Coordinator - Office Administration

5 months ago


Courtenay, Canada North Island College Full time

Position Summary

The Office Administration program (OA) has a vacancy for a Coordinator whose responsibility will be to act independently in routine administrative matters pertaining to the program.
The Program Coordinator is involved in establishing policies, identifying and developing external contacts, providing day-to-day work leadership and ensuring departmental participation in the selection process. In addition, the Coordinator makes recommendations on vacations, short-term leaves of absence, advises students and the public in regard to the nature and scope of the program area and participates in the recruitment of students, and supports quality assurance undertakings.
The coordinator is responsible for liaising with Office Administration online partner institutions, and managing the day-to-day operations of the programs, in consultation with the Dean, Faculty of Arts, Science & Management. The Program Coordinator is responsible for providing up-to-date information to potential OA students, including reviews of potential program waiver students. The Program Coordinator is responsible for supporting the development of program-related policy, communicating priorities to program faculty, workload planning, and attending coordinator meetings with other partnership post-secondary institutions, and any other additional duties as required. Position Competencies Candidates should consider that the following competencies are necessary for the successful performance of the duties and responsibilities:
- Collaborative skills and the ability to build a team environment and support change management.- Ability to foster a collegial, positive, student-centered working environment that supports learning for students, faculty and staff.- Demonstrated organizational and interpersonal skills.- Demonstrated leadership skills and abilities including the ability to provide educational leadership to a diverse department/school as well as collaborate across departments/schools.- Experience and interest in program design, development, delivery and evaluation within a post-secondary environment.- Knowledge of and/or interest in financial management practices, including budgeting and expenditure control.- Knowledge of and/or interest in human resource management practices. Duties & Responsibilities - Collaborates with program faculty to maintain a safe and supportive environment for students and instructors- Supports internal and external reporting as required.- Supports scheduling of courses and development of work assignments for program faculty.- Provides guidance to students in identifying suitable career pathways based on their individual aspirations.- Establishes meaningful connections with student advisors to support program-specific advising.- Maintains effective communication with interested parties, including faculty, staff, and external partners, to foster collaboration and promote program success.- Collaborates with high school recruiters and marketing professionals to increase program visibility and attract prospective students.- Develops and cultivates relationships with professionals in the community in consideration of program quality assurance initiatives.- Ensures Indigenization practices are incorporated into program planning and curriculum development.- Provides support to students experiencing challenges and helps promote well-being.- Coordinates work placement opportunities as necessary. Required Education & Experience - A Bachelor’s degree in a discipline relevant to Office Administration; a Masters’ degree in an appropriate discipline is preferred;- Provincial Instructors Diploma is preferred;- Evidence of ongoing professional development in Office Administration is required;- Minimum of three years of related online and face-to-face teaching experience at the post-secondary level is required;- A minimum of three years of related experience in the field of office administration or office management is required;- Experience in curriculum design and development is preferred. Required Knowledge Skills & Abilities - Knowledge of technical experience with Brightspace (D2L LMS);- Advanced level of knowledge and proficiency with computer applications in the context of best business practices;- Demonstrated excellent instructional abilities, using a variety of creative and motivating approaches to stimulate learning within an online learning environment;- Demonstrated commitment to student success;- Demonstrated excellent interpersonal, oral and written communication skills;- Excellent organizational and time management skills with the ability to plan, prioritize, and efficiently meet deadlines;- Demonstrated ability to work individually and cooperatively in a team environment with online faculty, coordinators, online student groups, employers and staff.

  • Courtenay, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented individual to fill the role of Administrative Coordinator at our Courtenay office.The ideal candidate will possess excellent communication skills, be proficient in Microsoft Office, and have experience in a receptionist or customer service role. As an Administrative...


  • Courtenay, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at beBee Professionals in Courtenay, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office...

  • Office Coordinator

    2 months ago


    Courtenay, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Coordinator to support our office operations at beBee Professionals in Courtenay. The ideal candidate will have previous experience as an administrative assistant and proficiency in MS Office.Key Responsibilities:Manage incoming communications, answer phones, and greet visitors.Organize and...


  • Courtenay, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Courtenay is seeking an Office Operations Coordinator to support our office operations. The successful candidate will be responsible for providing administrative support, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and appointments, and...


  • Courtenay, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking a highly organized and proactive Office Operations Coordinator to join our team in Courtenay. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file...


  • Courtenay, Canada Rainforest Outdoor Living Ltd. Full time

    **Company description** Rainforest Outdoor Living is a growing and dynamic company specializing in selling, delivering and servicing hot tubs, high quality patio furniture and great barbeques. We are a locally owned company and work in a fun and fast paced environment. **Job description** We are seeking an Office & Marketing Administrator to become an...

  • Office Coordinator

    2 months ago


    Courtenay, Canada Aqua Terra Health Full time

    **Join Our Team: Office Coordinator at Aqua Terra Health** **Empower Health, Embrace Challenge, Exceed Expectations** At Aqua Terra Health, we're not just a clinic; we're a sanctuary for healing, innovation, and growth. Nestled in the vibrant community of Courtenay since our relocation in 2014, we've been pioneers in naturopathic and holistic healthcare...

  • Office Coordinator

    6 months ago


    Courtenay, Canada Aqua Terra Health Full time

    **Join Our Team: Office Coordinator at Aqua Terra Health** **Empower Health, Embrace Challenge, Exceed Expectations** At Aqua Terra Health, we're not just a clinic; we're a sanctuary for healing, innovation, and growth. Nestled in the vibrant community of Courtenay since our relocation in 2014, we've been pioneers in naturopathic and holistic healthcare...

  • Office Coordinator

    2 months ago


    Courtenay, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Courtenay. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails,...


  • Courtenay, Canada Cloutier Matthews LLP Chartered Professional Accountants Full time

    **About Us**: Cloutier Matthews LLP. Let’s talk life. Let’s talk business. Cloutier Matthews LLP is a full-service accounting firm located in Courtenay BC. We believe in delivering superior value and service to our clients, as well as providing a positive and enriching work environment for our employees. We like to work hard but also play hard, which...


  • Courtenay, Canada Rock Solid Countertops LTD. Full time

    Office administration, drafting quotes, helping customers select their countertops, answering the phone and cleaning the show room. We are looking for a outgoing positive individual with great customer service. **Job Types**: Full-time, Permanent Pay: $22.00-$25.00 per hour **Benefits**: - Dental care - Extended health care - Vision care Schedule: - 8...


  • Courtenay, Canada Nomina Wellness Full time

    Nomina is looking for an experienced Office Administrator and Bookeeper for our Courtenay office. The duties of the include but are not limited to: - Provide all administrative duties in the office and ensure that office is operating smoothly - Manage office supplies inventory and place orders as necessary - Perform receptionist duties: greet visitors, and...


  • Courtenay, Canada Jack Nathan Functional Health Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...


  • Courtenay, Canada Jack Nathan Functional Health Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...


  • Courtenay, Canada Jack Nathan Health Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...


  • Courtenay, Canada Jack Nathan Health Full time

    The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...

  • Dental Receptionist

    6 months ago


    Courtenay, Canada Riverway Dental Full time

    Please submit a **resume** and **cover letter** online or drop off these documents in person if more convenient. - Full-time, permanent - Monday - Thursday, 7 am-4 pm - No evenings or weekends - Six weeks of holidays are scheduled throughout the year. **Experience**: - Minimum of 1 year experience as a dental receptionist/office administrator (preferred) -...


  • Courtenay, Canada Leighton Contracting (2009) Ltd. Full time

    Busy local excavating and trucking company seeking a highly motivated individual with a strong work ethic to fill the position of Dispatcher/Office Administrator. This full time, career position, requires someone that wants a quality in town job, has a “CAN DO” attitude and has an excellent attention to detail. **Responsibilities** - Responsible for the...


  • Courtenay, Canada Gladstone Brewing Co. Full time

    We do big things at Gladstone!! We have been a rapidly growing company from day one. We need someone who can keep up and help us stay organized. You need to be outstanding at organizing schedules and events, directing communications between colleagues, entering data, preparing documents for meetings, and the general day-to-day operations of running an...


  • Courtenay, Canada Ecofish Research Full time

    **WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working **Administrative Assistant** to join our growing team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support your...