Executive/administrative Assistant

6 months ago

Montréal, Canada Itergy Full time

**Executive/Administrative Assistant - French Description will follow**

**Offices located downtown Montreal (McGill metro station) | Group insurance available from day 1 | Competitive salary and quarterly paid bonus**

Itergy is seeking a bilingual and pro-active Executive/Administrative Assistant who is highly organized, a customer service oriented professional to support our CEO while working out of our downtown Montreal (McGill metro station) headquarters.

**Responsibilities**

**Provide executive/administrative support in the following areas, but not limited to**:

- Provide direct support to our CEO ;
- Book regular travel arrangements in the U.S. and abroad;
- Manage Outlook Calendars: scheduling and rescheduling as deadlines and priorities change;
- Create and / or edit complex PowerPoint presentations;
- Edit, proofread, and redline legal documents for accuracy, grammar, and formatting;
- Prepare documents for e-signature;
- Create and manage expense reports in a timely manner;
- Set-up processes and procedures and cascade information throughout the team on behalf of the managing executives;
- Serve as a key member of the administrative team, collaborating and sharing ideas and knowledge base for consistent coverage and adherence to best practices;
- Manage data entry into our CRM database;
- Provide support in special projects such as marketing, accounting/finance, human resources and / or external client related work (RFPs, proposals, conferences, team events, etc.);
- Support and promote Itergy’s internal policies, procedures, and processes;
- Perform other administrative duties as assigned, including office management related items.

**Qualifications**
- Bachelor’s Degree or equivalent work experience required;
- Administrative experience preferably in a professional services environment supporting executive level individuals - Legal experience is a strong asset;
- Proficient in Microsoft Office (Visio is an asset);
- Proactive, highly organized and able to prioritize under pressure;
- Ability to work independently;
- Strong written and verbal communication skills in both English and French;
- Ability to deal with highly confidential and sensitive information;
- Positive attitude with appetite for development;
- Ability to multi-task in a fast-paced environment and anticipate last minute changes;
- Attention to detail and flexibility with last minute changes.

Itergy adheres to DE&I principals and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, or any other legally protected classification, in accordance with applicable law.
- **Adjoint(e) Executif(ve)/Administratif(ve)**

**Bureaux situés au centre-ville de Montréal (Métro McGill) | Assurance collective en vigueur dès la première journée | Salaire compétitif et bonification trimestrielle**

Itergy recherche un(e) adjoint(e) exécutif/administratif bilingue et proactif/ve qui est très organisé(e), un(e) professionnel(le) orienté(e) vers le service à la clientèle pour soutenir notre PDG et CTO tout en travaillant à partir de notre siège social situé au centre-ville de Montréal (métro McGill).

**Responsabilités**:
**Fournir un soutien exécutif/administratif dans les domaines suivants, mais sans s'y limiter**:

- Fournir un soutien direct à notre PDG;
- Réservez des arrangements de voyage réguliers aux États-Unis et à l'étranger ;
- Gérer les calendriers Outlook : planifier et mettre à jour si les délais et les priorités changent ;
- Créer et/ou éditer des présentations PowerPoint complexes ;
- Modifier et réviser les documents juridiques pour l'exactitude, la grammaire et le formatage ;
- Préparer les documents pour la signature électronique ;
- Créer et gérer les rapports de dépenses dans les délais prescrits ;
- Mettre en place des processus et des procédures et diffuser l'information dans toute l'équipe au nom des cadres dirigeants ;
- En tant que membre clé de l'équipe de direction, collaborer et partager les idées et la base des connaissances pour un soutien cohérents et assurer l’adhésion aux meilleurs pratiques ;
- Gérer la saisie des données dans notre base de données CRM ;
- Fournir un soutien dans des projets spéciaux avec le marketing, la comptabilité/finances, les ressources humaines et/ou les travaux liés aux clients externes (appels d'offres, propositions, conférences, événements d'équipe, etc.);
- Rédiger la correspondance par courriel comme demandé ;
- Soutenir et promouvoir les politiques, les processus et procédures internes d'Itergy ;
- Effectuer d'autres tâches administratives assignées, y compris les éléments liés à la gestion quotidienne de bureau.

**Compétences recherchées**:

- Baccalauréat ou expérien

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