Executive Assistant to CEO

2 months ago


Montréal QC, Canada Yumi Organics Full time

We are looking for someone with a very entrepreneurial personality and or background

**About The Brand & Company**

**About the Job (Who we are looking for)**

An Executive Assistant, or Corporate Secretary, is someone who supports the management of a particular individual within an organization. Their duties include helping coordinate meetings and calendars, compiling data to prepare papers or presentations, and often acting as a representative to their assigned executive.

The list of duties and responsibilities of an Executive Assistant is quite large and can change depending on an employer’s needs. Duties and responsibilities needed to excel in an Executive Assistant role include:
**ROLES AND RESPONSIBILITES**:

- Processes B2B orders each week following clear SOPs and followups ;
- Provide administrative support to the team and president to enhance everyone's capacity to perform their roles;
- Organize and plan the president's calendar and meetings;
- Meet and greet visitors, keeping the office organized;
- Follow-up on deadlines and commitments to ensure all business items are appropriately executed;
- Support on escalated customer service or employee issues as needed;
- Take the lead on special (small scale) projects from A to Z including planning, budgeting and execution;
- Pull reports weekly and monthly to reports to the president ;
- Pull sales reports and support VP of Sales in organizing his follow ups;
- Oversee our E-commerce fulfillment center needs;
- Assist the team during Tradeshow season with logistics, movement of inventory, flight bookings, accommodations, etc.
- Support on day to day tasks of processing forms and paperwork;
- Support the team in staying on key tasks and projects, ensure projects are executed on time;
- Tracks ongoing projects and stays well informed on related activities;
- Assist in assigning tasks, creating decks, conducting research and executing special projects as needed;
- Maintain a strong organizational system for all materials and information;
- Challenge the status-quo by consistently identifying areas of improvement, diagnosing issues, and coming up with solutions to resolve them;
- Keep the office organized and stocked;
- Assist your colleagues from different departments to achieve their goals;
- Translate documents & texts from English to French, and vice-versa;
- Prepare and send samples of products to potential partners & clients.
- Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
- Conducting research and creating reports on various topics based on the needs of the executive
- Organizing team bonding events
- Maintaining a high degree of discretion and confidentiality
- Take a role of project manager to a certain extent; Click Up officer, keeping the boards up to date on a daily basis and keeping departments accountable for their deliverables

**JOB REQUIREMENTS (What you need to excel in this position)**

**Essential**:

- Exceptional attention to detail
- Communication and interpersonal skills
- Ability to conduct research and create reports or presentations
- Time management
- Ability to learn quickly
- Ability to handle sensitive information with discretion
- Basic computer and office equipment skills
- Ability to work in a fast-paced environment
- Must have worked with CEOs, board of directors (5 years experience)

**Job Types**: Full-time, Permanent

Pay: $65,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- French and English (required)

Work Location: In person


  • Executive Assistant

    6 months ago


    Montréal, Canada Medfar Full time

    Company Description Founded in 2010 by two aeronautical engineers, MEDFAR Clinical Solutions developed the first web-based electronic medical record (EMR) in Quebec. MEDFAR continues to work hard to incorporate the latest technological innovations into MYLE in order to provide care teams and their patients with the tools they deserve. **Job...


  • Montréal, QC, Canada adMare BioInnovations Full time

    **About adMare BioInnovations**: With a strong track record of globally-competitive scientific discovery, Canadian life sciences are primed to lead the world. To make this a reality, adMare BioInnovations uses its scientific and commercial expertise, specialized R&D infrastructure, and seed capital to build strong life sciences companies, develop robust...


  • Montréal, QC H1C 1G1, Canada Sanimax Full time

    Your professional transformation starts here Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company? This job is for you! **Our Benefits**: - Competitive salary and annual bonus -...


  • Montréal, Canada Evolving Web Full time

    **English to follow** Sous la responsabilité directe du directeur général, l'assistant(e) exécutif(ve) fournira un soutien administratif et un appui aux projets. Votre mission ? Permettre à notre directeur général et, par extension, à notre équipe de direction de donner le meilleur d'eux-mêmes. En tant qu'assistant(e) de direction de notre CEO,...


  • Montréal, Canada Reitmans (Canada) LtéeLtd Full time

    Description de l'entreprise **Who we are**: At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot forward when it matters the most. From the design table to the stores and our digital channels, we are always finding new ways to...


  • Montréal, QC, Canada CBCRadio-Canada Full time

    Position Title: Executive Assistant, Office of the President & CEO (Telework/Hybrid) Status of Employment: Permanent Position Language Requirement: English (assessed), French (assessed) Language Skills: English (assessed) (Reading - C - Advanced), English (assessed) (Speaking - C - Advanced), English (assessed) (Writing - B - Intermediate), French...


  • Montréal, Canada MPH Solutions Full time

    We are seeking a highly organized and detail-oriented Executive Assistant to join our team. In this role, you will be responsible for providing comprehensive administrative support to the CEO, as well as managing accounts receivables. **Responsibilities**: - Assist the CEO with various administrative tasks, including scheduling meetings, managing...


  • Montréal, Canada Agence Ometz Full time

    **SOMMAIRE DU POSTE** L’adjointe/adjoint à la direction fournit un soutien administratif de niveau exécutif à la Chef de direction et supervise le personnel de soutien administratif. **RESPONSABILITÉS** - Fournir un soutien administratif et clérical direct à la Chef de direction et à l’équipe de direction, selon les besoins. - Gérer, maintenir,...

  • Executive Assistant

    4 months ago


    Montréal, QC, Canada Reel One Entertainment Full time

    Reel One Entertainment is a dynamic international television production and distribution company with offices in Montreal, Los Angeles and London. As part of part of Newen (TF1 Group) and A+E Networks, Reel One leads the way in the acquisition, financing, production and distribution of high-quality TV programming, being one of the largest suppliers in the...

  • Executive Assistant

    6 months ago


    Montréal, Canada Nuovo Photography Full time

    At Nuovo Artistic Photography, we're not just capturing moments; we're crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Miami, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an...

  • Executive Assistant

    6 months ago


    Montréal, Canada Administration portuaire de Montréal Full time

    **Responsibilities** - Provide support and follow-up on strategic projects reporting to the CEO on a variety of issues, including preparation of presentations to the Executive Committee or Board of Directors. - Screen calls and manage the CEO agenda, including making arrangements for travel, meetings and events. Respond to routine correspondence. - Perform...


  • Montréal, Canada CBCRadio-Canada Full time

    Position Title: Chief of Staff to the President & CEO Status of Employment: Permanent Position Language Requirement: English, French Language Skills: English (Reading - C - Advanced), English (Speaking - C - Advanced), English (Writing - C - Advanced), French (Reading - C - Advanced), French (Speaking - C - Advanced), French (Writing - C - Advanced) Work...

  • Executive Assistant

    6 months ago


    Montréal, Canada Quadbridge Inc Full time

    **Job: Executive Assistant** **About Quadbridge**: Quadbridge is one of the fastest-growing tech companies in Canada. - **Our Why. Our purpose**: We exist to drive success through technology. - **What we do**: We deliver scalable technology solutions with agility and responsiveness. - **Our office**: Our modern office is based in Montreal, across from the...


  • Montréal, Canada Compulsion Games Full time

    **Job Description: Executive / Personal Assistant** **Department: Operations** **Reporting to: CEO | Head of Studio** **The Studio** Compulsion Games is a first-party game studio and subsidiary of Microsoft’s Xbox Game Studios, located in Montreal, Canada. Founded by industry veterans, we have a human-first culture where we trust and respect each...


  • Montréal, Canada MATT & NAT Full time

    **Company Description** Establishing a career at Matt & Nat means being part of a loving family. We're looking for a Receptionist/assistant to CEO (25 hours a week) to join our team. We don’t just hire employees; we engage passionate and driven individuals to complete our team. Our working environment is positive and welcoming. It encompasses passionate...


  • Montréal, Canada Momentum Ventures Full time

    **About Momentum Ventures**: Headquartered in Montreal, Momentum Ventures is a holding company focused on the travel industry. Our focus on operational excellence and teamwork, combined with grit and commitment has helped us foster a culture of continual innovation. As a member of the Momentum Ventures team, you'll have the opportunity to work with...

  • Adjoint.e Exécutif.ve

    6 months ago


    Montréal, Canada Northvolt Full time

    **Adjoint.e exécutif.ve** Nous recherchons un.e adjoint.e exécutif.ve passionné.e et visionnaire afin de soutenir l'équipe de direction du CEO et se joindre à nous dans notre mission de contribuer à un avenir plus vert. Le poste fait partie de notre équipe administrative basée à Montréal. En nous rejoignant, vous jouerez un rôle clé dans la...

  • Executive Assistant

    8 months ago


    Montréal, Canada ORA Full time

    ORA Graphene Audio is a Montreal based startup, which engineers advanced Graphene-based nanomaterials for high performance loudspeakers and headphones. Graphene speaker membranes allow for smaller, louder, more efficient drivers that produce audiophile sound quality at a fraction of the price of other esoteric solutions. **Executive Assistant...


  • Montréal, QC, Canada Hatch Full time

    Montreal, QC Full-Time View job postings on our website: // About Hatch Hatch is transforming the world of data collection and verification with a modular web application that brings automation, security, and ease of use to industries like lending and leasing. Our platform integrates seamlessly with data sources such as IBV and KYC software,...

  • Executive Associate

    6 months ago


    Montréal, Canada Medisca Full time

    Job Details Description Medisca is a global corporation with locations throughout North America, Australia, and Europe, that contributes to healthcare by leveraging strong partnerships that deliver customized solutions with an unwavering commitment to quality and innovation. Backed by 30+ years and a strong foundation in pharmaceutical...