur.
- Utiliser et gérer des données dans Excel afin de rationaliser les processus et d'améliorer l'efficacité du bureau.
- Collaborer avec le personnel et les services de sécurité pour maintenir un environnement de travail sûr et sécurisé.
- Préparer une correspondance et des présentations éloquentes qui trouvent un écho auprès des publics internes et externes.
- Tenir des dossiers méticuleux et gérer le flux d'informations pour soutenir la prise de décision des cadres.
- Planifier et exécuter des réunions et des événements avec précision, en veillant à ce que chaque détail soit parfaitement aligné.
- Prendre la direction de projets spéciaux, de la planification stratégique à la budgétisation, ayant un impact sur les